Provider Recruitment Coordinator

Ardent Health Services; Brentwood (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Ardent Health Services in Brentwood, TN, is seeking a Provider Recruitment Coordinator to coordinate provider site visits across our markets, ensuring a smooth and professional on-site experience for physicians and advanced practice providers.

You will manage visit logistics, facilitate communication between providers and clinical departments, and support initiatives that strengthen provider engagement and operational excellence.

Qualifications

• Bachelor’s degree in healthcare administration, business, communications, or related field preferred.
• 1+ years of experience in healthcare operations, provider relations, customer service, or administrative coordination.
• Strong interpersonal and communication skills with the ability to work effectively with clinical and non‑clinical teams.
• Excellent organizational skills and attention to detail in a fast‑paced environment.
• Proficiency with scheduling systems, Microsoft Office, and workflow tools.

Responsibilities

• Plans, schedules, and executes provider site visits, including agenda creation, routing, and coordination with clinical and administrative teams.
• Serves as the primary point of contact for providers before, during, and after visits, ensuring timely, clear, and professional communication.
• Prepares visit materials, orientation packets, schedules, and documentation; ensure all required resources are available.
• Greets providers, escort them through clinical departments, facilitate introductions, and address real-time needs or questions.
• Partners with nursing, medical staff services, operations, HR, and leadership to ensure a seamless provider experience.
• Identifies and escalates provider concerns, workflow barriers, or operational issues to appropriate leaders.
• Maintains accurate records of visits, feedback, and follow-up actions; support reporting for leadership.
• Fosters positive, professional relationships with providers to support engagement, retention, and satisfaction.

Skills

Interpersonal communication

Organizational skills

Customer service

Education

Bachelor’s degree in healthcare administration, business, communications, or related field

Tools

Microsoft Office

Scheduling systems

Workflow tools

Job description

Overview

Ardent Health is a leading provider of healthcare in communities across the country. With a focus on consumer-friendly processes and investments in innovative services and technologies, Ardent is passionate about making healthcare better and easier to access. We are driven by our purpose of caring for people: our patients, our communities and one another.

Located in Brentwood, Tennessee, Ardent has earned a reputation as one of the industry’s strongest and most innovative healthcare systems. Our facilities and clinics are consistently recognized among healthcare’s best employers. We recognize each hospital and clinic is as unique as the community it serves. We strive to maintain strong community ties through advisory boards, contributions, charitable care, education and outreach.

Ardent includes

• 30 hospitals
• 280 sites of care
• 4,281 beds
• 24,000+ team members
• 8,200+ nurses
• 1,800+ aligned providers
• 5.8M annual provider encounters
• 421 medical residents

Ardent makes considerable investments in people, technology, facilities, and communities, producing high quality care and extraordinary results. From newly constructed facilities and expanded services, to lifesaving technology and outstanding opportunities for employees, Ardent is committed to providing its hospitals and clinics the tools needed to succeed.

We believe it is this mix of corporate support and local autonomy that equips our teams for success.

Job Summary

TheProvider Recruitment Coordinator serves as the primary point of coordination for provider site visits across our markets. This role ensures a smooth, professional, and well-supported experience for physicians, advanced practice providers, and clinical partners during their time on site. The liaison manages visit logistics, facilitates communication between providers and clinical departments, and supports initiatives that strengthen provider engagement and operational excellence.

Responsibilities

• Plans, schedules, and executes provider site visits, including agenda creation, routing, and coordination with clinical and administrative teams.
• Serves as the primary point of contact for providers before, during, and after visits, ensuring timely, clear, and professional communication.
• Prepares visit materials, orientation packets, schedules, and documentation; ensure all required resources are available.
• Greets providers, escort them through clinical departments, facilitate introductions, and address real-time needs or questions.
• Partners with nursing, medical staff services, operations, HR, and leadership to ensure a seamless provider experience.
• Identifies and escalates provider concerns, workflow barriers, or operational issues to appropriate leaders.
• Maintains accurate records of visits, feedback, and follow-up actions; support reporting for leadership.
• Fosters positive, professional relationships with providers to support engagement, retention, and satisfaction.

Qualifications

Job Requirements

• Bachelor’s degree in healthcare administration, business, communications, or related field preferred.
• 1+ years of experience in healthcare operations, provider relations, customer service, or administrative coordination.
• Strong interpersonal and communication skills with the ability to work effectively with clinical and non‑clinical teams.
• Excellent organizational skills and attention to detail in a fast‑paced environment.
• Ability to manage multiple priorities and maintain professionalism under pressure.
• Proficiency with scheduling systems, Microsoft Office, and workflow tools.