PT Accounts Payable & Payroll Specialist

Jill's House; Vienna (VA); Hybrid; USD 34,095 - 48,560; Part time

Job summary

Jill’s House, a Christian non-profit affiliated with McLean Bible Church, seeks a Part-Time Accounts Payable & Payroll Specialist to support the Finance Department with payroll processing, accounts payable, retirement plan administration, and general accounting support. This role is primarily remote with occasional in-office work at our Tysons VA location.

It is hourly, non-exempt, and pays $30 per hour, emphasizing accuracy, discretion, and collaborative service to employees, vendors, and

Qualifications

• At least two years of experience in payroll processing or related finance roles.
• Proficiency in QuickBooks and ADP Workforce Now or similar payroll software.
• Experience with retirement plan administration (e.g., 403(b)).
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage priorities independently.
• High discretion and professionalism with confidential information.
• Strong verbal and written communication; collaborative approach.
• Commitment to McLean Bible Church Vision and Standards of Conduct.

Responsibilities

• Payroll Processing: support semi-monthly payroll and timekeeping with confidentiality.
• Accounts Payable: review, code, and process vendor invoices; reconcile statements.
• Retirement Plan Administration: process contributions and distributions; coordinate with plan admins.
• QuickBooks and General Accounting: enter expenses, reconcile bank statements, close processes.

Skills

Payroll experience

QuickBooks

ADP Workforce Now

Attention to detail

Time management

Discretion

Communication

Teamwork

Christian conduct

Job description

Part-Time | Hourly, Non-Exempt

$30 per hour

Jill’s House is a Christian non-profit organization and auxiliary ministry of McLean Bible Church that loves and serves families raising children, adolescents, and young adults (ages 6-22) with intellectual disabilities through short-term overnight respite care and holistic family support services. We unconditionally welcome, love, and serve all families whose children fit our service parameters regardless of race, ethnicity, religion, or any other characteristic. In all that we do, we seek to live in accordance with Biblical principles. Learn more at jillshouse.org.

Jill’s House is seeking a detail-oriented, trustworthy, and highly organized Accounts Payable & Payroll Specialist to support the Finance Department through accurate payroll processing, accounts payable management, retirement plan administration, and general accounting support. This role will help support employees, vendors, and ministry operations through reliable financial processes, timely communication, and excellent stewardship of organizational resources.

This role is a meaningful opportunity for someone with successful experience in payroll, accounting, or bookkeeping who values accuracy, confidentiality, and faithful stewardship, and would be excited to use their skills in support of a faith-based organization.

What You Get To Do

• Payroll Processing: You will support semi-monthly payroll, maintain payroll-related timekeeping and accrual data in the HRIS, review payroll data for accuracy, and ensure records are maintained with confidentiality and care.
• Accounts Payable: You will review, code, and process vendor invoices, manage the bill payment schedule, reconcile vendor statements, maintain vendor records, and support year-end 1099 preparation.
• Retirement Plan Administration: You will process retirement plan contributions and distributions, assist with retirement account loan documentation, coordinate with plan administrators, and communicate relevant benefits updates to employees.
• QuickBooks and General Accounting: You will enter and categorize expenses, invoices, and payments in QuickBooks, perform monthly bank reconciliations, assist with month-end and year-end close processes, and maintain organized, audit-ready financial records.

What We're Looking For

We are looking for someone who brings accuracy, integrity, and care to their work. The ideal candidate will be dependable, detail-oriented, and able to work independently while handling confidential information with discretion. This person will communicate with professionalism and enjoy working in partnership with other departments, employees, vendors, and external partners.

Qualified Candidates Will Have

• At least two years of experience in payroll processing, accounts payable, bookkeeping, or a related finance role
• Proficiency in QuickBooks and ADP Workforce Now (or comparable payroll software)
• Preferred experience with retirement plan administration, including 403(b) plans or similar retirement plans
• Strong attention to detail and organizational skills
• The ability to meet deadlines and manage competing priorities independently
• A high level of discretion and professionalism when handling confidential information
• Strong verbal and written communication skillsA collaborative, service-oriented approach when working with employees, vendors, and internal teams
• A commitment to affirming the McLean Bible Church Vision and Values and Standards of Christian Conduct

Work Location: This role is primarily remote, with required occasional in-office work at the Tysons location to support payroll files, year-end tax documents, etc. Candidates should be able to report to our office in Tysons VA as needed.

Why Join Jill's House

At Jill’s House, every role supports our mission to love and serve individuals with intellectual disabilities and their families. The AP & Payroll Specialist’s contributions help care for the people and processes that make our ministry possible. If you are detail-oriented, reliable, discreet, and excited to use your finance and payroll skills in support of a Christ-centered ministry, we encourage you to apply!

The goal of Jill’s House is to share Jesus’ love for individuals with intellectual disabilities and their families through purposeful excellence, joyful service, and compassionate engagement. Please take the time to view our "Together" video and learn more about what we do at Jill's House and why we do it: https://youtu.be/Sy2_XjFUWTg