Marketing Design & Proposal Coordinator (Private/Public)

Richard Group; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Health Savings Account

Paid time off

Paid holidays

Bonus program

401(k) matching

Transportation costs covered

On-site meals

Gym membership reimbursement

Sabbatical leave

Mentorship opportunities

Job summary

Richard Group is looking for a Proposal Coordinator in their Chicago office to support the planning and submission of proposals. This full-time role involves maintaining proposal schedules, reviewing submissions, and coordinating with various teams to ensure compliance.

The ideal candidate has 2-5 years of experience in proposal coordination, knowledge of public and private sector bids, and strong organizational skills. Competitive salary and benefits are offered.

Qualifications

• 2-5 years of proposal coordination or support experience.
• Experience with construction or public/private sector bids.
• Strong organizational and multitasking skills.

Responsibilities

• Maintain proposal schedules, compliance matrices, and trackers.
• Organize proposal kickoff materials and attend meetings.
• Draft, edit, proofread, and format proposal content.

Skills

Proposal coordination

Marketing coordination

Bid coordination

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Microsoft Teams

SharePoint

Writing skills

Job description

Position: Proposal Coordinator (Private/Public)

Department: Marketing/Capture

Reports to: VP of Business Development

Location: 566 W. Lake Street, Chicago, IL (in office 4 days a week)

Employment Type: Full-time benefits eligible

Join Richard, Purpose Builders: Where Your Impact Matters

At Richard, we're not just another construction company - we're the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We're seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

Why Choose Richard?

Culture-First Approach:

People and innovation over bottom line

Purpose-Driven Projects:

Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers

Rapid Growth:

Be part of a company doubling in size while maintaining quality

Collaborative, Caring Culture:

Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth

Direct Impact:

Your ideas shape our projects and company direction

Innovation Freedom:

Be at the forefront of construction technology and sustainable practices. At Richard, you're not just a number - you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation. Break free from corporate constraints. Join Richard, Purpose Builders, and be the architect of your career while shaping the future of construction. Here, your voice is heard, your ideas matter, and your impact is visible.

Job Summary

The Private/ Public Sector Coordinator supports the planning, development, organization, production, and submission of proposals for Richard Group. This role works closely with Business Development, Marketing, Estimating, Operations, Safety, Quality Control, design partners, JV/Mentor-Protege partners, and subcontractors to ensure each proposal is compliant, complete, professionally produced, and submitted on time.

The Private/Public Sector Coordinator is responsible for helping manage the proposal process from solicitation review through final submission. This includes maintaining proposal schedules, organizing documents, developing compliance tools, collecting required materials, supporting technical narrative development, coordinating reviews, and ensuring all required forms, attachments, certifications, and proposal volumes are assembled correctly.T

his position is highly deadline-driven and requires strong organizational skills, attention to detail, and the ability to manage multiple pursuits at once.

Responsibilities

• Maintain proposal schedules, calendars, compliance matrices, and action trackers.
• Review solicitations, amendments, and proposal instructions.
• Organize proposal kickoff materials and attend internal kickoff/pre-bid meetings.
• Track required forms, attachments, resumes, project sheets, and certifications.
• Coordinate with Capture, Marketing, Estimating, Operations, Safety, QC, and executive leadership.
• Draft, edit, proofread, and format proposal content.
• Maintain proposal folders and proposal library materials.
• Track questions, RFIs, clarifications, amendments, and deadlines.
• Support color team reviews and final compliance checks.
• Prepare final submission files, PDFs, bookmarks, tabs, labels, and upload packages.
• Verify that proposals are submitted before the deadline.
• Maintain lessons learned and post-submission records.

Skills & Qualifications

• 2-5 years of proposal coordination, marketing coordination, bid coordination, or support experience.
• Experience supporting construction proposals, design-build proposals, or public / private sector bids.
• Strong Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Teams, and SharePoint skills.
• Strong writing, editing, proofreading, and formatting skills.
• Ability to read and interpret solicitation instructions.
• Strong organizational skills and ability to manage multiple deadlines.
• High attention to detail.
• Ability to collaborate with technical staff and translate input into clear proposal language.

Preferred Qualifications

• Experience supporting small business participation plans or subcontracting plans.

At Richard, we believe in showing the same gratitude and care to our team members that we do in our projects. This position comes with a competitive salary to match your level of experience and includes competitive benefits such as:

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) option
• 15 days of paid time off (PTO)
• 7 paid holidays
• All employees are immediately eligible for our bonus program where employees at all levels are engaged in the financial and operational performance of the business, enabling them to understand how their contributions directly impact the company's bottom line
• Company 401(k) matching contributions
• Parental leave policy
• We fully cover transportation costs, including parking and train fares, for employees
• Affordable and freshly made breakfast and lunch provided through our on-site meal program (Chicago home office employees only)
• Gym membership reimbursement program (Chicago home office employees only)
• Fully paid two-month sabbatical leave for employees who reach their 10-year anniversary with the company
• All employees immediately have access to mentorship, regular skills-based training, and leadership development programs

Pay Range

$70,000.00-$95,000.00

The base salary range for this position as of posting is Richard's good faith estimate of the possible compensation for this role. The range for this role takes into account the factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Richard is an equal opportunity employer. All applicants and employees will receive equal employment opportunities without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Accessibility: If you need an accommodation as part of the employment process please contact Natasha in our Talent Team at Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, click HERE.

If you want to view the Pay Transparency Policy Statement, please click the link: English.