Proposal Writer

Dufry; Bethesda (MD); On-site; USD 64,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) with company match

Life insurance

Tuition reimbursement

Training and growth opportunities

Referral program

Job summary

HMSHost is seeking a Proposal Writer to support the full lifecycle of proposal development at the North America Support Center in Bethesda, MD. You will craft clear, compliant content across RFIs, RFPs, and SOQs, ensuring consistency with templates and branding, while coordinating with multiple departments.

The role requires strong writing and editing skills, familiarity with MS Office, and experience in hospitality or retail settings.

Qualifications

• 5 years of experience in roles closely related to proposal writing or business development support (retail/food & beverage environments counts)
• Bachelor’s degree in marketing, communications, English, or a related program
• 3–5 years of Hospitality, F&B and/or Retail experience

Responsibilities

• Participates in development, construction, and production of proposals across SOQs, RFQs, and RFPs
• Writes, edits, and formats proposal content including narratives, management approaches, and technical descriptions
• Gathers information to craft responses and coordinates with Operations, Marketing & Communications, Business Development Finance, Legal, SMEs, and consultants
• Contributes to creative production with layout, graphics support, and visuals in proposal documents
• Ensures content meets milestones and submission deadlines
• Archives proposal elements, project data, boilerplates, graphics, and templates

Skills

Strong writing

Editing

Proofreading

Microsoft Office

SharePoint

InDesign

Education

Bachelor’s degree in marketing, communications, or English

Tools

SharePoint

InDesign

Job description

With a career at HMSHost, you really benefit! We Offer

• Health, dental and vision insurance
• Generous paid time off (vacation, flex or sick)
• *401(k) retirement plan with company match
• *Company paid life insurance
• *Tuition reimbursement
• Employee assistance program
• Training and exciting career growth opportunities
• Referral program – refer a friend and earn a bonus

Airport Location: Corporate Development
Advertised Compensation: $64,100.00 to $75,400.00

Purpose: The Proposal Writer supports the full proposal development lifecycle by crafting clear, compliant, and compelling written content and contributing to creative production.

Essential Functions:

• At the direction of Proposal Directors, participates in the development, construction, and production of proposals across all phases including SOQs, RFQs, and RFPs
• Crafts proposal sections that are clear, concise, accurate, and compliant with established templates and submission requirements, incorporating feedback from reviews through final submission; maintains consistency in language, tense, formatting, and overall presentation across proposal materials
• Writes, edits, and formats proposal content including solution narratives, management approaches, technical descriptions, presentations, and supporting documentation
• Gathers supporting information to craft responses to specific inquiries and information requests; facilitates cross-discipline coordination with Operations, Marketing & Communications, Business Development Finance, Legal, SMEs, and consultants
• Contributes to creative production by assisting with layout, graphics support, infographic development, and visual integration within proposal documents
• Ensures that content requested consistently meets scheduled milestones and submission deadlines
• Analyzes RFIs and RFPs for customer requirements and develops compliant response content that fits the customer’s needs and addresses evaluation criteria
• Archives proposal elements, project data, boilerplates, graphics, and templates; maintains and updates proposal-related artifacts including project summaries and supporting visuals

Reporting relationship: The Proposal Writer reports to the Director of Proposal Creative & Technical Services

Minimum Qualifications, Knowledge, Skills, and Work Environment:

• Education and Experience: The combination of education and professional experience must be 5 years:
• In a technical role: Requires 5 years of experience in roles closely related to proposal writing or business development support; proposal management and coordination function with experience engaged in retail and Food & Beverage environments
• A bachelor’s degree in marketing, communications, English, or a program related to the functional area can count for 2 of the 5-year requirement
• In the industry: 3-5 years of Hospitality, F&B and/or Retail experience
• Specialized Skillset/Competencies/Traits
• Strong writing, editing, and proofreading skills with a keen eye for detail and precision
• Ability to manage multiple assignments and meet tight deadlines
• Basic visual design aptitude with interest in contributing to graphic and layout production
• Proficient in Microsoft Office; familiarity with SharePoint and InDesign a plus
• Familiarity with the RFP or proposal processes preferred
• Demonstrated history of understanding the needs of the business, stakeholders, the employee population and individual circumstances
• Demonstrated history of creating and maintaining positive work environments through coaching, developing, and leading teams to achieve common goals
• Location: This role is based at the North America Support Center in Bethesda, Maryland

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates (“the Company”), is an equal opportunity employer. It is the Company’s policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws and regulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members without regard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as “protected characteristics”).