Proposal & Purchasing Coordinator - On-Site

Sylvan, Inc.; Dearborn (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

Sylvan, Inc. is seeking an organized assistant to support the Purchasing & Logistics Manager and ASM Sales Manager. This on-site role in Wyandotte, MI turns a sales rep inputs into polished proposals and tracks orders with status updates.

Responsibilities include front-office support, proposal documentation, and supplier quote comparison. Requires a high school diploma and MS Office proficiency, with 5 years’ related experience preferred.

Qualifications

• High school diploma required; college degree preferred or 5 years of administrative, purchasing, proposal, or documentation experience.
• Intermediate to advanced MS Office skills with emphasis on Word, Excel, PowerPoint and Outlook.
• Ability to work independently and with a team; strong communication, multitasking, and detail orientation.

Responsibilities

• Front Office: Greet customers and visitors; maintain reception area; manage mail and general filing.
• Proposal and Customer Documentation: Compile RFQ details into complete proposals; ensure accuracy and timely delivery; own pricing sheets, term sheets, and attachments.
• Purchasing and Order Tracking: Track purchase orders through receipt; match POs with invoices; obtain and compare supplier quotes.

Skills

Attention to detail

Organizational skills

Team collaboration

Education

High School Diploma

College degree preferred

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Sylvan, Inc. is seeking an organized assistant to support the Purchasing & Logistics Manager and ASM Sales Manager. This on-site role in Wyandotte, MI turns a sales rep inputs into polished proposals and tracks orders with status updates.

Responsibilities include front-office support, proposal documentation, and supplier quote comparison. Requires a high school diploma and MS Office proficiency, with 5 years’ related experience preferred.