Proposal Development Specialist

Elite Contracting Group; United States; On-site; USD 52,000 - 73,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short-Term Disability

Life Insurance

Job summary

Elite Contracting Group is seeking a Proposal Development Specialist to join our Estimating and Design team. This role supports the team by preparing proposals in response to project specifications.

Key duties include coordinating with vendors for pricing, translating scope into professional proposals, managing multiple submissions, and ensuring accuracy and on-time delivery in a fast-paced construction environment.

Qualifications

• Ability to research and synthesize information from multiple sources.
• Excellent interpersonal and communication skills.
• Strong attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Ability to manage multiple assignments and deadlines simultaneously.

Responsibilities

• Receive project scope, quantities, equipment requirements, and other estimating information; translate into complete customer proposals.
• Coordinate with vendors to obtain pricing, availability, lead times, product information, and substitutions.
• Research project requirements, equipment, materials, and related information to support proposal development.
• Enter materials, quantities, costs, labor information into proposal templates and estimating systems.
• Develop professional, accurate, customer-ready proposals based on information from Estimating and Design team.
• Coordinate with Estimators and Solution Engineers to clarify scope, pricing, specifications, and proposal requirements.
• Track and provide scheduled updates on proposal progress.
• Ensure proposals are completed on time and with accuracy.
• Maintain organized information and reference materials.
• Review proposals for accuracy, formatting, and completeness; identify missing or conflicting information.
• Support multiple proposals simultaneously while managing changing priorities and deadlines.

Skills

Research & Synthesis

Interpersonal Skills

Attention to Detail

Writing Skills

Time Management

Proposal Experience

Tools

Microsoft Office Suite

Job description

Elite Contracting Group is seeking a Proposal Development Specialist to join our Estimating and Design team. This position will support the team by preparing proposals in response to project specifications.

Benefits and Perks

Elite employees receive above-average pay and access to a comprehensive benefits package including medical, dental, vision, short-term disability, and life insurance. At Elite, we pride ourselves in recognizing each employee is a vital asset to our ability to deliver exceptional service. In our nearly 30 years in business, we have never laid-off employees due to lack of work.

Duties and Responsibilities:

• Receive project scope, quantities, equipment requirements, and other estimating information from Estimators or Solution Engineers; translate information into complete customer proposals
• Coordinate with vendors to obtain pricing, availability, lead times, product information, and substitutions when appropriate
• Research project requirements, equipment, materials, and related information as needed to support proposal development
• Enter project materials, quantities, costs, labor information, and other provided estimating data into proposal templates and estimating systems
• Develop professional, accurate, and customer-ready proposals based on information provided by the Estimating and Design team
• Coordinate with Estimators and Solution Engineers to clarify scope, pricing, specifications, and other proposal requirements
• Track and provide scheduled updates on proposal progress
• Ensure proposals are completed on time and with accuracy
• Maintain organized information, files and reference material
• Review completed proposals for accuracy, completeness, formatting, and consistency and identify missing or conflicting information before proposal submission
• Support multiple proposals simultaneously while effectively managing changing priorities and deadlines
• Perform other duties as assigned

Qualifications:

• Ability to research and synthesize information from multiple sources
• Excellent interpersonal and communication skills
• Strong attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to manage multiple assignments and deadlines simultaneously, with effective time management
• Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
• Ability to adapt to changing priorities and business needs
• Ability to learn new software, estimating systems, and proposal tools
• Ability to understand and follow written specifications, project requirements, and instructions
• Ability to identify discrepancies, missing information, and potential errors
• Self-motivated, dependable, and willing to learn
• Positive, team-oriented mindset with the ability to adapt to changing priorities and business needs
• Previous experience in proposal development, estimating support, construction, electrical, low-voltage, physical security, or a related field is preferred
• Knowledge of physical security systems, electronic security equipment, electrical equipment, or construction materials is a plus

Physical Requirements:

• Must be able to sit and work at a computer for prolonged periods of time.
• Must be able to read and interpret plans, drawings, specifications, and other project documentation.
• Must be able to distinguish colors as necessary to interpret plans and project documentation

Additional Requirements:

• Must be able to work Monday - Friday 7:00AM - 5:00PM; additional work may be required
• Must possess and maintain a satisfactory background record

What Success Looks Like:

• Proposals are completed accurately and on schedule
• Proposal information is organized and easy for the customer to understand
• Missing information is identified before the proposal reaches final review
• Vendor pricing is obtained promptly and documented accurately
• The Estimator/Solution Engineer can provide the technical direction and rely on the Specialist to efficiently produce the finished proposal
• The Specialist can manage several proposals without losing track of deadlines or details

Anticipated Hiring Range: $25 - $35 per hour with guaranteed hours, including overtime.

Elite Contracting is an Equal Opportunity Employer by both policy and practice. Applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, or the presence of a non-job-related medical condition. It is the intent of Elite Contracting employment and personnel practices to conform to all applicable federal, state, and local laws and regulations regarding nondiscrimination.

This job description is not designed to contain an all inclusive list of duties and responsibilities that are required of the employee. Duties and responsibilities are subject to change and additional duties may be added at any time with or without notice.

Elite Contracting Group ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources. Elite Contracting Group is an Equal Opportunity Employer and maintains a drug-free workplace by both policy and practice. Applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, or the presence of a non-job-related medical condition. Elite Contracting Group’s employment and personnel practices conform to all applicable federal, state and local laws and regulations regarding non-discrimination. While the Company is committed to following this principle in every facet of employment, all employees share in the responsibility to promote and foster a favorable work environment.

*Elite Contracting Group does not offer relocation on any of our positions