Proposal Manager

People, Technology & Processes, LLC; Tampa (FL); On-site; USD 75,000 - 110,000; Full time

Job summary

People, Technology & Processes, LLC in Tampa, FL is seeking a Proposal Manager to oversee the end-to-end development and submission of compliant, competitive proposals. You will collaborate with internal teams, corporate partners, and consultants, manage RFI/RFP processes, and drive color reviews, training, and process improvements.

Candidates should have a business degree and relevant proposal leadership experience, with the ability to obtain a Secret clearance and work in a regulated

Qualifications

• Dynamic, self-starter with strong attention to detail, ability to meet deadlines, and the ability to handle multiple tasks.
• Experience with Microsoft Office Suite (Excel, Word & PowerPoint).
• Must be able to obtain and maintain a Secret security clearance.

Responsibilities

• Manage the development of proposals across teams to ensure compliance and competitiveness.
• Ensure timely submissions that are fully compliant with solicitation instructions.
• Develop training materials for Business Development and other staff to improve proposal operations.
• Lead and analyze RFIs, RFQs, and RFPs and other bid documents.
• Develop the proposal schedule, outline, compliance matrix, and Proposal Development Plan.
• Coordinate with the Business Development team and Capture Manager on author assignments and win strategy integration.
• Provide guidance to authors on proposal content and lead color reviews for final delivery.
• Oversee kickoff meetings and daily status calls, and ensure activities align with the Development Plan.
• Coordinate production, binding, and packaging for final submission.
• Document lessons learned and implement actions to improve efficiency.

Skills

Attention to detail

Multi-tasking

Deadline-driven

Education

Bachelor’s degree in Business or related discipline

Master’s degree with 1 year of experience

Tools

Microsoft Office Suite (Excel, Word, PowerPoint)

Job description

Description

Position Title

Proposal Manager

Location

Tampa, FL

Responsibilities Include (but Not Limited To)

• Manage the successful development of compliant, competitive, cogent, and compelling proposals through effective collaboration across teams that include internal staff, corporate partners, consultants, and supporting vendors.
• Apply experience and best practices in proposal team management to ensure the timely delivery of proposal submissions that are fully compliant with solicitation instructions.
• Develop and deliver training materials for Business Development and other staff to continuously improve our corporate proposal operations.
• Lead and analyze RFI, RFQ, RFPs and other bid documents for requirements.
• Develop the proposal schedule, outline, compliance matrix, and Proposal Development Plan.
• Work with the Business Development team and Capture Manager to determine author assignments and integrate win strategy, themes, and discriminators into proposal.
• Provide insight, leadership, and work guidance to authors on all proposal content.
• Take ownership of the quality of the proposal for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents.
• Prepare and lead efficient Proposal Kickoff meetings and daily status calls, ensuring activities adhere to the Proposal Development Plan.
• Conduct activities required to successfully perform color reviews and debrief to authors.
• Manage the development of oral presentations, discussions, and proposal revisions.
• Ensure the high-quality content and appearance of final proposal deliverables.
• Conduct and document proposal lessons learned and implement actions to improve process efficiency.
• Coordinate and support the production, reproduction, binding, and packaging in finalizing the proposal submission and response processes

Qualifications

• US Citizenship required.
• Bachelor’s degree in Business or a related discipline with a minimum 3 years of relevant professional experience - OR - Master's degree with a minimum 1 year of experience. (PTP will also consider an additional 4 years of work experience in lieu of degree)
• Dynamic, self-starter with strong attention to detail, ability to meet deadlines, and the ability to handle multiple tasks.
• Experience with Microsoft Office Suite (Excel, Word & PowerPoint).
• Must be able to obtain and maintain a Secret security clearance.

Preferred Qualifications

• Knowledge of FAR/DFARS and other government regulations