Proposal Manager

Elior; Houston (TX); Hybrid; USD 61,000 - 83,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement plan

Paid time off

Sick time

Holiday pay

Tuition reimbursement

Commuter benefits

Employee discount

EAP

Job summary

Elior North America is seeking a Proposal Marketing Manager in Houston to drive growth by crafting compelling, compliant RFP responses and various proposal materials. You will collaborate with BDDs and cross-functional partners to ensure brand-aligned, high-quality deliverables.

You’ll manage multiple projects, coordinate diverse contributors, and help elevate our proposal storytelling and design using InDesign and other tools. Hybrid work arrangement based in Houston.

Qualifications

• Bachelor’s degree in Marketing, Business Management, General Business, or related field.
• 4+ years of proposal development, marketing, or business development support.
• Exceptional written and verbal communication with keen eye for detail.
• Strong project coordination with competing priorities and deadlines.
• Proficient with Adobe Creative Suite; bonus for Loopio/Responsive or similar.
• Experience collaborating across decentralized, cross-functional teams.

Responsibilities

• Partner with BDDs to develop clear, compliant RFP responses tailored to client needs.
• Lead development of non-RFP proposal materials using templates and existing content.
• Manage multiple proposal projects with shifting priorities and tight deadlines.
• Write, edit, and refine proposal content for clarity and brand alignment.
• Ensure high quality grammar, punctuation, readability, and tone.
• Suggest improvements to storytelling, structure, and effectiveness.
• Use Adobe InDesign to create visually engaging documents within brand templates.
• Maintain brand consistency in graphics, layout, typography, and design elements.
• Coordinate input from cross-functional teams and communicate progress throughout lifecycle.
• Contribute to workflow improvements and template enhancements.

Skills

Bachelor’s degree

4+ years exp

Strong written comms

Project coordination

Adobe Creative Suite

Loopio

Cross-functional collab

Education

Bachelor’s degree in Marketing/Business

Tools

Adobe InDesign

Loopio

Responsive

Job description

Join Elior North America and play a vital role in driving our growth through strategic, high-impact proposals. As a Proposal Marketing Manager, you’ll collaborate with Business Development Directors (BDDs) and cross-functional partners to craft compelling, compliant, and visually engaging responses to Requests for Proposals (RFPs) across all market segments.

You’ll bring creativity, organization, and strategic thinking to every stage of the proposal process — from planning and writing to design and final delivery. In this role, you will manage multiple projects simultaneously, coordinate diverse contributors, and ensure that every proposal reflects our brand, capabilities, and vision with clarity and precision.

Reporting to the Proposal Segment Lead, you will directly contribute by collaborating with your internal business partners to develop compelling proposals that resonate with intended audiences and ultimately drive growth and retention.

What You’ll Be Doing:

• Partner with BDDs to develop clear, concise, and compliant RFP responses tailored to client needs.
• Lead the development of non-RFP proposal materials, leveraging templates, existing content, and repository resources.
• Manage multiple proposal projects simultaneously, balancing shifting priorities and tight deadlines.

Content Creation & Quality Assurance

• Write, edit, and refine proposal content to ensure clarity, consistency, and alignment with brand voice and messaging.
• Ensure all deliverables meet the highest quality standards in grammar, punctuation, readability, and tone.
• Suggest new approaches and enhancements to improve proposal storytelling, structure, and effectiveness.

Design & Presentation

• Use Adobe InDesign to create visually engaging proposal documents within standardized brand templates.
• Ensure proposals maintain brand consistency in graphics, layout, typography, and design elements.
• Organize and maintain a comprehensive library of proposal assets, including photos, templates, and supporting materials.

Collaboration & Stakeholder Coordination

• Act as a central point of contact for proposal contributors, coordinating input from cross-functional teams.
• Communicate progress and updates clearly throughout the proposal lifecycle to ensure alignment and transparency.
• Provide guidance and expertise to internal partners, serving as a resource for proposal best practices.

Process Improvement & Continuous Growth

• Contribute to ongoing improvements in proposal development workflows, tools, and templates.
• Explore opportunities to enhance visual presentation, streamline content creation, and strengthen proposal win strategies.

What We’re Looking For:

Required Qualifications

• Bachelor’s Degree in Marketing, Business Management, General Business, or a related field.
• 4+ years of professional experience in proposal development, marketing, or business development support.
• Exceptional written and verbal communication skills with a keen eye for detail.
• Strong project coordination skills with the ability to manage competing priorities and deadlines.
• Tech-savvy and able to learn Adobe Creative Suite quickly. Bonus, experience with proposal software such as Loopio, Responsive, or similar.
• Proven ability to collaborate across decentralized, cross-functional teams.

Preferred Qualifications

• Experience in the foodservice, hospitality, or service industries.
• Familiarity with APMP best practices or similar proposal management methodologies.
• Strong conceptual design skills with a high-level understanding of layout and typography principles.

Work Location:

This position is based at Elior’s Houston,TX office, Monday - Thursday in office and remote on Fridays.

Houston Office Location: 4920 Westway Park Blvd, Houston, TX 77041

Compensation:

Compensation for this role is $72,000, plus commission.

• Medical, Dental, and Vision Insurance (for full-time employees)
• Voluntary UNUM coverage: Accident, Critical Illness, and Hospital Indemnity
• Employee Discount Program
• Commuter Benefits (Transit and Parking)
• Employee Assistance Program (EAP)
• 401(k) Retirement Plan
• Paid Sick Time
• Holiday Pay (9 paid holidays)
• Paid Time Off
• Tuition Reimbursement (for full-time employees)