Proposal & Purchasing Coordinator

Sylvan, Inc.; Dearborn (MI); On-site; USD 38,000 - 46,000; Full time

Job summary

Sylvan, Inc. is seeking an ASM Proposal/Purchasing Assistant for its Wyandotte, MI office. You’ll craft polished proposals from sales inputs and provide status updates for orders. This on-site role supports the Purchasing & Logistics Manager and ASM Sales Manager in a fast-paced environment.

The position requires a high school diploma with preferred college degree and strong MS Office skills, particularly Excel, with a focus on accuracy and timely communication.

Qualifications

• High school diploma required; college degree preferred.
• 5 years administrative, purchasing, proposal, or documentation experience.
• Strong MS Office skills with emphasis on Excel-based documents.
• Excellent verbal and written communication, tact and diplomacy.
• Ability to multi-task and meet deadlines under pressure.

Responsibilities

• Front Office: greet customers and visitors, direct them appropriately, and keep the reception area presentable.
• Purchasing & Order Tracking: track purchase orders and match invoices; investigate discrepancies.
• Proposal & Customer Documentation: assemble RFQ details into complete, professional proposals.
• Maintain file structure and update the sales system for proposal status at each stage.

Skills

Communication

Team collaboration

Detail orientation

Time management

Independent work

Pressure management

Education

High school diploma required; college degree preferred

5 years admin/purchasing experience

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Sylvan, Inc. is seeking an ASM Proposal/Purchasing Assistant for its Wyandotte, MI office. You’ll craft polished proposals from sales inputs and provide status updates for orders. This on-site role supports the Purchasing & Logistics Manager and ASM Sales Manager in a fast-paced environment.

The position requires a high school diploma with preferred college degree and strong MS Office skills, particularly Excel, with a focus on accuracy and timely communication.