DPS - CID - Staff Services Officer

Texas Department of Public Safety; Austin (TX); In loco; USD 52.000 - 76.000; Tempo pieno

Descrizione del lavoro

Texas Department of Public Safety in Austin is seeking a Staff Services Officer, Admin to support CID operations, manage staff services tasks, and oversee program compliance. The role requires coordinating purchases, training, audits, and document management.

The candidate should have a four-year degree, relevant experience, and strong communication skills, with ability to handle confidential information and work across agencies.

Competenze

• High school diploma required; bachelor's degree in public or business administration preferred.
• At least 4 years of experience in staff support, office management or business administration.
• Must possess a valid driver license from the state of residence.
• Working knowledge of TXDPS, state and federal regulations, policies and procedures.
• Proficiency with Microsoft Office; CAPPS and SharePoint; ability to learn new software.
• Strong presentation, communication and organizational skills.
• Ability to handle confidential information and adhere to DPS values.

Mansioni

• Serve as liaison for purchasing supplies, equipment and services for CID.
• Coordinate training and ensure compliance with policies and laws.
• Provide technical assistance and oversee audits and policy development.
• Direct and coordinate multiple project development with complete files.
• Coordinate, plan and prepare documents for Alias Security Program administration.
• Assist in planning special assignments and staff services programs.
• Prepare and review operational and special reports.
• Draft initial project structure and research compatible components.
• May supervise the work of others.
• Attend work regularly and observe approved work hours.
• Perform other duties as assigned.

Formazione

Bachelor's degree in public or business administration

Descrizione del lavoro

Job Title DPS - CID - Staff Services Officer, Admin - 1552

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

GENERAL DESCRIPTION: Performs complex (journey-level) staff services work. Work involves planning, directing, coordinating, and performing several staff services functions such as staff support, purchasing, training, auditing and program management. May supervise the work of others. Works under general supervision, with limited latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES / RESPONSIBILITIES

1. Serve as the liaison for the purchasing of supplies, equipment, and services for the Criminal Investigation Division.

2. Coordinate and conducts training, interprets rules, and ensures compliance with applicable policies and laws working with the Procurement and Contract Services.

3. Provide technical assistance and coordinates training, research, planning, oversees audits, and policy development related to records retention management for the Criminal Investigations Division (CID).

4. Direct and coordinate multiple project development, maintaining complete project files for informational, contractual, historical and legal purposes.

5. Coordinate, assists, plans and prepares documents in the administration of the multi- agency Alias Security Program.

6. Assist in planning and coordinating special and administrative assignments and staff services programs.

7. Prepare and review operational and special reports.

8. Compose and draft conceptual documents of initial project structure, researching technical documents for compatible components and configurations.

9. May supervise the work of others.

10. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

11. Perform other duties as assigned.

GENERAL QUALIFICATIONS and REQUIREMENTS

Education - Graduation from a standard senior high school or equivalent is required. Graduation from an accredited four-year college or university with major coursework in public or business administration is preferred.

Experience - Minimum four (4) years' work experience in staff support, office management or business administration is required.

Substitution Note: Additional work experience of the type described, or other related education may be substituted for one another on a year-for-year basis.

Licensure and/or Certification - Must possess a valid driver license from state of residence.

Regulatory knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.

Technology - Proficiency with Microsoft Office and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software/systems.

Interpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS- core values: Integrity, Excellence, Accountability, and Teamwork.

Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

Presentation/Communication Skills - Must be able to construct and deliver clear, concise, and professional presentations and/or communications to a variety of audiences and/or individuals.

Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner.

Analytical Reasoning/Attention to Detail - Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.

Safety - Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.

Schedule and Travel

Availability in case of emergencies and (statewide) travel as needed is required.

PHYSICAL and/or ENVIRONMENTAL DEMANDS

The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Environment: Office/Indoors
• Ambulatory skills, e.g. stand, walk, sit, climb, balance, stoop, kneel, crouch;
• Hand-eye coordination and arm/hand/finger dexterity;
• Ability to speak, hear, smell and exercise visual acuity;
• Ability to transfer weights of up to twenty (20) pounds anticipated for this position;
• Driving requirements: Occasional five percent (5%).

Current DPS employees who submit application for posted DPS positions shall notify their immediate supervisor in writing.

A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.

A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED .

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.