Proposal Manager

Khan Academy; Mountain View (CA); On-site; USD 96,800 - 121,000; Full time

Benefits offered by this job

Remote-first culture

Wellness days

Generous parental leave

401(k) matching

Comprehensive insurance

Job summary

Khan Academy is seeking a Districts Proposals Manager in Mountain View/Remote (Continental US + Hawaii). You will lead high‑quality responses to K‑12 district and state opportunities, coordinating across sales, legal, security, and content teams to drive revenue and growth.

The role emphasizes proactive project management, rigorous QA, and excellent writing. Ideal candidates bring 4+ years of cross‑functional proposal experience, strong English writing, and proficiency with Google Suite,

Qualifications

• 4+ years of experience managing proposals, grants, procurement responses, or other complex cross‑functional projects.
• Strong ability to write and synthesize information from multiple sources into a cohesive proposal.
• Experience with procurement processes and RFPs in K‑12, education, or EdTech is a plus.

Responsibilities

• Run and improve procurement response and grant application processes for K‑12 district and state RFPs, RFIs, and RFQs.
• Monitor procurements and grant opportunities across databases and platforms.
• Research district leadership and goals to tailor responses to their needs.
• Review requirements to ensure alignment with Khan Academy terms of service.
• Lead proposal kickoff meetings and status calls per the development plan.
• Track opportunities in Salesforce and manage content libraries.
• Ensure high‑quality, accurate submissions through QA of drafts and final documents.

Skills

Proposal management

Cross-functional collaboration

English writing

Grammarly / AI tools

Stakeholder management

Tools

Google Workspace

Microsoft Office

Adobe Acrobat

Salesforce

Job description

Mountain View, CA / Remote (Continental US + Hawaii Only)

Notice to applicants:
We have seen a rise in recruitment scams. Please note that outreach from Khan Academy recruiters will only come from the @khanacademy.org domain. Our team does not use Gmail or other personal accounts for contacting potential candidates. Khan Academy will never solicit money, equipment fees, or sensitive financial information at any stage of the hiring process. We also do not work with external recruiting agencies, so outreach from headhunters presenting opportunities on behalf of Khan Academy is illegitimate. Please always check the email domain and cross‑reference the position with the official Khan Academy Careers page to confirm an opening is valid.

About Khan Academy

Khan Academy is a nonprofit with the mission to deliver a free, world‑class education to anyone, anywhere. Our proven learning platform offers free, high‑quality supplemental learning content and practice that cover Pre‑K–12th grade and early college core academic subjects, focusing on math and science. We have over 181 million registered learners globally and are committed to improving learning outcomes for students worldwide, focusing on learners in historically under‑resourced communities.

Our Community

Our students, teachers, and parents come from all walks of life, as does our team. Our team includes people from academia, traditional/non‑traditional education, big tech companies, and tiny startups. We hire great people from diverse backgrounds and experiences because it makes our company stronger. We value diversity, equity, inclusion, and belonging as necessary to achieve our mission and impact the communities we serve. We know that transforming education starts in‑house with learning about ourselves and our colleagues. We strive to be world‑class in investing in our people and commit to developing you as a professional.

The Role

The Khan Academy Districts Proposal Manager is responsible for leading, planning, scheduling, and overseeing the timely development and delivery of high‑quality responses to K‑12 school, district, and state‑level partnership opportunities from pre‑RFP to post‑submission activities. This role will also oversee the process for responding to partner requests for vendor set‑up and compliance documentation, including data privacy agreements, vendor questionnaires and accessibility documentation. The Proposal Manager will collaborate across sales, marketing, legal, finance, operations, product, and engineering to support our sales processes, drive revenue, win new customers, and grow existing customer accounts.

We are looking for someone who is proactive, organized, and resourceful, with strong follow‑through and the ability to manage complex projects involving multiple stakeholders and competing deadlines. The ideal candidate values accountability, thrives in a collaborative and transparent environment, and brings exceptional writing, proofreading, and editing skills. Strong research abilities, excellent interpersonal skills, and experience managing proposals or other complex cross‑functional projects are essential for success in this role. The ability to handle sensitive and confidential information with discretion is required.

The Proposal Manager is a subject‑matter expert for Khan Academy, our Khan Academy Districts partnerships, and Khanmigo, our AI‑based student tutor and teaching assistant. Apply for this role if you are a fast learner who thrives in a fast‑paced environment, takes initiative, and works effectively both independently and collaboratively. You are excited to develop deep knowledge of Khan Academy’s products and leverage that expertise to create compelling responses to K–12 procurement and partnership opportunities. This role will report directly to the Director of School Partnerships.

Responsibilities

• Running and continuously improving our procurement response and grant application processes for K‑12 district and state‑level RFI, RFQ, and RFPs
• Monitor K‑12 state and district‑level procurements and grant opportunities on various databases, procurement platforms, and those presented to us by our consultants
• Research prospect districts’ leadership, mission, learning plan, and goals to tailor RFP response to their specific needs
• Review procurement requirements to assess alignment with our product and our overall terms of service
• Recommend appropriate procurement opportunities to the team
• Prepare and lead efficient Proposal Kickoff meetings and daily/weekly status calls, ensuring activities and deliverables adhere to the Proposal Development Plan.
• Track procurement opportunities in Salesforce
• Work with relevant cross‑functional stakeholders to build and manage existing content library
• Ensure the high‑quality content and appearance of final proposal deliverables by performing rigorous quality assurance checks on draft and final documents.
• Ensure the timely delivery of complete and accurate submissions
• Manage the process of completing, submitting, and tracking Data Privacy Agreements (DPAs), vendor questionnaires and other required submissions for prospective and current districts, as well as schools and districts using the free version of Khan Academy
• Work closely with Khan Academy sales, legal, security, and accessibility teams to process vendor document requests from schools, districts, and state educational departments
• Conduct proposal retrospectives, document lessons learned, and implement process improvements to increase efficiency and effectiveness.

What You Bring

• 4+ years managing proposals, grants, procurement responses, or other complex cross‑functional projects, ideally in the K‑12 education or EdTech sector.
• Ability to use standard English writing styles to write proposal sections; this includes information research and synthesis from multiple sources (subject‑matter experts, previous proposals) into a cohesive, easy‑to‑read, and persuasive final product.
• High proficiency in Google Suite, MS Office Suite (Outlook, Word, Excel, PowerPoint, Project), Adobe Acrobat, and Salesforce.
• Experience using Grammarly or other AI related tools for streamlining responses, editing, and other related tasks.
• Motivated by the Khan Academy mission “to provide a free world‑class education for anyone, anywhere.”
• Proven cross‑cultural competency skills demonstrating self‑awareness, awareness of others, and the ability to adopt inclusive perspectives, attitudes, and behaviors to drive inclusion and belonging throughout the organization.

Perks and Benefits

• Ample paid time off as needed – Your well‑being is a priority
• 8 pre‑scheduled Wellness Days in 2026 occurring on a Monday or a Friday for a 3‑day weekend boost
• Remote‑first culture – that caters to your time zone, with open flexibility as needed, at times
• Generous parental leave
• An exceptional team that trusts you and gives you the freedom to do your best
• The chance to put your talents towards a deeply meaningful mission and the opportunity to work on high‑impact products that are already defining the future of education
• Opportunities to connect through affinity, ally, and social groups
• And we offer all those other typical benefits as well: 401(k) + 4% matching & comprehensive insurance, including medical, dental, vision, and life

Compensation

The compensation band for this role is $96,800 – $121,000 USD annually for candidates based in the United States. The pay range for this position is a general guideline only. The salary offered will depend on internal pay equity and the candidate’s relevant skills, experience, qualifications, and job market data.

Equal Employment Opportunity Statement

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, gender, gender identity or expression, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status. If you are a person with a disability, Khan Academy will provide reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact [e-mail].