Proposal Coordinator

Dick Anderson Construction; Bozeman (MT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with profit sharing

Dental and vision insurance

Health insurance (employee & family)

Health Savings Account (HSA)

Paid time off

Job summary

Dick Anderson Construction in Montana is seeking a motivated, organized Proposal Coordinator to join our team in-office at one of our Montana locations. The role focuses on coordinating responsive, high-quality proposals from kickoff through final delivery.

You will manage schedules, work with SMEs, edit content, format materials, and maintain a living proposal database. A detail-oriented, collaborative communicator will thrive in our fast-paced environment and contribute to winning bids.

Qualifications

• Bachelor’s degree preferred, but not required.
• At least two years of proposal coordination experience in construction, architecture, or engineering.
• Strong writing, editing, and proofreading skills.
• Familiarity with construction terminology and project delivery methods.

Responsibilities

• Support development of proposals from kickoff through final delivery, ensuring compliance with RFP/RFQ requirements.
• Establish proposal schedules, track deliverables, and coordinate input from multiple stakeholders.
• Maintain consistency in brand, messaging, and formatting across all proposal materials.
• Write, edit, and proofread proposal content, resumes, project descriptions, and supporting materials.
• Collaborate with SMEs to translate technical information into compelling storytelling.
• Tailor messaging to meet client needs and align with company strategy.
• Format proposals, graphics, and presentations using appropriate tools.
• Coordinate printing, binding, and electronic submission of proposals.
• Create and develop a proposal database and maintain the content library, staff resumes, and boilerplate text.
• Ensure past performance data and client references are accurate and up to date.
• Organize company-wide data and conduct quarterly audits to keep materials current.
• Enhance internal processes for the proposal workflow.
• Work with project teams to achieve goals and participate in kickoff meetings, reviews, and debriefs.

Skills

Proposal coordination

Writing and editing

Organization

Communication

Attention to detail

Time management

Education

Bachelor’s degree (preferred) in Communications, Business, Construction Management

Two years proposal coordination experience

Tools

Editing tools

Job description

Dick Anderson Construction is seeking a motivated, organized, and detail-oriented Full-Time Proposal Coordinator to join our team. This position is based in Montana and will work in-office at one of our Montana locations. The specific office location will be determined based on company needs and the needs of the position.

Responsibilities

Proposal Support

• Support the development of proposals from kickoff through final delivery, ensuring compliance with RFP/RFQ requirements.
• Establish proposal schedules, track deliverables, and coordinate input from multiple stakeholders.
• Maintain consistency in brand, messaging, and formatting across all proposal materials.

Content Development

• Write, edit, and proofread proposal content, resumes, project descriptions, and supporting materials.
• Collaborate with subject matter experts (SMEs) to translate technical information into compelling storytelling with a keen understanding of the proposed project and client
• Tailor messaging to meet client needs, highlight differentiators, and align with company strategy.

Design & Production

• Format proposals, graphics, and presentations using appropriate tools
• Coordinate printing, binding, and electronic submission of proposals.

Database & Resources

• Create and develop a proposal database.
• Maintain and update the proposal content library, project sheets, staff resumes, and boilerplate text.
• Ensure past performance data and client references are accurate and up to date.
• A successful candidate will be extremely organized and able to organize company-wide data and use expertise to enhance every proposal.
• Utilize quality controls within every proposal and conduct quarterly audits to ensure all materials are accurate and up to date.
• Utilize and enhance internal organizational processes for the ease and success of the proposal process.

Collaboration & Communication

• Work closely with project team members to achieve the overall goal.
• Participate in proposal kickoff meetings, review sessions, and debriefs.
• Assist with preparation of interview presentations and marketing collateral when needed.
• Professional development is encouraged by Dick Anderson Construction in order to maintain best practices and competitive design and proposal principles.
• This position is a great fit for a candidate who is self-motivated, a natural researcher and creative individual, with a can-do attitude.
• A successful candidate takes great pride in their work and sees themselves as an essential part of the business development process, seeing each proposal as an opportunity to put their best work forward rather than checking an item off of a to-do list.

Qualifications

• Bachelor’s degree in Communications, Business, Construction Management, or a related field preferred, but not required.
• At least two years of proposal coordination experience, ideally within the construction, architecture, or engineering industries.
• Familiarity with construction terminology and project delivery methods preferred.
• Strong writing, editing, and proofreading skills.
• Proficiency in a variety of editing and drafting tools.
• Excellent organizational and time-management skills, with the ability to meet tight deadlines.
• Strong interpersonal and collaboration skills in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Commitment to producing high-quality work.

Benefits

Dick Anderson Construction offers competitive pay and an outstanding benefits package, including 100% employer-paid health insurance for employees and their families.

Additional Benefits Include

• 401(k) with profit sharing
• Dental and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Life insurance
• Employee Assistance Program (EAP)
• Paid time off and vacation
• Referral program
• Retirement plan options
• Potential relocation assistance

Compensation Is Based On Experience.

Dick Anderson Construction is proud to be an Equal Opportunity Employer.