Pre and Post Award Senior Research Grants Administrator Consultant

Vitalief Inc.; New Brunswick (NJ); Remote; USD 60,000 - 100,000; Full time

Job summary

An innovative consulting company is seeking a Senior Research Grants Administrator Consultant to join their dynamic Sponsored Awards Team. This role is pivotal in managing federal grant terminations and appeals, requiring a deep understanding of federal regulations and extensive experience with agencies like NIH and NSF. The ideal candidate will thrive in a collaborative, fast-paced environment, working independently while juggling multiple deadlines. This position offers the flexibility of remote work, making it an exciting opportunity for those looking to make a significant impact in the research and clinical trials landscape.

Qualifications

• 5-7 years of experience in pre- and post-award research administration.
• Strong knowledge of federal regulations and grant management.

Responsibilities

• Serve as primary liaison for grant terminations and funding suspensions.
• Coordinate responses with PIs and department leadership.
• Support proposal development and ensure compliance.

Skills

Research Administration

Grant Management

Federal Regulations Knowledge

Communication Skills

Problem-Solving Skills

Stakeholder Management

Microsoft Office Suite

Collaboration Skills

Education

Bachelor's Degree

Advanced Degree

Tools

Microsoft Teams

Grant Management Systems

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Pre and Post Award Senior Research Grants Administrator Consultant

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Overview
Vitalief is an innovative consulting company working at the intersection of Sponsors, CROs, and Sites across the research and clinical trials landscape. By blending deep subject matter expertise with strong business acumen, we deliver consulting and Functional Service Provider (FSP) solutions that empower organizations to do more with less, streamlining operations, reducing costs, and accelerating breakthroughs that ultimately benefit patients.

We are seeking a Senior Research Grants Administrator Consultant with expertise in both pre-award and post-award functions to join our client’s Sponsored Awards Team. This role involves managing federal grant terminations, stop work orders, and appeals from a hands-on perspective. The ideal candidate has a solid understanding of federal regulations, extensive experience with agencies such as NIH, NSF, DHHS, DoD, DoE, and thrives in a collaborative, higher education research environment. Ability to work independently with minimal supervision is essential.

Hourly Pay Rate: Market competitive, based on experience. The resource can work as a Vitalief temporary employee or as a 1099 contractor.

Contract Duration: 6 months with potential extension.

Work Location: 100% remote. Candidates must reside in EST or CST zones.

Key Responsibilities

• Serve as the primary liaison for grant terminations, stop work orders, or funding suspensions from federal sponsors.
• Review termination notices for accuracy and compliance with award terms.
• Coordinate institutional responses with PIs, department chairs, legal counsel, and leadership.
• Assist in drafting and submitting appeals, including preparing documentation and justifications.
• Track deadlines and manage sponsor correspondence to ensure timely resolutions.
• Support closeout of terminated awards, including reconciliation, reporting, and equipment disposition.
• Maintain detailed records of communications, submissions, and decisions.
• Provide guidance and training on grant termination scenarios and appeals.
• Support proposal development, including budget creation, justifications, and compliance documentation.
• Interpret and apply federal regulations like Uniform Guidance (2 CFR 200) and agency-specific rules.
• Ensure timely submission and re-submission of proposals.
• Coordinate progress reports, financial reports, and closeout documentation with PIs and departments.
• Collaborate with finance, legal, and compliance teams throughout the grant lifecycle.
• Utilize Microsoft Office suite and institutional grant management systems for reporting and collaboration.

Required Skills

• Bachelor’s degree required; advanced degree preferred.
• 5–7 years of progressive research administration experience in pre- and post-award functions.
• Experience with federal funders like NIH, NSF, DHHS, DoD, DoE, etc.
• Strong knowledge of Uniform Guidance (2 CFR 200) and sponsor-specific regulations.
• Experience handling grant terminations and appeals.
• Previous experience with academic institutions or medical centers.
• Excellent communication, organization, problem-solving, and stakeholder management skills.
• Ability to work independently and manage multiple deadlines under pressure.
• Comfortable in a fast-paced, collaborative environment.
• Availability for occasional extended hours during busy periods.
• Proficiency with Word, Excel, PowerPoint, Microsoft Teams, and grant management systems.

Physical Demands: Prolonged sitting, working at a computer, standing, walking, visual perception, talking, hearing, lifting up to 20 lbs.

Seniority level

• Mid-Senior level

Employment type

• Temporary

Job function

• Other

Industries

• Hospitals and Health Care