Proposal Coordinator – Walnut Creek, CA

Safe and Sound Security; Walnut Creek (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Professional advancement opportunities

Job summary

Safe and Sound Security in Walnut Creek, CA, is seeking a detail-oriented Proposal Coordinator to support the engineering team in developing and managing proposals. This full-time, in-person role focuses on coordinating the proposal development process and delivering accurate business documents.

Ideal candidates bring administrative experience, strong written and verbal communication, and proficiency with Google Workspace; Salesforce is a plus.

Qualifications

• Experience drafting proposals or business documents.
• Proficient in Google Workspace (Sheets, Docs, Gmail, Drive).
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to work independently and prioritize tasks.
• Proven administrative assistant experience.

Responsibilities

• Draft and prepare proposals, presentations, and other business documents with accuracy and attention to detail.
• Coordinate the proposal development process, including gathering information and collaborating with team members.
• Maintain organized records of proposals, contracts, and other important documents.
• Manage email correspondence and respond to inquiries promptly.
• Enter data accurately into company databases and software systems.

Skills

Detail-oriented

Excellent written and verbal comms

Independent work

Proposal drafting

Tools

Google Workspace

Salesforce

Job description

Company Overview

Safe and Sound Security is California’s fastest-growing commercial security integrator. We are a commercial security systems and data cabling contractor serving businesses for over 15 years with cutting-edge security systems and low-voltage contracting solutions. After experiencing over 70% growth last year, we are adding a few core team members to help support the increased workload.

Location: Walnut Creek, CA

Estimated Pay: $55,000 – $65,000

Job Type: Full-time

What We Are Looking For

We are seeking a detail-oriented and proactive Proposal Coordinator to join our team. The primary focus of this role will be providing operational and proposal coordination support to the engineering team to the engineering team in the development and management of proposals.

• Draft and prepare proposals, presentations, and other business documents with accuracy and attention to detail.
• Coordinate the proposal development process, including gathering necessary information and collaborating with team members.
• Maintain organized records of proposals, contracts, and other important documents.
• Manage email correspondence and respond to inquiries in a timely manner.
• Enter data accurately and efficiently into company databases and software systems.

Requirements

• Proficiency in utilizing a range of software tools and platforms to streamline the proposal development process, enhance collaboration with team members, and produce high-quality proposal deliverables.
• Proven experience as an administrative assistant or in a similar role.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace (Sheets, Docs, Gmail, Drive, etc.).
• Strong organizational and time management skills.
• Ability to work independently and prioritize tasks effectively.
• Strong attention to detail and accuracy in all work.
• Experience drafting proposals or business documents preferred.
• Experience with Salesforce preferred, but not required.

Job Details

• Full-time, in-person position based in Walnut Creek, CA.
• Hourly pay with annual compensation ranging from $55,000–$65,000, depending on hours worked and performance.
• Actual compensation may vary based on experience, knowledge, skills, and abilities related to the position.

Why Join Safe and Sound Security?

• Fast-growing company with strong long-term stability
• Exposure to large-scale commercial security projects
• Opportunity to learn directly from experienced engineering and operations teams
• Clear advancement opportunities as the company continues to expand
• Collaborative and supportive team environment

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off (10 vacation days and 12 paid holidays)
• Professional advancement opportunities