Construction Procurement & Compliance Specialist

Sylvan, Inc.; Dallas (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Sylvan, Inc. is seeking a Procurement Specialist to support project lifecycles with subcontract administration, COIs, and purchase orders. You will coordinate with project managers, vendors, customers, and accounting to ensure compliant, timely documentation and closeout packages.

The role emphasizes accuracy, organization, and proactive follow-up across multiple projects, including COIs, submittals, and vendor qualification activities.

Qualifications

• 3+ years of experience in construction administration, subcontract administration, or related roles.
• Working knowledge of subcontract agreements, COIs, purchase orders, and project documentation requirements.
• Experience supporting construction, MEP, industrial, commercial, or service-related projects.
• Familiarity with ERP and project management systems (Vista, Autodesk Construction Cloud, Procore).
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications and document management systems.
• Detail-oriented with a focus on accuracy, compliance, and follow-through.

Responsibilities

• Support Project Managers with administrative and documentation requirements throughout the project lifecycle.
• Maintain organized and accurate project documentation across multiple divisions.
• Interface with subcontractors, vendors, customers, and internal stakeholders to collect and process documents timely.
• Monitor documentation requirements and follow up on outstanding items.
• Maintain subcontractor compliance records and insurance documentation.
• Assist with subcontractor prequalification and vendor qualification activities as needed.
• Support continuous improvement initiatives related to project administration and procurement processes.
• Perform other related duties as assigned.

Skills

Subcontract administration

Project coordination

Vendor coordination

Documentation management

ERP systems knowledge

Microsoft Office

Attention to detail

Interpersonal communication

Tools

Vista

Autodesk Construction Cloud

Procore

MS Office

Job description

Sylvan, Inc. is seeking a Procurement Specialist to support project lifecycles with subcontract administration, COIs, and purchase orders. You will coordinate with project managers, vendors, customers, and accounting to ensure compliant, timely documentation and closeout packages.

The role emphasizes accuracy, organization, and proactive follow-up across multiple projects, including COIs, submittals, and vendor qualification activities.