Prosecution Legal Assistant - DPS

TEXAS DEPARTMENT OF LICENSING AND REGULATION; Austin (TX); In loco; USD 51.000 - 59.000; Tempo pieno

Descrizione del lavoro

Texas Department of Licensing and Regulation in Austin, TX seeks a Prosecution Legal Assistant – DPS to support the Enforcement Division by reviewing criminal history background checks, drafting legal documents, and disseminating information about agency policies. The role reports to the Legal Assistant Supervisor and works with the Prosecution Section to move new cases to investigators.

The position requires high school diploma or GED, 3 years of admin support experience including 1 year in

Competenze

• Graduation from a standard senior high school or GED equivalent is required.
• Three years of experience performing administrative support work including one year of experience performing legal assistant work is required.
• Graduation from an accredited four-year college or university or certification as a legal assistant or Paralegal is preferred.

Mansioni

• Process DPS licensee and applicant history checks and maintain case records.
• Draft and issue correspondence related to cases and inquiries.
• Open and update cases in the case management system and track actions.
• Research statutes, rules, and agency policies relevant to enforcement proceedings.
• Respond to inquiries from applicants and the public, in writing and orally.

Conoscenze

Legal research

Case management

Microsoft Office

Administrative support

Formazione

High school diploma

Paralegal certification preferred

Strumenti

Legal Files

Descrizione del lavoro

Working title: Prosecution Legal Assistant - DPSClass title: Legal Assistant IIPosting No.: 1101-27Opening Date: November 2, 2026Location: North Campus, 1106 Clayton Ln., Austin, TX 78723Class Code: 3574FLSA: Non-ExemptSalary Group/Salary: B18, $50,500.08 - $58,548.00/yr.

Division: EnforcementNumber of positions: 1General DescriptionPerforms moderately complex (journey-level) legal assistant and administrative support work in the Prosecution Section of the Enforcement Division, involving the initial review and processing of electronic DPS reports related to applicants, drafting legal documents and correspondence, and disseminating information regarding agency laws and procedures. Work also involves reviewing licensee and applicant criminal history background checks through the Department of Public Safety, and the collection, filing, retrieving, and dispatching of records for the agency’s computerized Electronic Document Imaging System. Works under general supervision with limited latitude for the use of initiative and independent judgment. The Prosecution Legal Assistant – DPS reports to the Legal Assistant Supervisor.

Essential Job Functions

• Electronically submits and retrieves batches of licensee and applicant names to and from the Texas Department of Public Safety.
• Reviews criminal history record of each licensee or applicant and compares it to the Criminal Conviction Guidelines to make the initial recommendation of license revocation or denial.
• Refers possible denial candidates to a prosecutor. Enters enforcement holds into licensing databases on applicants when directed by a prosecutor and clears enforcement holds in licensing databases when directed by a prosecutor.
• Investigates criminal background of license applicants.
• Opens cases in the case management system and updates the case management system with appropriate actions reflecting case events and status. Also updates all case assignment spreadsheets when opening or assigning complaints for investigation.
• Assists the attorney in managing a high volume of criminal history background checks, processes a daily input of DPS reports, and ensures the expeditious movement of new cases to the investigators.
• Drafts and issues correspondence related to cases seeking more information regarding applications and Criminal History Questionnaires.
• Researches and interprets statutes, rules, regulations, codes, and administrative records, and analyzes their applicability and significance under fact situations presented in cases.
• Conducts internet research as needed to secure identity, location, ownership, and other background information about individuals, business entities, properties, and events.
• Conducts individual criminal history background checks using the DPS website.
• Responds to inquiries from applicants regarding their application filed with the agency, the agency’s multiple statutes and rules, and the agency’s enforcement procedures and policies. Responds to such inquiries both orally and in writing on a daily basis.
• Performs duties in accordance with division policies and procedures set forth by the Director, including but not limited to the Complaint Resolution Procedures Manual, the Legal Files Procedure Manual, the Enforcement Plan, and the Criminal Conviction Guidelines.
• Assists in responding to public information requests.
• Consistently provides friendly, caring, and professional customer service.
• Complies with division and/or agency training requirements.
• Demonstrates a spirit of teamwork, offering positive and constructive ideas, encouragement, and support to other members of the staff and team, while upholding the agency’s core values.
• Keeps management appropriately informed of ongoing activity and critical matters affecting the operation and well being of the agency.

Required and Preferred Qualifications

• Graduation from a standard senior high school or GED equivalent is required.
• Three years of experience performing administrative support work including one year of experience performing legal assistant work is required. Relevant experience may include, but is not limited to, retrieving and/or analyzing criminal history records; drafting, preparing, and interpreting legal documents; and/or the preliminary review of cases according to statute and rule requirements. (Graduation from an accredited four-year college or university with major coursework in law or criminal justice may substitute for the experience requirement).
• Applicants selected for an interview will be required to complete a writing skills exercise as part of the interview process.
• Graduation from an accredited four-year college or university or certification as a legal assistant or Paralegal is preferred.
• Experience as a legal assistant conducting criminal history background checks using DPS reports related to applicants is preferred.
• Experience as a legal assistant drafting and interpreting legal documents, reviewing cases according to statute and rule requirements, using case management system, legal research using online legal resources, and/or preparing witnesses and exhibits for trial in the Enforcement Division of TDLR assigned to an Enforcement Prosecutor OR in a regulatory enforcement office setting for a state, federal agency, or municipality OR in a private legal office setting is preferred.
• Experience managing a caseload assigned to an Enforcement Prosecutor in the Enforcement Division of TDLR is preferred.
• Experience with Microsoft Word, Excel, PowerPoint, Outlook, Adobe, internet research, and business communication software (such as TEAMS) is preferred.
• Experience with the use of electronic case management systems like Legal Files is preferred.
• Experience with data entry is preferred.
• Experience reviewing electronic reports and investigating information involving respondents, individuals, businesses, and properties is preferred.
• Experience preparing reports, designing charts, and assisting in the preparation of manuals, guidelines, policies and procedures is preferred.
• Experience researching and responding to inquiries both orally and in writing concerning cases, statutes, rules, policies, and procedures is preferred.
• Experience working in a division of TDLR is preferred.
• Bilingual in Spanish, Vietnamese, or Mandarin is preferred.
• An offer of employment is contingent upon selected candidate qualifying for access to criminal history record information through the Department of Public Safety pursuant to the TCIC/TLETS Access Policy.

Knowledge, Skills, and Abilities

• Knowledge of legal practices and terminology; of basic legal concepts such as jurisdiction, notice, and due process; and of research methods and techniques.
• Knowledge of basic investigative methods, rules of evidence, and agency policies and procedures relevant to investigations and enforcement; of administrative law proceedings and the associated legal documents; and of state and federal laws, rules, and regulations relevant to agency programs and processes.
• Skill in the use of office equipment and computers, including Microsoft Office applications such as Word, Excel, PowerPoint, Teams, SharePoint, and Outlook.
• Skill in conducting internet research.
• Skill in the use of case management systems and licensing databases.
• Skill in drafting basic business correspondence using proper spelling, punctuation, sentence structure, and grammar.
• Ability to conduct research; to draft, prepare, and interpret legal documents or criminal history records; and to evaluate and compare documents and records.
• Ability to produce statistical reports, and other complex documents.
• Ability to interpret, apply, and explain, both orally and in writing, statutes, rules, codes, procedures, and policies.
• Ability to demonstrate independent thinking and decision making.
• Ability to plan and manage multiple tasks or courses of action simultaneously.
• Ability to effectively communicate in the contexts of telephone contacts, in-person contacts, testifying in court, and

Physical and Mental Requirements

Must be able to sit or stand for extended periods of time, work well in stressful situations under strict deadlines, and operate standard office equipment and computer software.

Military Occupational Specialty Codes: Veterans, Reservists, or Guardsmen with a MOS or additional duties or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are encouraged to apply.

TDLR IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

E-VERIFYThis employer participates in E-Verify and will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.