Proposal Studio Lead: Content, Design & Submissions

Jobtailor; Bellevue (WA); On-site; USD 70,000 - 100,000; Full time

Job summary

Jobtailor is seeking a skilled Proposal Coordinator in Bellevue, WA to lead cross-functional content creation for pursuits in the AEC industry. You’ll translate technical concepts into client-focused messaging, craft resumes and proposals, and shape visual storytelling with layouts and diagrams.

Ideal candidates bring 3+ years in proposal coordination, strong writing/editing, and proficiency in MS Office, InDesign, Acrobat, and Deltek.

Qualifications

• 3+ years of proposal coordination experience in the AEC industry, particularly proposals for public agencies.
• Excellent writing, editing, proofreading, and verbal communication skills.
• Excellent graphic design, layout, infographic, and/or data visualization skills.
• Proficiency with Microsoft Office, including Word and PowerPoint.
• Proficiency with Adobe InDesign and Acrobat.
• Strong project management, organizational, and time-management skills.
• Ability to manage multiple deadlines, competing priorities, and concurrent pursuits.
• Experience translating technical concepts into client-focused messaging.
• Strong attention to detail and producing high-quality work.
• Ability to work in a fast-paced, deadline-driven environment.
• Experience with Deltek Vantagepoint or similar CRM systems preferred.
• Experience supporting civil engineering and/or landscape architecture teams preferred.
• Experience supporting shortlist interviews and presentation development preferred.
• Experience maintaining proposal libraries, resume databases, and marketing content systems preferred.
• Experience leveraging AI tools for content development, research, and proposal workflows preferred.
• Must be eligible to work in the United States (E-Verify).

Responsibilities

• Coordinate proposal development from RFQ/RFP release through final submission.
• Manage proposal schedules, deadlines, and deliverables throughout pursuit processes.
• Facilitate proposal kickoffs, review cycles, and coordination meetings.
• Coordinate proposal production, including content, graphics, reviews, and deadlines.
• Coordinate content development with project managers, technical staff, business development leaders, and subconsultants.
• Write, edit, proofread, and tailor proposal content, resumes, and cover letters.
• Transform technical concepts into client-focused messaging and visual content.
• Develop proposal layouts, graphics, diagrams, and visual storytelling elements.
• Conduct quality-control reviews for compliance, accuracy, visual polish, and client alignment.
• Manage proposal production, formatting, final assembly, and submission.
• Support interview preparation and presentation development.
• Maintain and improve proposal resources, resume databases, project descriptions, and content libraries.
• Support multiple concurrent pursuits while maintaining quality, accuracy, and detail.
• Incorporate AI tools to brainstorm, organize information, identify themes, and develop initial content drafts.

Skills

Proposal coordination

Writing & editing

Graphic design

Data visualization

Microsoft Office

Adobe InDesign

Adobe Acrobat

Deltek Vantagepoint

CRM systems

Project management

Attention to detail

Verbal communication

Time management

Team collaboration

AI-content tooling

Tools

Microsoft Office

Adobe InDesign

Adobe Acrobat

Deltek Vantagepoint

CRM Systems

Job description

Jobtailor is seeking a skilled Proposal Coordinator in Bellevue, WA to lead cross-functional content creation for pursuits in the AEC industry. You’ll translate technical concepts into client-focused messaging, craft resumes and proposals, and shape visual storytelling with layouts and diagrams.

Ideal candidates bring 3+ years in proposal coordination, strong writing/editing, and proficiency in MS Office, InDesign, Acrobat, and Deltek.