Proposal Manager

Learning Sciences International; West Palm Beach (FL); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health plan

HSA/FSA

Dental/Vision/Life

PTO

Holidays

401(k) match

Remote work

Job summary

Learning Sciences International invites an Experienced Proposal Manager to lead the development of compelling proposals, renewals, and RFx responses for education partnerships nationwide. This role partners across departments to craft winning content, manage documentation, and maintain a reusable proposal library.

You'll ensure messaging is accurate, current, and aligned with district needs, while leveraging proposal tools and AI to improve quality, efficiency, and win rates.

Qualifications

• Bachelor's degree in Marketing, Business, Communications, or related field, or equivalent professional experience.
• Minimum of three (3) years of experience in persuasive, deadline-driven technical writing, including:
• RFP responses, RFx submissions, Government or educational proposals, Grant writing, Complex business proposals.
• Exceptional writing, editing, and communication skills.
• Strong project management skills with the ability to manage multiple deadlines.
• Experience developing and organizing digital content libraries and knowledge management systems.
• Advanced proficiency with Microsoft Office, particularly Word and Excel.

Responsibilities

• Develop and manage proposals for new business opportunities, renewals, and RFx submissions.
• Create professional, accurate, and visually compelling proposal documents.
• Customize proposal content to address district-specific needs and priorities.
• Build and maintain a centralized library of proposal content, narratives, and reusable collateral.
• Ensure product messaging, research, and supporting evidence remain current and consistent.
• Collaborate with internal stakeholders to gather information and develop winning proposal responses.
• Become a subject matter expert on Instructional Empowerment's products, services, and instructional framework.
• Serve as the power user for proposal management tools and leverage AI to optimize proposal development.
• Track proposal status, version history, timelines, and key milestones.
• Develop proposal budgets aligned to approved scopes of work using CRM tools.
• Analyze proposal outcomes and provide insights to improve future win rates and processes.
• Coordinate follow-up activities and additional information requests throughout the proposal lifecycle.

Skills

Persuasive writing

Editing

Communication

Project management

Content management

Cross-functional collaboration

MS Office

Education

Bachelor's degree in Marketing, Business, Communications, or related field

Tools

Salesforce

SharePoint

RocketDocs

Microsoft Teams

Job description

Experienced Proposal Manager - Full-time/Remote

Join Our Mission Instructional Empowerment (IE) partners with school districts nationwide to improve teaching and learning through rigorous, student-centered instruction. We help educators create equitable learning environments that empower all students to succeed. We are seeking a Proposal Manager to lead the development of compelling customer-facing proposals, renewals, and RFx responses that support our growth and impact in K-12 education.

Position Summary

The Proposal Manager plays a key role in supporting business development by creating high-quality proposals, managing proposal workflows, and maintaining a library of reusable content and collateral. Working across departments, this individual will develop customized proposals that clearly communicate the value of Instructional Empowerment's services and solutions. The Proposal Manager will build efficient systems for proposal creation, content management, version control, and tracking while leveraging AI and proposal technology tools to improve quality and efficiency.

What You'll Do

• Develop and manage proposals for new business opportunities, renewals, and RFx submissions.
• Create professional, accurate, and visually compelling proposal documents.
• Customize proposal content to address district-specific needs and priorities.
• Build and maintain a centralized library of proposal content, narratives, and reusable collateral.
• Ensure product messaging, research, and supporting evidence remain current and consistent.
• Collaborate with internal stakeholders to gather information and develop winning proposal responses.
• Become a subject matter expert on Instructional Empowerment's products, services, and instructional framework.
• Serve as the power user for proposal management tools and leverage AI to optimize proposal development.
• Track proposal status, version history, timelines, and key milestones.
• Develop proposal budgets aligned to approved scopes of work using CRM tools.
• Analyze proposal outcomes and provide insights to improve future win rates and processes.
• Coordinate follow-up activities and additional information requests throughout the proposal lifecycle.

What We’re Looking For

Required Qualifications

• Bachelor's degree in Marketing, Business, Communications, or a related field, or equivalent professional experience.
• Minimum of three (3) years of experience in persuasive, deadline-driven technical writing, including:
  • RFP responses
  • RFx submissions
  • Government or educational proposals
  • Grant writing
  • Complex business proposals
• Exceptional writing, editing, and communication skills.
• Strong project management skills with the ability to manage multiple deadlines simultaneously.
• Experience developing and organizing digital content libraries and knowledge management systems.
• Advanced proficiency with Microsoft Office, particularly Word and Excel.
• Strong attention to detail, quality control, and version management.
• Ability to work independently and collaboratively in a cross-functional environment.

Preferred Qualifications

• Experience supporting K-12 education organizations or school districts.
• Knowledge of K-12 funding sources, purchasing cycles, regulations, and procurement processes.
• APMP Foundation Certification.
• Experience building proposal budgets with detailed line-item pricing.
• Experience with Salesforce, SharePoint, RocketDocs, Microsoft Teams, or similar platforms.
• Experience leveraging AI tools within proposal development workflows.

Why Join Instructional Empowerment?

At Instructional Empowerment, your work directly supports school districts and educators in creating meaningful learning experiences for students. Join a mission-driven team committed to helping schools achieve lasting results through high-quality instruction.

A Benefits Package Designed Around Your Well-Being

• Multiple medical plan options, including a 100% employer-paid health plan
• HSA and FSA options available to save for medical expenses, with employer-funded HSA contributions for those participating in eligible healthcare plans
• Company-paid dental, vision, life, STD, and LTD coverage
• 15 days of PTO available in your first year of employment
• 8 paid holidays, plus 2 floating holidays
• 401(k) with a 4% company match
• Salary range $65,000-$75,000