SUBS Grant Analyst (Remote) - Office of Sponsored Research Services

Acord (association For Cooperative Operations Research And Development); St. Louis (MO); Remote; USD 53,000 - 91,000; Full time

Job summary

An established industry player is seeking a SUBS Grant Analyst to support its research enterprise. This remote position involves compliance enforcement, expert advice, and training related to research administration. The role encompasses preparing, negotiating, and managing subagreements across university campuses. Ideal candidates will have a Bachelor's degree, experience in research administration, and strong negotiation skills. Join a dynamic team dedicated to advancing research initiatives and ensuring compliance with regulatory frameworks. Your contributions will play a vital role in supporting groundbreaking research efforts.

Qualifications

• Bachelor's degree or equivalent experience required.
• 1 year of experience in Research Administration is essential.

Responsibilities

• Prepare and negotiate outgoing subagreements for research activities.
• Provide expert advice and training to faculty on research administration.

Skills

Accounting Processes

Analytical Thinking

Critical Analysis

Customer Service

Negotiation

Oral & Written Communication

Research Administration

Education

Bachelor's degree

Tools

Microsoft Office

Workday

Job description

Scheduled Hours

37.5

Position Summary

The Office of Sponsored Research Services provides mission-critical support and risk management to the University’s research enterprise. The SUBS Grant Analyst (GA) enforces compliance and provides expert advice and training to faculty and administrators related to internal university/school and external agency procedures and policies related to research administration. Contracting responsibilities are university-wide and include preparing, negotiating, and administering outgoing subagreements for sponsored research activities. Under the supervision of the Manager, the SUBS GA will review, process, and negotiate subawards in the SUBSystem for both Danforth Campus and the School of Medicine. This is a remote position.

Job Description

Primary Duties & Responsibilities:

1. Prepare, review, and negotiate outgoing subagreements, including but not limited to:
   • Maintain up-to-date knowledge of the regulatory and legal framework and compliance rules affecting sponsored research agreements.
   • Provide detailed review of SUBSystem Required Items, offering expert guidance and ensuring compliance with university, school, and external agency policies related to outgoing subawards.
   • Analyze sponsored research awards from external funding agencies for required flow-down terms and active assurances (animals, humans, conflict of interest, etc.) to prepare appropriate outgoing subaward agreements.
   • Manage workload with status transparency for prioritization. Ensure accurate and timely submission of all subawards to the OSRS Signing Official for approval.
   • Administer and manage the SUBS template portfolio of attachments, the institutional database, and internal process documents.
2. Exercise sound judgment regarding financial information to accurately create and approve Supplier Contracts (formerly Purchase Orders) and amendments in the university financial system (Workday) for subrecipient funding encumbrances.
3. Provide expert advice and training to university research administrators and faculty on research administration processes and policies.
4. Manage FFATA reporting using SUBSystem FFATA reports and fsrs.gov.
5. Prepare weekly status reports of SUBS teamwork load to facilitate prioritization and follow-up.
6. Assist the Manager with special projects and perform other tasks as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Sitting at a desk or table
• Repetitive wrist, hand, or finger movements
• Ability to move to on and off-campus locations

Equipment

• Office equipment

The above statements describe the general nature and level of work performed by people assigned to this classification. They are not exhaustive. Management reserves the right to revise duties at any time.

Required Qualifications

Education: Bachelor’s degree or a combination of education and/or experience may substitute for minimum education.

Certifications: No specific certification required.

Work Experience: 1 Year in Research Administration

Skills: Not Applicable

Driver's License: Not required

More About This Job

Preferred Qualifications

• Experience with sponsored research administration in a large university environment.
• Knowledge of accounting principles, federal and non-federal pre- and post-award policies, and university allowable cost principles.
• Knowledge of university policies and procedures.
• Knowledge of the Uniform Guidance (UG).
• Ability to negotiate key contract terms and conditions.

Additional Qualifications:

Education: Bachelor's degree

Certifications: None beyond required qualifications

Work Experience: None beyond required qualifications

Skills: Accounting Processes, Analytical Thinking, Critical Analysis, Critical Thinking, Cross-Functional Teamwork, Customer Service, Deadline Management, Detail-Oriented, Diplomacy, Federal Acquisition Regulations (FAR), Federal Grants, Microsoft Office, Multidisciplinary Collaboration, Multitasking, Negotiation, Oral & Written Communication, Organizational Skills, Prioritization, Professional Judgment, Relationship Building, Research Administration, Teamwork, Word Processing, Independent Work

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / annually, based on qualifications and performance.