Provider Site Visit & Engagement Coordinator

Ardent Health Services; Brentwood (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Ardent Health Services in Brentwood, TN, is seeking a Provider Recruitment Coordinator to coordinate provider site visits across our markets, ensuring a smooth and professional on-site experience for physicians and advanced practice providers.

You will manage visit logistics, facilitate communication between providers and clinical departments, and support initiatives that strengthen provider engagement and operational excellence.

Qualifications

• Bachelor’s degree in healthcare administration, business, communications, or related field preferred.
• 1+ years of experience in healthcare operations, provider relations, customer service, or administrative coordination.
• Strong interpersonal and communication skills with the ability to work effectively with clinical and non‑clinical teams.
• Excellent organizational skills and attention to detail in a fast‑paced environment.
• Proficiency with scheduling systems, Microsoft Office, and workflow tools.

Responsibilities

• Plans, schedules, and executes provider site visits, including agenda creation, routing, and coordination with clinical and administrative teams.
• Serves as the primary point of contact for providers before, during, and after visits, ensuring timely, clear, and professional communication.
• Prepares visit materials, orientation packets, schedules, and documentation; ensure all required resources are available.
• Greets providers, escort them through clinical departments, facilitate introductions, and address real-time needs or questions.
• Partners with nursing, medical staff services, operations, HR, and leadership to ensure a seamless provider experience.
• Identifies and escalates provider concerns, workflow barriers, or operational issues to appropriate leaders.
• Maintains accurate records of visits, feedback, and follow-up actions; support reporting for leadership.
• Fosters positive, professional relationships with providers to support engagement, retention, and satisfaction.

Skills

Interpersonal communication

Organizational skills

Customer service

Education

Bachelor’s degree in healthcare administration, business, communications, or related field

Tools

Microsoft Office

Scheduling systems

Workflow tools

Job description

Ardent Health Services in Brentwood, TN, is seeking a Provider Recruitment Coordinator to coordinate provider site visits across our markets, ensuring a smooth and professional on-site experience for physicians and advanced practice providers.

You will manage visit logistics, facilitate communication between providers and clinical departments, and support initiatives that strengthen provider engagement and operational excellence.