Academic Advisor - Teacher Certification Pathways (TCP)

University of California; Town of Texas (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Texas Permian Basin invites applications for the Academic Advisor, Teacher Certification Pathways (TCP) program. The advisor supports undergraduate and post-baccalaureate teacher candidates with comprehensive advising, degree and certification planning, and progress monitoring.

Working with Teacher Certification faculty, certification personnel, school-district partners, and university offices, the role applies program requirements, maintains records, analyzes data, and helps

Qualifications

• Bachelor's degree required in education, social or behavioral science, or related field.
• Two years of professional experience supporting students in education or advising.
• Experience developing or maintaining degree, certification, or course-sequencing plans.
• Experience monitoring progress and maintaining confidential student records in relevant systems.
• Ability to interpret requirements within established policies and apply them to advising.
• Proficiency with Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Provide proactive, comprehensive academic advising through appointments, group sessions, and virtual meetings.
• Develop individualized academic plans aligning degree and certification requirements with graduation timelines.
• Monitor progress, enrollment, and milestones to identify students off track.
• Explain program pathways, schedules, and resources to admitted and continuing students.
• Apply program requirements and route exceptions to authorized faculty or program authority.
• Identify students facing barriers and coordinate referrals to university or community resources.
• Provide student success coaching while distinguishing advising from counseling services.
• Respond to inquiries with timely follow-up while protecting FERPA and records requirements.
• Coordinate orientations, information sessions, recruitment events, and other student-engagement activities.

Skills

Academic advising

2+ years experience

Bachelor's degree

Documentation & records

Microsoft Office (Word/Excel/PowerPt)

Education

Bachelor's degree in education, social or behavioral science, or related field

Tools

PeopleSoft

Slate

Canvas

Job description

Academic Advisor - Teacher Certification Pathways (TCP)

The University of Texas Permian Basin welcomes applications for the position of Academic Advisor with our Teacher Certification Pathways (TCP) program

Salary Range

Essential Functions

The Academic Advisor, Teacher Certification Pathways (TCP) supports the success, persistence, completion, and certification progression of undergraduate and post-baccalaureate teacher candidates by providing comprehensive academic advising, individualized degree and certification planning, progress monitoring, student-success intervention, and program navigation. Working with Teacher Certification faculty, certification personnel, school-district partners, and University offices, the position applies established academic and educator-preparation requirements, maintains accurate student and grant records, analyzes advising and progression data, coordinates student support and engagement activities, and recommends operational improvements that advance enrollment, retention, completion, and certification outcomes. Final academic exceptions, certification determinations, policy decisions, personnel decisions, and program or budget authority remain with designated University officials.

Academic Advising, Degree Planning, and Certification Progress

1. 1. Provide proactive, comprehensive academic advising to Teacher Certification Pathways students through individual appointments, group advising sessions, virtual meetings, and planned outreach.
2. 2. Develop and maintain individualized academic plans that align degree requirements, teacher-certification requirements, course sequencing, program milestones, and anticipated graduation timelines.
3. 3. Monitor academic progress, enrollment status, certification milestones, and completion benchmarks and identify students who are off track for timely progression.
4. 4. Explain approved program pathways, course schedules, academic requirements, certification steps, and available University resources to newly admitted, transfer, and continuing students.
5. 5. Apply established University, state, accreditation, and Educator Preparation Program requirements to advising and progression questions and route exceptions or final certification determinations to the authorized faculty or program authority.
6. 6. Identify students experiencing academic, financial, personal, or administrative barriers; implement timely advising interventions within assigned authority; and coordinate referrals to appropriate University or community resources.
7. 7. Provide student success coaching related to goal setting, persistence, accountability, academic planning, and completion while maintaining the distinction between advising and counseling or clinical services.
8. 8. Respond to student inquiries and maintain timely follow-up while protecting confidentiality and complying with FERPA and University records requirements.
9. 9. Coordinate advising-related orientations, information sessions, recruitment events, workshops, and other student-engagement activities for Teacher Certification Pathways students.
10. 10. Maintain accurate advising notes, student records, academic plans, milestone data, and progress documentation in PeopleSoft, Slate, Canvas, and other designated institutional systems.
11. 11. Prepare recurring advising, enrollment, persistence, retention, completion, certification, and activity reports for program and grant reporting requirements.
12. 12. Analyze student data and recurring trends, identify barriers or service gaps, and recommend operational strategies that support engagement, persistence, retention, completion, and certification outcomes.
13. 13. Collect and maintain grant-required data, documentation, and outcome records and support timely program and sponsor reporting within assigned responsibility.
14. 14. Collaborate with faculty, certification personnel, academic departments, student-services offices, school-district partners, and other stakeholders to coordinate student progression and support.
15. 15. Support program assessment, accreditation-related activities, special projects, and continuous-improvement initiatives by preparing records, data, summaries, and follow-up documentation.
16. 16. Participate in departmental meetings, professional development, training, and University committees as assigned.
17. 17. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

Student Success, Intervention, and Resource Coordination

1. 6. Identify students experiencing academic, financial, personal, or administrative barriers; implement timely advising interventions within assigned authority; and coordinate referrals to appropriate University or community resources.
2. 7. Provide student success coaching related to goal setting, persistence, accountability, academic planning, and completion while maintaining the distinction between advising and counseling or clinical services.
3. 8. Respond to student inquiries and maintain timely follow-up while protecting confidentiality and complying with FERPA and University records requirements.
4. 9. Coordinate advising-related orientations, information sessions, recruitment events, workshops, and other student-engagement activities for Teacher Certification Pathways students.

Data, Systems, Reporting, and Grant Support

1. 10. Maintain accurate advising notes, student records, academic plans, milestone data, and progress documentation in PeopleSoft, Slate, Canvas, and other designated institutional systems.
2. 11. Prepare recurring advising, enrollment, persistence, retention, completion, certification, and activity reports for program and grant reporting requirements.
3. 12. Analyze student data and recurring trends, identify barriers or service gaps, and recommend operational strategies that support engagement, persistence, retention, completion, and certification outcomes.
4. 13. Collect and maintain grant-required data, documentation, and outcome records and support timely program and sponsor reporting within assigned responsibility.

Collaboration, Assessment, and Continuous Improvement

1. 14. Collaborate with faculty, certification personnel, academic departments, student-services offices, school-district partners, and other stakeholders to coordinate student progression and support.
2. 15. Support program assessment, accreditation-related activities, special projects, and continuous-improvement initiatives by preparing records, data, summaries, and follow-up documentation.
3. 16. Participate in departmental meetings, professional development, training, and University committees as assigned.
4. 17. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

Required Qualifications

1. 1. Bachelor's degree in education, social or behavioral science, or a related field from an accredited college or university.
2. 2. Two (2) years of professional experience supporting students in an educational setting, including academic advising, academic coaching, student success, educator preparation, or a closely related function.
3. 3. Experience developing or maintaining academic plans, degree plans, certification plans, course-sequencing guidance, or comparable student-progression plans.
4. 4. Experience monitoring student progress, documenting advising or student-service interactions, and maintaining confidential student records in a student information, advising, CRM, learning-management, or comparable system.
5. 5. Experience interpreting and applying academic, program, certification, accreditation, regulatory, or comparable requirements within established policies.
6. 6. Proficiency with Microsoft Word, Excel, and PowerPoint or comparable productivity applications.

Preferred Qualifications

1. 1. Bilingual proficiency in English and Spanish.
2. 2. Knowledge of Texas educator preparation requirements, teacher-certification processes, clinical teaching requirements, and Texas Education Agency regulations.
3. 3. Experience using PeopleSoft, Slate, Canvas, or comparable student information, CRM, and learning-management systems.
4. 4. Experience supporting first-generation, nontraditional, transfer, post-baccalaureate, adult, or other student populations requiring proactive advising and individualized support.
5. 5. Experience preparing advising, enrollment, retention, completion, certification, grant, or student-success reports and using data to identify trends or recommend improvements.
6. 6. Strong communication, organization, judgment, follow-through, relationship-building, problem-solving, and student-service skills.

Additional Information

Conditions of Employment

1. 1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. 2. Employment is subject to an introductory period to monitor employee performance.
3. 3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.