Proposal Manager

AET FEDERAL INC; Tysons (VA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

401(k) matching

Dental insurance

Hybrid Work After 90 Days

Job summary

AET Federal, Inc. is seeking a motivated Proposal Manager/Coordinator to support federal and commercial solicitations from our Tysons, VA office. The role emphasizes proposal writing, coordination, compliance, and submission support in a small, fast-paced team.

Initial on-site work is required for 90 days with hybrid options after performance review. The candidate should excel at drafting, editing, and managing proposal content, schedules, and deliverables, collaborating with leadership and SMEs

Qualifications

• Bachelor's degree or higher.
• 3+ years of proposal writing, GovCon, government contracting, or related experience.
• Knowledge of government proposal terminology, contracting processes, and business development methodologies.
• Previous experience writing government proposals, including RFI, RFP, and RFQ responses.
• Strong verbal and written communication skills.
• Excellent attention to detail, organization, editing, and proofreading skills.
• Ability to manage multiple priorities and deadlines in a fast-paced, small-team environment.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Ability to commute to and work on-site at AET Federal's Tysons, VA office during the initial 90-day period.
• Flexibility to support on-site business needs following the transition to a hybrid work arrangement.

Responsibilities

• Draft, edit, and refine proposal content, including technical, management, and corporate sections.
• Tailor proposal language to align with solicitation requirements, evaluation criteria, and customer priorities.
• Ensure clarity, consistency, compliance, accuracy, and a professional tone across all proposal sections.
• Draft RFI, RFP, and RFQ responses from development through submission.
• Incorporate, track, and reconcile feedback from leadership and SMEs.
• Track proposal schedules, milestones, deadlines, and required deliverables.
• Coordinate inputs from internal contributors and SMEs to support timely and compliant submissions.
• Develop and maintain compliance matrices and checklists to meet requirements.
• Organize proposal files, templates, and maintain version control throughout lifecycle.
• Review proposals for compliance with instructions, page limits, formatting, and submission requirements.
• Perform quality control checks for grammar, formatting, consistency, and completeness.
• Identify and communicate compliance gaps, risks, or missing information to leadership.
• Assist in developing and maintaining proposal templates, content libraries, and reusable materials.
• Identify, recommend, and implement efficient methods to improve proposal processes.
• Support process improvements appropriate for a small, collaborative team environment.
• Maintain organized records of submitted proposals and supporting documentation.
• Communicate regularly with leadership regarding proposal status, priorities, risks, and resource needs.
• Participate in proposal-related meetings and discussions as needed.
• Work collaboratively with a small team while independently managing responsibilities and deadlines.
• Drafted and finalized proposal sections and completed submission packages.
• Proposal templates, content libraries, and reusable materials.
• RFI, RFP, and RFQ responses.
• Capability statements, past performance materials, and other business development deliverables.

Skills

Proposal writing

GovCon knowledge

Attention to detail

Multitasking

Verbal communication

Written communication

Education

Bachelor's degree or higher

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Benefits:

• Health insurance
• Paid time off
• Vision insurance
• 401(k) matching
• Dental insurance

Job Summary

We are seeking a motivated and detail-oriented Proposal Manager to join our team at AET Federal, Inc.!

The Proposal Coordinator/Writer will provide proposal development and coordination support for federal and commercial solicitations, including RFPs, RFQs, RFIs, and similar opportunities. This role is designed for a small, fast-paced team environment and focuses on proposal writing, organization, compliance, and submission support.

This is a full-time position based in our Tysons, VA office. The position will initially require on-site work, with hybrid work opportunities available after the first three months (90 days), based on performance, business needs, and management approval.

Responsibilities

Proposal Writing & Editing

• Draft, edit, and refine proposal content, including technical, management, and corporate sections, based on provided guidance and inputs.
• Tailor proposal language to align with solicitation requirements, evaluation criteria, and customer priorities.
• Ensure clarity, consistency, compliance, accuracy, and a professional tone across all proposal sections.
• Take responsibility for drafting RFI, RFP, and RFQ responses from initial development through final submission.
• Incorporate, track, and reconcile feedback from leadership and subject matter experts (SMEs).

Proposal Coordination & Support

• Track proposal schedules, milestones, deadlines, and required deliverables.
• Coordinate inputs from internal contributors and SMEs to support timely and compliant submissions.
• Develop and maintain compliance matrices and checklists to ensure solicitation requirements are met.
• Organize proposal files, templates, and maintain version control throughout the proposal lifecycle.

Compliance & Quality Control

• Review proposals for compliance with solicitation instructions, page limits, formatting, and submission requirements.
• Perform quality control checks for grammar, formatting, consistency, and completeness.
• Identify and communicate compliance gaps, risks, or missing information to leadership.

Process Improvement & Organization

• Assist in developing and maintaining proposal templates, content libraries, and reusable boilerplate materials.
• Identify, recommend, and implement efficient methods to improve proposal and business development processes.
• Support process improvements appropriate for a small, collaborative team environment.
• Maintain organized records of submitted proposals and supporting documentation.

Communication & Collaboration

• Communicate regularly with leadership regarding proposal status, priorities, risks, and resource needs.
• Participate in proposal-related meetings and discussions as needed.
• Work collaboratively with a small team while independently managing assigned responsibilities and deadlines.

Deliverables

• Proposal submission logs and organized proposal files.
• Proposal schedules, compliance matrices, and checklists.
• Drafted and finalized proposal sections and completed submission packages.
• Proposal templates, content libraries, and reusable materials.
• RFI, RFP, and RFQ responses.
• Capability statements, past performance materials, and other business development deliverables.

Qualifications

• Bachelor's degree or higher.
• 3+ years of proposal writing, GovCon, government contracting, or related experience.
• Knowledge of government proposal terminology, contracting processes, and business development methodologies.
• Previous experience writing government proposals, including RFI, RFP, and RFQ responses.
• Strong verbal and written communication skills.
• Excellent attention to detail, organization, editing, and proofreading skills.
• Ability to manage multiple priorities and deadlines in a fast-paced, small-team environment.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Ability to work independently and collaboratively with leadership and SMEs.
• Ability to commute to and work on-site at AET Federal's Tysons, VA office during the initial 90-day period.
• Flexibility to support on-site business needs following the transition to a hybrid work arrangement.

Benefits/Perks

• Great Work Environment
• Work-Life Balance
• Career Advancement Opportunities
• Hybrid Work Opportunities After 90 Days
• Collaborative and Supportive Team Environment
• Professional Growth and Development

Work Arrangement:

Full-time | On-site for the first 90 days, with hybrid work opportunities thereafter, subject to performance, business needs, and management approval.