Bid Coordinator - Federal

Richard Group; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Health Savings Account (HSA) option

Paid time off (PTO) 15 days

7 paid holidays

401(k) matching

Parental leave policy

Transportation costs covered

Job summary

Richard Group in Chicago is seeking a Federal Bid Coordinator to support federal estimating, bidding, and subcontractor outreach. This role maintains bid calendars, tracks opportunities from presolicitation through bid submission, organizes bid documents, and coordinates updates with the estimating team and subcontractors.

This position emphasizes small-business participation and compliance, with duties including outreach, documentation, and bid package assembly.

Qualifications

• 2-5 years of bid coordination, estimating coordination, subcontractor outreach, procurement, construction administration, or federal contracting support experience.
• Experience with construction bidding processes.
• Strong organizational and communication skills.
• Ability to manage multiple bid deadlines at once.
• Familiarity with subcontractor outreach, quote collection, and bid document control.
• Proficiency with Microsoft Office, Adobe Acrobat, Teams, SharePoint, and bid management platforms.
• Strong attention to detail and follow-through.
• Ability to communicate professionally with subcontractors, vendors, partners, and contracting representatives.

Responsibilities

• Maintain the bid and estimating calendar.
• Track federal opportunities from presolicitation through bid submission.
• Retrieve, organize, and distribute solicitation documents.
• Track site visits, pre-bid meetings, bid openings, amendments, and addenda.
• Submit RFIs/questions to contracting officers or clients.
• Notify internal teams and subcontractors of changes, addenda, and bid date extensions.
• Post projects to BuildingConnected or other bid platforms.
• Manage and update bidder lists and subcontractor databases.
• Perform subcontractor outreach by trade, geography, and certification category.
• Identify and document small business subcontractor participation.
• Request and organize subcontractor capability statements.
• Collect, organize, and save subcontractor quotes.
• Support bid bond and bonding capability letter requests.
• Assemble bid packages and support final bid submissions.
• Attend internal kickoff, pre-bid, and bid review meetings.
• Coordinate with JV/Mentor-Protege partners when required.
• Maintain outreach logs, quote logs, bid tabs, and compliance documentation.
• Support OSHA 300/300A log submission or other administrative reporting as assigned.

Skills

Bid coordination

Estimating coordination

Subcontractor outreach

Construction administration

Federal contracting support

Microsoft Office

Adobe Acrobat

Teams

SharePoint

Bid management platforms

Tools

BuildingConnected

SAM.gov

SBA VetCert

PIEE

Salesforce

eSRS/SAM.gov

Job description

Position: Bid Coordinator (Federal)

Department: Marketing/Capture

Reports to: Director of Business Development (Federal)

Location: 566 W. Lake Street, Chicago, IL (in office 4 days a week)

Employment Type: Full-time benefits eligible

Join Richard, Purpose Builders: Where Your Impact Matters

At Richard, we’re not just another construction company - we’re the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We’re seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

Why Choose Richard?

Culture-First Approach: People and innovation over bottom line

Purpose-Driven Projects: Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers

Rapid Growth: Be part of a company doubling in size while maintaining quality

Collaborative, Caring Culture: Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth

Direct Impact: Your ideas shape our projects and company direction

Innovation Freedom: Be at the forefront of construction technology and sustainable practices

At Richard, you're not just a number - you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation.

Break free from corporate constraints. Join Richard, Purpose Builders, and be the architect of your career while shaping the future of construction. Here, your voice is heard, your ideas matter, and your impact is visible.

Job Summary

The Federal Bid Coordinator / Subcontractor Outreach Coordinator supports Richard Group’s federal estimating, bidding, and subcontractor outreach process. This position is responsible for maintaining bid calendars, tracking federal opportunities from presolicitation through bid submission, organizing bid documents, distributing updates to the estimating team and subcontractors, managing bidder lists, coordinating site visits, submitting RFIs, collecting quotes, supporting bid package assembly, and helping ensure subcontractor outreach is documented and compliant.

This role also supports Richard Group’s small business participation and subcontracting efforts by identifying qualified subcontractors, maintaining subcontractor databases, tracking certifications, distributing bid opportunities, documenting outreach, and helping maximize participation by small business, disadvantaged business, veteran-owned, service-disabled veteran-owned, HUBZone, and women-owned firms. Richard Group’s internal bid coordinator duties already include managing the estimating calendar, tracking site visits, posting projects, submitting RFIs, assembling bid packages, submitting bids, maintaining bidder lists, responding to subcontractor inquiries, coordinating with JV/Mentor-Protege partners, and performing subcontractor outreach.

Responsibilities

• Maintain the bid and estimating calendar.
• Track federal opportunities from presolicitation through bid submission.
• Retrieve, organize, and distribute solicitation documents.
• Track site visits, pre-bid meetings, bid openings, amendments, and addenda.
• Submit RFIs/questions to contracting officers or clients.
• Notify internal teams and subcontractors of changes, addenda, and bid date extensions.
• Post projects to BuildingConnected or other bid platforms.
• Manage and update bidder lists and subcontractor databases.
• Perform subcontractor outreach by trade, geography, and certification category.
• Identify and document small business subcontractor participation.
• Request and organize subcontractor capability statements.
• Collect, organize, and save subcontractor quotes.
• Support bid bond and bonding capability letter requests.
• Assemble bid packages and support final bid submissions.
• Attend internal kickoff, pre-bid, and bid review meetings.
• Coordinate with JV/Mentor-Protege partners when required.
• Maintain outreach logs, quote logs, bid tabs, and compliance documentation.
• Support OSHA 300/300A log submission or other administrative reporting as assigned.

Skills & Qualifications

• 2-5 years of bid coordination, estimating coordination, subcontractor outreach, procurement, construction administration, or federal contracting support experience.
• Experience with construction bidding processes.
• Strong organizational and communication skills.
• Ability to manage multiple bid deadlines at once.
• Familiarity with subcontractor outreach, quote collection, and bid document control.
• Proficiency with Microsoft Office, Adobe Acrobat, Teams, SharePoint, and bid management platforms.
• Strong attention to detail and follow-through.
• Ability to communicate professionally with subcontractors, vendors, partners, and contracting representatives.

Preferred Qualifications

• Experience with federal construction bidding.
• Familiarity with VA, USACE, DoD, GSA, DHS, or other public-sector solicitations.
• Experience using BuildingConnected, SAM.gov, SBA DSBS, SBA VetCert, PIEE, Salesforce, or similar systems.
• Understanding of small business subcontracting goals and good‑faith outreach requirements.
• Familiarity with FAR 52.219-9, small business participation plans, subcontracting plans, and eSRS/SAM.gov reporting.
• Experience coordinating with JV or Mentor-Protege partners.
• Knowledge of construction scopes, trade packages, and subcontractor qualification requirements.

At Richard, we believe in showing the same gratitude and care to our team members that we do in our projects. This position comes with a competitive salary to match your level of experience and includes competitive benefits such as:

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) option
• 15 days of paid time off (PTO)
• 7 paid holidays
• All employees are immediately eligible for our bonus program where employees at all levels are engaged in the financial and operational performance of the business, enabling them to understand how their contributions directly impact the company's bottom line
• Company 401(k) matching contributions
• Parental leave policy
• We fully cover transportation costs, including parking and train fares, for employees
• Affordable and freshly made breakfast and lunch provided through our on-site meal program (Chicago home office employees only)
• Gym membership reimbursement program (Chicago home office employees only)
• Fully paid two-month sabbatical leave for employees who reach their 10-year anniversary with the company
• All employees immediately have access to mentorship, regular skills-based training, and leadership development programs

Pay Range

$70,000.00-$95,000.00

The base salary range for this position as of posting is Richard’s good faith estimate of the possible compensation for this role. The range for this role takes into account the factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

Richard is an equal opportunity employer. All applicants and employees will receive equal employment opportunities without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Accessibility: If you need an accommodation as part of the employment process please contact Natasha in our Talent Team at Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, HERE

If you want to view the Pay Transparency Policy Statement, please click the link: English