Mission-Driven Events Operations Coordinator

Event Marketer; Pennsylvania; On-site; USD 30,307 - 39,950; Full time

Job summary

Villanova University is seeking an Events Operations Coordinator to support the Office for Mission and Ministry in planning, logistics, registration, and execution of events across Villanova campuses. You will manage registration forms, invitations, reminders, vendor coordination, catering, space reservations, travel logistics, and on-site support from start to finish.

This full-time, non-exempt role requires evening availability and the ability to work independently and as part of a team in a

Qualifications

• High School or GED required.
• Minimum of 5 years working in office setting.
• Proficiency in using Microsoft Office Suite programs, Outlook, internet browsers, Adobe Suite programs and SharePoint.
• Excellent organizational skills.
• Strong attention to detail.
• Event planning experience.
• Ability to anticipate challenges and implement advanced planning measures.
• Strong interpersonal and written communication skills.
• Strong analytic skills.
• Ability to manage multiple events and projects simultaneously while maintaining attention to detail and meeting deadlines.
• Take initiative and willingly assume responsibilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Create and manage event registration forms using STOVA platform, invitations, and reminders.
• Coordinate with University partners to execute successful events, such as Catering, Facilities, Public Safety, Academic departments, and other University divisions.
• Manage food and catering orders for events across all OMM centers.
• Provide on-site event management including setup, troubleshooting, and break down.
• Support post-event communications, reporting, and debriefing.
• Arrange logistical support for special events-Travel/Hotel/Air/Limo.
• Coordinate stipend payments for guest speakers.
• Coordinate logistics for all-staff internal meetings and events, including space reservations and catering.
• Support individual events managed by other OMM staff through setup, breakdown, and transportation.
• Manage inventory of event related materials, consumables, and supplies for use across the division.
• Collaborate with the Director of Communications in distribution and management of event marketing materials.
• Coordinate annual OMM event calendar and reconcile with University Events Calendar.
• Serve as OMM liaison to University Event Coordinators' Network.
• Work as an integral member of four person OMM Admin Team to provide quality administrative and operational support throughout the division.
• Attend and actively participate in Staff and Team meetings.
• Attend professional, retreat, evaluation, and planning meetings.
• Meet with Supervisor on a regular basis.
• Perform other duties and assist with projects as assigned.

Job description

Villanova University is seeking an Events Operations Coordinator to support the Office for Mission and Ministry in planning, logistics, registration, and execution of events across Villanova campuses. You will manage registration forms, invitations, reminders, vendor coordination, catering, space reservations, travel logistics, and on-site support from start to finish.

This full-time, non-exempt role requires evening availability and the ability to work independently and as part of a team in a