Marketing & Proposal Coordinator (Federal)

Richard Group; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

HSA option

15 PTO days

7 holidays

401(k) match

Parental leave

Transit allowance

On-site meals

Gym reimbursement

Sabbatical after 10 years

Mentorship programs

Job summary

Richard Group, a fast-growing general contractor in the Chicago area, is seeking a Federal Proposal Coordinator to join the Marketing/Capture team. This in-office role supports federal proposals from kickoff through submission, working with multiple internal teams to ensure compliant, timely, and polished responses.

You will manage schedules, organize materials, draft content with technical staff, coordinate reviews, and help produce final submission packages while adhering to deadlines and

Qualifications

• 2-5 years of proposal coordination or federal contracting support.
• Experience with federal, construction, or public-sector bids preferred.
• Strong MS Word, Excel, PowerPoint, Adobe Acrobat, Teams, and SharePoint skills.
• Excellent writing, editing, proofreading, and formatting abilities.
• Ability to read and interpret solicitation instructions.
• Strong organizational skills and ability to manage multiple deadlines.
• Detail-oriented and able to translate technical input into clear proposal language.

Responsibilities

• Maintain proposal schedules, calendars, compliance matrices, and trackers.
• Review solicitations, amendments, and proposal instructions.
• Organize kickoff materials and attend internal meetings.
• Track forms, attachments, resumes, project sheets, and certifications.
• Coordinate with Capture, Marketing, Estimating, Operations, Safety, QC, and leadership.
• Draft, edit, proofread, and format proposal content.
• Manage proposal folders and library materials.
• Track questions, RFIs, clarifications, and deadlines.
• Support color team reviews and final compliance checks.
• Prepare final submission files, PDFs, bookmarks, tabs, and upload packages.
• Verify timely submission and maintain post-submission records.

Skills

MS Word

MS Excel

MS PowerPoint

Adobe Acrobat

Teams

SharePoint

Editing

Deadline management

Reading solicitations

Tools

SAM.gov

PIEE

SF1442s

SF330s

IDIQs

MATOCs

Task orders

Job description

Position: Proposal Coordinator (Federal)

Department: Marketing/Capture

Reports to: Director of Business Development (Federal)

Location: 566 W. Lake Street, Chicago, IL (in office 4 days a week)

Employment Type: Full-time benefits eligible

Join Richard, Purpose Builders: Where Your Impact Matters

At Richard, we're not just another construction company - we're the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We're seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

Why Choose Richard?

• Culture-First Approach: People and innovation over bottom line
• Purpose-Driven Projects: Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers
• Rapid Growth: Be part of a company doubling in size while maintaining quality
• Collaborative, Caring Culture: Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth
• Direct Impact: Your ideas shape our projects and company direction

Innovation Freedom:

Be at the forefront of construction technology and sustainable practices. At Richard, you're not just a number - you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation. Break free from corporate constraints. Join Richard, Purpose Builders, and be the architect of your career while shaping the future of construction. Here, your voice is heard, your ideas matter, and your impact is visible.

Job Summary

The Federal Proposal Coordinator supports the planning, development, organization, production, and submission of federal proposals for Richard Group. This role works closely with Business Development, Capture, Marketing, Estimating, Operations, Safety, Quality Control, design partners, JV/Mentor-Protege partners, and subcontractors to ensure each proposal is compliant, complete, professionally produced, and submitted on time. The Federal Proposal Coordinator is responsible for helping manage the proposal process from solicitation review through final submission. This includes maintaining proposal schedules, organizing documents, developing compliance tools, collecting required materials, supporting technical narrative development, coordinating reviews, and ensuring all required forms, attachments, certifications, and proposal volumes are assembled correctly. This position is highly deadline-driven and requires strong organizational skills, attention to detail, federal procurement awareness, and the ability to manage multiple pursuits at once.

Responsibilities

• Maintain proposal schedules, calendars, compliance matrices, and action trackers.
• Review solicitations, amendments, and proposal instructions.
• Organize proposal kickoff materials and attend internal kickoff/pre-bid meetings.
• Track required forms, attachments, resumes, project sheets, and certifications.
• Coordinate with Capture, Marketing, Estimating, Operations, Safety, QC, and executive leadership.
• Draft, edit, proofread, and format proposal content.
• Maintain proposal folders and proposal library materials.
• Track questions, RFIs, clarifications, amendments, and deadlines.
• Support color team reviews and final compliance checks.
• Prepare final submission files, PDFs, bookmarks, tabs, labels, and upload packages.
• Verify that proposals are submitted before the deadline.
• Maintain lessons learned and post-submission records.

Skills & Qualifications

• 2-5 years of proposal coordination, marketing coordination, bid coordination, or federal contracting support experience.
• Experience supporting federal proposals, construction proposals, design-build proposals, or public-sector bids preferred.
• Strong Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Teams, and SharePoint skills.
• Strong writing, editing, proofreading, and formatting skills.
• Ability to read and interpret solicitation instructions.
• Strong organizational skills and ability to manage multiple deadlines.
• High attention to detail.
• Ability to work with technical staff and translate input into clear proposal language.

Preferred Qualifications

• Experience with VA, USACE, DoD, GSA, DHS, or other federal construction agencies.
• Familiarity with FAR, DFARS, VAAR, SF1442s, SF330s, IDIQs, MATOCs, and task order proposals.
• Experience with SAM.gov, PIEE, or other procurement platforms.
• Experience supporting small business participation plans or subcontracting plans.

At Richard, we believe in showing the same gratitude and care to our team members that we do in our projects. This position comes with a competitive salary to match your level of experience and includes competitive benefits such as:

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) option
• 15 days of paid time off (PTO)
• 7 paid holidays
• All employees are immediately eligible for our bonus program where employees at all levels are engaged in the financial and operational performance of the business, enabling them to understand how their contributions directly impact the company's bottom line
• Company 401(k) matching contributions
• Parental leave policy
• We fully cover transportation costs, including parking and train fares, for employees
• Affordable and freshly made breakfast and lunch provided through our on-site meal program (Chicago home office employees only)
• Gym membership reimbursement program (Chicago home office employees only)
• Fully paid two-month sabbatical leave for employees who reach their 10-year anniversary with the company
• All employees immediately have access to mentorship, regular skills-based training, and leadership development programs

Pay Range

$70,000.00-$95,000.00

The base salary range for this position as of posting is Richard's good faith estimate of the possible compensation for this role. The range for this role takes into account the factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

Richard is an equal opportunity employer. All applicants and employees will receive equal employment opportunities without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Accessibility

If you need an accommodation as part of the employment process please contact Natasha in our Talent Team at:

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.