Proposal Specialist

Edupoint Educational Systems; Mesa (AZ); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance with Prescription Drug Coverage

401K Plan with Company Matching

Generous Paid Time Off & Holidays

Short Term Disability Insurance

Health & Wellness Program

Job summary

Edupoint Educational Systems in Mesa, Arizona, is seeking a Proposal Development Lead to enhance and manage proposal efforts in response to K-12 requests. This role demands strong project management and communication skills, and an ability to lead cross-functional teams effectively.

The ideal candidate will have significant experience in sales and proposal development, and preferably a background in the K-12 administrative software market. Benefits include comprehensive medical coverage and a supportive work environment.

Qualifications

• 5 years’ experience in sales, software marketing, or product marketing.
• Minimum of 2 years’ experience in proposal development.
• Experience in the K-12 administrative software market preferred.

Responsibilities

• Analyze RFP documentation and prepare compliance matrices.
• Develop strategy from competitive market information.
• Write and edit proposal sections with win themes.

Skills

Project management

Written communication

Organizational skills

Interpersonal skills

Technical writing

Education

BS/BA degree in Business Management, Marketing or related field

Tools

MS Office

Adobe

Visio

Job description

Description

HOURS: Eight hour shift M-F within 6:00 am to 6:00 pm MST operating hours.

Job Purpose

This position supports Edupoint Educational Systems by engaging in proposal development, proposal authoring, and the timely production of responsive and fully compliant proposals in response to complex K-12 requests for proposals (RFPs) and customer requests.

Job Summary

Lead cross-functional proposal team through the formal process for responding to informal customer requests as well as complex RFP solicitations.

Job Duties

• Analyze RFP/RFQ documentation, prepare compliance matrices which involve appropriate organizational personnel and identify team member responsibilities for the proposal
• Develop strategy based on competitive market information to position Edupoint’s offerings
• Assist with the development of the functional/technical component of the proposal working with Subject Matter Experts (SME's) as necessary to complete
• Develop, enhance and maintain a database of written proposal boilerplate
• Develop, enhance and maintain a database of technical/functional requirements responses to assist with proposal development
• Write and edit proposal sections incorporating win themes and client hot buttons
• Format all proposal components (Table of Contents, call-outs, font size, page count etc.) and ensure consistency with the requirements/ instructions of the solicitation
• Prepare draft documents for review processes
• Prepare final proposal documents and lead all physical and/or electronic submission production efforts of the proposal (binders, spines, covers, dividers, boxing, packaging, etc.)
• Ensure compliant delivery of physical copies and/or electronic submission
• Analyze Post Delivery and/or Award feedback and recommend improvements to the Proposal
• Manage improvement programs which enhance proposal quality, style, and professionalism
• Assist Bids and Proposals Manager or Chief Sales and Marketing Officer with other marketing projects as requested
• Other duties as assigned

Job Requirements - Knowledge/Skills/Abilities

Knowledge

• High PC literacy with all MS Office products
• Working knowledge of desktop publishing tools (Adobe, Visio, etc.)

Skills

• Strong organizational/interpersonal skills
• Demonstrated track record facilitating winning proposals
• Excellent project management and leadership skills
• Strong written communication skills
• Demonstrated business/technical orientation
• Project planning & schedule management experience
• Creative/technical writing capabilities

Abilities

• Ability to effectively work in a cross-functional team environment for the successful completion of high-quality proposals

Education and/or Experience

Minimum: BS/BA degree in Business Management, Marketing or related field

5 years’ experience in sales, software marketing, or product marketing of software solutions with a minimum of 2 years’ experience in proposal development

Experience in the K-12 administrative software market preferred

Certificates, Licenses, Registrations

None

Benefits

• Medical Insurance with Prescription Drug Coverage
• Dental Insurance, Vision Insurance
• Generous Paid Time Off & Holidays
• Long Term Disability Insurance, Life & Accidental Death & Dismemberment
• Paid Maternity & Paternity Leave
• Bereavement Leave
• Professional Development Opportunities
• Onsite Flu Shots for Staff & Immediate Family
• Stocked Kitchen with Healthy Snacks & Drinks
• TRP Carpool Program
• Employee Assistance Program
• Opportunities for Community Involvement
• Employer and Employee Contributed Health FSA
• Employee Contributed Dependent Care FSA
• 401K Plan with Company Matching & Immediate Vesting
• Short Term Disability Insurance
• Health & Wellness Program
• Company Sponsored Fitness Challenge
• Pet Insurance
• Free Parking

Typical Physical Demands and Work Environment

Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies, occasionally lifting files, objects or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, telephone, copier and other office equipment as necessary. Hearing must be in the normal range for telephone and video conferencing contacts. Visual acuity necessary to work extended hours on computer screens. Ability to work in an environment with moderate noise and which can be fast paced and project intensive. Travel and some extended overnight trips in the performance of duties may be required.

Edupoint Educational Systems is an Equal Employment Opportunity Employer. Edupoint provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.