Proposal Coordinator

ECORP Consulting, Inc.; San Diego (CA); Hybrid; USD 41,000 - 55,000; Full time

Job summary

ECORP Consulting, Inc. is seeking a Proposal Coordinator to support the preparation of proposals and SOQs in response to RFPs and RFQs.

The role emphasizes managing deadlines, ensuring accuracy, and delivering high-quality results in a hybrid schedule. You will coordinate outlines, timelines, milestones, and go/no-go processes, collaborating with Proposal Managers, department leads, subcontractors, and clients to gather and verify information.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or related field preferred.
• Minimum 2 years of related experience; equivalent combinations of education and experience will be considered.
• Experience in the A/E/C industry is highly desirable.
• Proficient with Microsoft Office Suite, Deltek Vision (CRM) data management, and Constant Contact is highly desired.
• Detail-oriented, reliable, and a proactive self-starter.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Well-organized with excellent multitasking and time management skills.

Responsibilities

• Coordinate preparation of proposals and SOQs, including scopes, resumes, charts, tables, and cover letters.
• Develop and manage the outlines, timelines, milestones, and deliverables for each proposal.
• Support Go/No-Go decision processes and Proposal Management meetings.
• Proofread, edit, and format proposal documents to ensure clarity, accuracy, and consistency.
• Manage and maintain CRM/proposal database information, ensuring data accuracy and generating reports on proposal status, win/loss summaries, and team updates.
• Collaborate with Proposal Managers, department leads, subcontractors, and clients to gather and verify information.
• Provide support to the Director of Marketing and the proposal team as needed.

Skills

Communication skills

Time management

Independent worker

Education

Bachelor's degree in Business Administration/Marketing

Tools

Microsoft Office Suite

Deltek Vision

Constant Contact

Job description

ECORP Consulting, a fast-paced environmental consulting firm, seeks a Proposal Coordinator to support the preparation of proposals and Statements of Qualification (SOQs) in response to Requests for Proposals (RFPs) and Request for Qualifications (RFQs). This position is key to managing deadlines, ensuring accuracy, and delivering high-quality results. This role is eligible for a hybrid schedule. Employees may work remotely up to 2 days a week and must work out of one of ECORP’s 6 office locations on the other 3 days a week.

Key Responsibilities

• Coordinate preparation of proposals and SOQs, including scopes, resumes, charts, tables, and cover letters.
• Develop and manage the outlines, timelines, milestones, and deliverables for each proposal.
• Support Go/No-Go decision processes and Proposal Management meetings.
• Proofread, edit, and format proposal documents to ensure clarity, accuracy, and consistency.
• Manage and maintain CRM/proposal database information, ensuring data accuracy and generating reports on proposal status, win/loss summaries, and team updates.
• Collaborate with Proposal Managers, department leads, subcontractors, and clients to gather and verify information.
• Provide support to the Director of Marketing and the proposal team as needed.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or a related field preferred.
• Minimum 2 years of related experience; equivalent combinations of education and experience will be considered.
• Experience in the A/E/C industry is highly desirable.
• Proficient with Microsoft Office Suite, Deltek Vision (CRM) data management, and Constant Contact is highly desired.
• Detail-oriented, reliable, and a proactive self-starter.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Well-organized with excellent multitasking and time management skills.

Our base full-time rate for the role is $30-$40 per hour. The starting salary is determined by relevant experience, education, and internal equity. Only candidates with a rate listed within the range will be considered.

ECORP Consulting is an Equal Opportunity Employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Level

Mid-Level

Job Type

Full Time

Job Location

Rocklin Chico Redlands San Diego Irvine

Job Position

Proposal Coordinator