Provost Office Senior Executive Coordinator

Seattle University; Seattle (WA); On-site; USD 70,000 - 78,000; Full time

Benefits offered by this job

Hybrid work after intro period

Job summary

Seattle University is seeking a Senior Executive Coordinator to support the Provost and Office of the Provost. The role focuses on calendar management, travel logistics and high-level coordination with internal and external stakeholders.

Responsibilities include processing expenditures, coordinating meetings and events, drafting correspondence, and supporting committees. A Bachelor's degree and five years of senior admin experience are required, with a Master’s preferred.

Qualifications

• Bachelor’s degree required.
• Five years of experience providing successful senior level administrative support.
• Strong customer service and support experience within a busy office.
• Ability to multi-task and prioritize projects in a fast-paced environment.
• Excellent verbal and written communication skills; professional correspondence.
• Advanced knowledge of Microsoft Office products and related software.

Responsibilities

• Manage the Provost’s calendar, travel details and inbox; coordinate meetings and events.
• Prepare minutes, notes and electronic records for committees and leadership offices.
• Support Provost-related events (Commencement, convocations, etc.) and report expenditures and invoices.
• Facilitate contract review and approval processes; assist with office administration duties.
• Collaborate with University leadership and Advancement staff on projects and donor events.

Skills

Customer service

Communication skills

Organization

Event planning

Discretion/Confidentiality

Time management

Education

Bachelor's degree

Master's degree

Job description

Seattle University is seeking a Senior Executive Coordinator to support the Provost and Office of the Provost. The role focuses on calendar management, travel logistics and high-level coordination with internal and external stakeholders.

Responsibilities include processing expenditures, coordinating meetings and events, drafting correspondence, and supporting committees. A Bachelor's degree and five years of senior admin experience are required, with a Master’s preferred.