Proposal Coordinator - Multiple Cities

Make Choteau Home

Town of Montana (WI)

On-site

USD 60,000 - 85,000

Full time

8 days ago

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Benefits offered by this job

Health insurance

401(k) with employer matching

Dental insurance

Vision insurance

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Life insurance

Paid time off

Relocation assistance

Referral program

Job summary

Dick Anderson Construction is seeking a motivated, organized, and detail-oriented Full-Time Proposal Coordinator to join our team in Montana. The in-office role focuses on coordinating high-quality proposals, qualifications packages, and presentations in response to RFPs/RFQs.

You will work with project managers, estimators, and teams to ensure proposals reflect our capabilities and competitive strengths, while maintaining brand consistency and timely delivery.

Qualifications

Bachelor’s degree in Communications, Business, Construction Management or related field preferred, but not required.
2+ years of proposal coordination experience in construction/architecture/engineering preferred.
Strong writing/editing/proofreading skills required.
Excellent organizational and time-management skills, with ability to meet tight deadlines.

Responsibilities

Coordinate development and delivery of proposals, qualifications, and presentations in response to RFPs/RFQs.
Establish proposal schedules, track inputs from stakeholders, and ensure brand consistency.
Write, edit, and proofread proposal content and supporting materials.
Collaborate with SMEs to translate technical information into compelling client stories.
Format proposals and coordinate printing, binding, and electronic submission.
Create and maintain a proposal database and content library.

Skills

Proposal writing

Editing

Proofreading

Organization

Time management

Collaboration

Attention to detail

Education

Bachelor’s degree in Communications/Business/Construction Management

Tools

Editing tools

Job description

Job Summary:

Dick Anderson Construction is seeking a motivated, organized, and detail-orientedFull-Time Proposal Coordinatorto join our team.This position is based in Montana and will work in-office at one of our Montana locations. The specific office location will be determined based on company needs and the needs of the position.

The Proposal Coordinator is responsible for handling and coordinating the preparation, development, and delivery of high-quality proposals, qualifications packages, and presentations in response to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other business opportunities. This role works closely with project managers, estimators, and project teams to ensure proposals accurately reflect the company’s capabilities, values, and competitive strengths.

Responsibilities

Proposal Support

Support the development of proposals from kickoff through final delivery, ensuring compliance with RFP/RFQ requirements.
Establish proposal schedules, track deliverables, and coordinate input from multiple stakeholders.
Maintain consistency in brand, messaging, and formatting across all proposal materials.

Content Development

Write, edit, and proofread proposal content, resumes, project descriptions, and supporting materials.
Collaborate with subject matter experts (SMEs) to translate technical information into compelling storytelling with a keen understanding of the proposed project and client
Tailor messaging to meet client needs, highlight differentiators, and align with company strategy.

Design & Production

Format proposals, graphics, and presentations using appropriate tools
Coordinate printing, binding, and electronic submission of proposals.

Database & Resources

Create and develop a proposal database.
Maintain and update the proposal content library, project sheets, staff resumes, and boilerplate text.
Ensure past performance data and client references are accurate and up to date.
A successful candidate will be extremely organized and able to organize company-wide data and use expertise to enhance every proposal.
Utilize quality controls within every proposal and conduct quarterly audits to ensure all materials are accurate and up to date.
Utilize and enhance internal organizational processes for the ease and success of the proposal process.

Collaboration & Communication

- Work closely with project team members to achieve the overall goal.
- Participate in proposal kickoff meetings, review sessions, and debriefs.
- Assist with preparation of interview presentations and marketing collateral when needed.
- Professional development is encouraged by Dick Anderson Construction in order to maintain best practices and competitive design and proposal principles.
- This position is a great fit for a candidate who is self-motivated, a natural researcher and creative individual, with a can-do attitude.
- A successful candidate takes great pride in their work and sees themselves as an essential part of the business development process, seeing each proposal as an opportunity to put their best work forward rather than checking an item off of a to-do list.

Qualifications

Bachelor’s degree in Communications, Business, Construction Management, or a related field preferred, but not required.
At least two years of proposal coordination experience, ideally within the construction, architecture, or engineering industries.
Familiarity with construction terminology and project delivery methods preferred.
Strong writing, editing, and proofreading skills.
Proficiency in a variety of editing and drafting tools.
Excellent organizational and time-management skills, with the ability to meet tight deadlines.
Strong interpersonal and collaboration skills in a fast-paced environment.
Exceptional attention to detail and accuracy.
Commitment to producing high-quality work.

Benefits:

Dick Anderson Construction offers competitive pay and an outstanding benefits package, including100% employer-paid health insurance for employees and their families.

Additional benefits include: