Prospective Student Events Specialist

Moravian University; Bethlehem (Northampton County); On-site; USD 45,000 - 65,000; Full time

Job summary

Moravian University seeks a Prospective Student Events Coordinator to lead the logistics and execution of undergraduate recruitment events, from Open Houses to campus visits. You will coordinate facilities, catering, AV needs, and registrations while partnering with Academic Affairs, Financial Aid, Student Life, Marketing, and campus partners.

The role combines event execution with supervising student workers, engaging applicants, and supporting admissions processes to contribute to enrollment

Qualifications

• Bachelor’s degree preferred (or equivalent combination of education and hands-on event/administrative experience).
• 1–2 years of experience in higher education admissions, campus event planning, customer service, or student affairs preferred.
• Strong interpersonal skills with a welcoming, student-centered approach to working with prospective families, university staff, and vendors.
• Excellent attention to detail, strong time-management skills, and ability to manage multi-step project logistics simultaneously.
• Familiarity with CRM systems (e.g., Slate or Salesforce), event management tools, and Microsoft Office / Google Workspace.

Responsibilities

• Coordinate the administrative and logistical setup, execution, and wrap-up for undergraduate recruitment and yield events (Open Houses, Accepted Student programs, campus visits).
• Reserve campus facilities, arrange catering, AV/tech needs, signage, and supplies; manage event inventory.
• Manage event registration workflows in the CRM, process RSVPs, prepare check-in materials, and handle attendee communications.
• Serve as on-site liaison during event days; support presenters and guide guest flow; assist with post-event attendance reports.

Job description

Moravian University seeks a Prospective Student Events Coordinator to lead the logistics and execution of undergraduate recruitment events, from Open Houses to campus visits. You will coordinate facilities, catering, AV needs, and registrations while partnering with Academic Affairs, Financial Aid, Student Life, Marketing, and campus partners.

The role combines event execution with supervising student workers, engaging applicants, and supporting admissions processes to contribute to enrollment