Legal Assistant - Rules Coordinator

Texas Department of Licensing and Regulation; Austin (TX); On-site; USD 58,000 - 74,000; Full time

Job summary

Texas Department of Licensing and Regulation seeks a Legal Assistant IV to support the General Counsel and team with high-level legal work. The role involves drafting, editing, and adopting administrative rules, filing with the Texas Register, and providing detailed research and interpretation of statutes and regulations.

Strong editing and MS Office skills are essential. Located in Austin, this exempt, administrative professional position emphasizes precision, record-keeping, and effective

Qualifications

• Requires a high school diploma or equivalent.
• Four years of experience as a legal assistant.
• Bachelor’s degree or paralegal certification preferred.
• Experience with statutes or programs regulated by TDLR preferred.
• Experience drafting, preparing, and interpreting legal documents preferred.
• Experience with MS Office, Adobe, and legal databases preferred.

Responsibilities

• Reviews and processes rule amendments, new rules, and rule repeal submissions.
• Drafts preambles for Texas Register filings and compiles rule comments.
• Maintains record keeping systems and historical files of statutory rule changes.
• Tracks legislation and drafts fiscal impacts and bill summaries for proposed legislation.
• Provides interpretation of rules, statutes, policies, and procedures to stakeholders.

Skills

Editing

Attention to detail

Legal research

Communication

Time management

Education

High school diploma

Paralegal certification

Bachelor’s degree

Tools

MS Office

Adobe

Legal databases

Job description

Working title: Legal Assistant – Rules Coordinator Class title: Legal Assistant IV Posting No.: 1010-27 Opening Date: 10/20/2026 Class Code: 3578 FLSA: Administrative Exempt Salary Group/Salary: B22, $57,614.04 - $74,004.04/yr.

Division: General Counsel Number of positions: 1 General Description Performs highly complex (senior-level) legal assistant work and provides administrative support to the General Counsel, Deputy General Counsel, and Associate General Counsel. Work involves a variety of highly complex legal tasks related to drafting, proposing, and adopting administrative rules, and handling all aspects of rule adoption procedures. This position will involve the filing of rulemaking documents with the Texas Register and will require excellent editing skills and attention to detail. Work also involves providing assistance to the Deputy General Counsel and the Team Lead in the development, review and evaluation of program guidelines, policies and regulations; researching and analyzing legal sources such as statutes and case law for the purpose of developing effective administrative practices and procedures; and providing written and verbal interpretation of rules, statutes, policies and procedures to constituents, local municipalities, associations and state and federal agencies. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. This position reports to the Associate General Counsel.

Essential Job Functions

• Reviews and processes rule amendments, new rules, and rule repeal submissions. Drafts preambles for Texas Register filings, compiles rule comments and submits rule filings in accordance with the requirements set forth by the Secretary of State.
• Develops, coordinates, and maintains record keeping system of files.
• Maintains current and historical files of statutory rule changes.
• Maintains and organizes administrative rules, and proposals to enable research into specific dates of drafting,
• Tracks relevant legislation and assists in drafting fiscal impacts and bill summaries for proposed legislation. Assists in legislative implementation through facilitating adoption of new rules or rule amendments.
• Provides written and verbal interpretation of rules, statutes, policies and procedures to constituents, local municipalities, associations, and federal and state agencies.
• Researches agency files, as necessary, to verify status of payment on final orders.
• Tracks and/or updates information in the appropriate database or case management system.
• Prepares periodic reports, special reports and implements special projects, ensuring reports and projects are accurate as completed within guidelines and time frames.
• Produces and maintains correspondence for commission members, interested parties, and members of the legislature.
• Assists in the preparation of Department policies, procedures and forms.
• May assist with processing requests for public information, including gathering responsive documents, drafting correspondence to the requestor and the Office of the Attorney General, if necessary.
• Complies with division and/or agency training requirements.
• Demonstrates a spirit of teamwork, offering positive and constructive ideas, encouragement, and support to other members of the staff and team, while upholding the agency’s core values.
• Keeps management appropriately informed of ongoing activity and critical matters affecting the operation and well-being of the agency.
• Adheres to all Texas Department of Licensing and Regulation Personnel Policies.
• Performs related work as assigned.

Required and Preferred Qualifications

• Graduation from a standard senior high school or equivalent is required.
• Four (4) years of experience performing legal assistant work is required.
• Graduation from an accredited four-year college or university or certification as a legal assistant or paralegal is preferred.
• Experience and knowledge of statutes or programs regulated by TDLR is preferred.
• Experience in reviewing and/or processing legal documents, including rule amendments, new rules, and rule repeal is preferred.
• Experience and knowledge of office management and administrative law procedures is preferred.
• Experience conducting research, gathering data, and preparing reports is preferred.
• Experience drafting, preparing, and interpreting legal documents is preferred.
• Experience with Microsoft Office, Adobe, and legal databases is preferred.

Knowledge, Skills, and Abilities

• Knowledge of office management and administrative law procedures.
• Knowledge of administrative law.
• Knowledge of legal terminology.
• Knowledge of research methods and techniques and of administrative procedures.
• Skill in understanding and processing information.
• Skill in the use of office equipment; and in the use of computers and applicable software including MS Office, Adobe, and legal databases.
• Ability to communicate effectively, effectively expressing difficult legal and administrative law concepts.
• Ability to conduct research; and to draft, prepare, and interpret legal documents and evaluate findings.

Physical and Mental Requirements

• Must be able to walk, sit, or stand for extended periods of time.
• Must be able to perform data entry, type, and operate standard office equipment and computer software.
• Must be able to lift boxes weighing up to 25 lbs.
• Specific vision abilities required by this job include close vision and distance vision, with or without glasses or contacts.
• Ability to hear a forced whisper in the better ear at 5 ft., with or without a hearing aid.

Military Occupational Specialty Codes

Veterans, Reservists, or Guardsmen with a MOS or additional duties or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are encouraged to apply.

Additional Military Crosswalk information can be accessed at:

SELECTIVE SERVICE REGISTRATION

In accordance with legislation effective September 1, 1999, male candidates aged 18 to 25 are required to show proof of selective service registration (or exemption) prior to an offer of employment. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office.

E-VERIFY

This employer participates in E-Verify and will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

TDLR is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or post-graduate visas. All candidates must be approved to work in the United States by E-Verify and must present the needed documentation upon request.

TDLR IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

In compliance with the Americans with Disabilities Act (ADA), TDLR will provide reasonable accommodation. If you are scheduled for an interview and require reasonable accommodation in the interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.