Proposal Writer

Ultimate Staffing; Sacramento (CA); On-site; USD 50,000 - 60,000; Full time

Job summary

Ultimate Staffing is seeking a Proposal Writer to support the development of project proposals, scopes of work, qualifications packages, and client-facing documents that help secure new business opportunities. The ideal candidate is an organized communicator who enjoys collaborating with multiple departments and working in a deadline-driven environment.

The incumbent will draft, edit, and format content, collaborate with project managers and leadership to ensure accuracy, and assist in

Qualifications

• Strong written and verbal communication skills are required.
• Experience with proposal writing, editing, and document coordination preferred.
• Ability to meet tight deadlines and manage multiple tasks simultaneously.

Responsibilities

• Draft, edit, and format scopes of work, proposals, qualifications packages, and client materials.
• Collaborate with project managers, estimators, and leadership to ensure content accuracy and branding.
• Assist in responding to RFPs, RFQs, and client requests.

Skills

Communication skills

Editing

Attention to detail

Multitasking

Education

Bachelor's degree in English/Journaling/Communications

Tools

Microsoft Word

PowerPoint

Excel

Job description

Location: Sacramento, CA (In-Office Required)
Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Pay Range: $50,000 - $60,000 annually (DOE)
Type: Full-Time

The Proposal Writer will support the development of project proposals, scopes of work, qualifications packages, and client-facing documents that help secure new business opportunities. The ideal candidate is an organized communicator who enjoys collaborating with multiple departments and working in a deadline-driven environment.

Responsibilities

• Draft, edit, and format scopes of work, project proposals, qualifications packages, and other business development materials
• Collaborate with project managers, estimators, and leadership teams to gather information and ensure content accuracy
• Assist in responding to RFPs, RFQs, and other client requests
• Maintain and update proposal templates, project profiles, resumes, and company qualifications
• Conduct research on clients, projects, and industry trends to support proposal development
• Review documents for grammar, consistency, formatting, and compliance with submission requirements
• Organize proposal content and maintain document libraries and marketing resources
• Support the preparation of presentations and other client-facing materials as needed
• Ensure all written materials reflect company branding, professionalism, and quality standards

Qualifications

• Bachelor's degree in English, Journalism, Communications, Marketing, Public Relations, or a related field required
• 1+ years of professional writing, editing, proposal coordination, marketing, communications, internship, or related experience preferred
• Exceptional written and verbal communication skills
• Strong editing, proofreading, and organizational abilities with excellent attention to detail
• Proficiency with Microsoft Office Suite, including Word, PowerPoint, and Excel
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with proposal writing, construction, engineering, architecture, or professional services is a plus, but not required
• Self-motivated team player with a willingness to learn and develop proposal management skills

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.