Proposal Lead for Engineering & Construction

Southland Industries; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

100% employee-paid medical, dental, &

Annual bonus program

Life & disability insurance

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal

Training and professional development

Wellness benefits

Job summary

Southland Industries is seeking a Proposal Specialist to lead the development of proposals, qualifications packages, and interview materials for engineering and construction opportunities. You will work with technical staff, business development leaders, and marketing to craft compelling pursuit materials in a fast-paced environment.

Key duties include coordinating schedules, reviewing RFPs/RFQs, and producing professional documents using InDesign.

Qualifications

• Bachelor’s Degree in Marketing, Communications, Graphic Design, or Business Administration required, or equivalent work experience.
• Minimum of 2 years of experience.
• Proficiency in writing, editing, and researching to prepare documents, presentations, and marketing materials, including proposals.
• Proficiency in using Adobe InDesign to develop professional proposal and marketing materials.
• Proficiency in Microsoft Office 365, including Word, PowerPoint, Excel, Outlook, Teams, and SharePoint.
• Experience with Unanet and Asana is a plus.
• Excellent written and verbal communication skills with the ability to develop clear, persuasive content.
• Strong organizational skills and attention to detail when managing complex documents and deadlines.
• Ability to prioritize multiple assignments and manage competing deadlines in a fast-paced environment.
• Effective collaboration skills with the ability to work across marketing, business development, and technical teams.
• Strong problem-solving and critical thinking skills with a proactive, solution-focused approach.
• Some travel required.
• AEC industry experience preferred but not required.

Responsibilities

• Develop and produce professional proposals in response to RFPs and RFQs for engineering and construction opportunities using Adobe InDesign.
• Review solicitation documents to identify requirements, evaluation criteria, and submission instructions to ensure compliant proposals.
• Coordinate business development, operations, and technical teams to gather information and develop clear, client-focused messaging.
• Plan and manage proposal schedules, outlines, and content assignments to ensure milestones are met.
• Assist in writing, editing, and organizing proposal narratives to ensure accuracy, clarity, and alignment with company messaging and brand standards.
• Collaborate with marketing and graphic design resources to develop layouts and visuals that support proposal content.
• Manage the final review and production process to ensure proposals are complete, accurate, and submitted on time.
• Assist in preparation for client interviews and presentations by developing slide content, printed materials, and supporting practice sessions.
• Develop and maintain proposal resources such as resumes, project descriptions, and standard content to support pursuits. Assist with various marketing and business development activities as needed.
• Collaborate closely with a national team of proposal specialists to support continued growth.

Skills

Proposal writing

Editing

Research

Communication

Organization

Travel

Education

Bachelor's Degree in Marketing, Communications, Graphic Design, or Business Administration

Tools

Adobe InDesign

Microsoft Office 365

Unanet

Asana

Job description

Southland Industries is seeking a Proposal Specialist to lead the development of proposals, qualifications packages, and interview materials for engineering and construction opportunities. You will work with technical staff, business development leaders, and marketing to craft compelling pursuit materials in a fast-paced environment.

Key duties include coordinating schedules, reviewing RFPs/RFQs, and producing professional documents using InDesign.