Proposal Writer

Weichert; Parsippany-Troy Hills (NJ); On-site; USD 120,000 - 140,000; Full time

Job summary

Weichert Workforce Mobility is seeking a Proposal Writer to lead the development of clear, compliant responses to RFPs, renewals, and other business development opportunities. You will translate complex information into persuasive content in collaboration with BD, Client Relations, and subject matter experts.

The role manages opportunities from initial review to final submission, shaping strategy, messaging, and quality while leveraging AI-enabled tools like Qvidian and Copilot to support

Qualifications

• Bachelor's degree preferred; equivalent professional experience considered.
• 2+ years of experience in proposal writing, business writing, or related field.
• Experience in global mobility/relocation or complex B2B services preferred.
• Outstanding writing, editing, and storytelling skills.
• Strong project management, organizational, and time‑management capabilities.
• Excellent research, critical‑thinking, and problem‑solving abilities.
• Ability to build relationships and collaborate with stakeholders across the organization.
• Strong attention to detail and commitment to high‑quality work.
• Proficiency with Microsoft 365 and modern business technologies.
• Experience with proposal management, content management, CRM, sourcing, or similar platforms.
• Comfortable leveraging AI-enabled tools, including Copilot, to enhance content quality.

Responsibilities

• Lead assigned RFPs, RFIs, renewals, and other opportunities from assessment to submission.
• Analyze client requirements and evaluation criteria to develop compliant, client-focused strategies.
• Collaborate with Business Development, Client Relations, CX, and SMEs to identify key messages and differentiators.
• Write, edit, and tailor persuasive proposal content connecting Weichert's solutions to client priorities.
• Manage proposal schedules, reviews, approvals, and production across multiple opportunities.
• Ensure submissions are accurate, compliant, and aligned with Weichert's voice and content.
• Leverage Copilot and AI tools to support research, writing, and quality review.
• Maintain and enhance proposal knowledge assets and reusable content.
• Support development of executive summaries, presentations, cover letters, and follow-ups.
• Identify opportunities to improve proposal processes and content governance.
• Build relationships across the organization and communicate with stakeholders.

Skills

Excellent writing

Storytelling

Project management

Research and analysis

Stakeholder collaboration

Attention to detail

Education

Bachelor's degree (English/Communications/Marketing/Business/Journalism)

Equivalent professional experience

Tools

Microsoft 365

CRM systems

Proposal management software

Content management systems

Microsoft Copilot

Job description

Weichert Workforce Mobility is hiring a Proposal Writer. The Proposal Writer leads the development of clear, compelling, and compliant responses to requests for proposals (RFPs), client renewals, cross‑selling opportunities, follow‑up requests, and other business development initiatives. Working closely with Business Development, Client Relations, and subject matter experts across the organization, the Proposal Writer transforms complex operational, technical, financial, and strategic information into persuasive content tailored to each opportunity.

This position plays a critical role in helping Weichert win new business, strengthen client relationships, and communicate our value in a competitive marketplace. Success in this role requires strong writing skills, intellectual curiosity, effective project management, and the ability to collaborate with stakeholders across the organization.

The Proposal Writer manages assigned opportunities from initial review through final submission, helping shape proposal strategy, messaging, and content quality. The role leverages proposal technologies and AI‑enabled tools, including Qvidian and Microsoft Copilot, to support research, content development, and quality review while remaining accountable for the accuracy, integrity, and effectiveness of the final deliverable.

Job responsibilities include, but are not limited to, the following:

• Lead assigned RFPs, RFIs, renewals, questionnaires, and other business development opportunities from initial assessment through final submission.
• Analyze client requirements, evaluation criteria, and business objectives to develop compliant, client‑focused response strategies.
• Partner with Business Development, Client Relations (CR), Customer Experience (CX), and subject matter experts to identify key messages, differentiators, and content needs.
• Write, edit, and tailor persuasive proposal content that connects Weichert's solutions, expertise, and value to client priorities.
• Manage proposal schedules, stakeholder contributions, review cycles, approvals, and production requirements across multiple concurrent opportunities.
• Ensure all submissions are accurate, compliant, consistent, and aligned with Weichert's voice, brand standards, and approved content.
• Leverage Microsoft Copilot and other approved AI‑enabled tools to support research, content development, editing, and quality review while validating accuracy and exercising sound judgment over final deliverables.
• Maintain and enhance proposal knowledge assets, including approved content, reusable responses, source materials, and lessons learned.
• Support the development of executive summaries, presentations, cover letters, follow‑up responses, and other sales enablement materials.
• Identify and implement opportunities to improve proposal processes, content governance, knowledge management, and technology adoption.
• Build collaborative relationships across the organization and communicate effectively with internal stakeholders and external sourcing contacts, as appropriate.
• Performs other duties as assigned.

The ideal candidate will meet the following requirements:

• Bachelor's degree in English, Communications, Marketing, Business, Journalism, or a related field preferred; equivalent professional experience will be considered.
• Two or more years of experience in proposal writing, business writing, sales enablement, marketing communications, or a related field.
• Experience within the global mobility, relocation, or other complex B2B service environments preferred.
• Outstanding writing, editing, and storytelling skills.
• Strong project management, organizational, and time‑management capabilities.
• Excellent research, critical‑thinking, and problem‑solving abilities.
• Ability to build relationships and collaborate effectively with stakeholders and subject matter experts across all levels of the organization.
• Strong attention to detail and commitment to delivering high‑quality work.
• Proficiency with Microsoft 365 and modern business technologies.
• Experience with proposal management, content management, CRM, sourcing, or similar business development platforms.
• Comfortable leveraging AI‑enabled tools, including Microsoft Copilot, to improve efficiency, synthesize information, and enhance content quality while maintaining accountability for the final work product.

The estimated base salary range for this position is $120,000 to $140,000 (annually). The rate of pay offered is dependent upon several factors, including but not limited to, the candidate’s relevant skills, education, work experience, job location/geographic region, and/or certifications.

Weichert offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, Paid Time Off (PTO), Flexible Spending Accounts (FSA), and much more.

Weichert is an equal opportunity employer and is committed to providing equal employment opportunities to all individuals. We do not discriminate on the basis of disability, veteran status, or any other characteristic protected by applicable federal, state or local law.