Proposal Coordinator

Wilson Language Training Corp.; United States; Remote; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life & Disability Insurance

401k with employer match

Paid Time Off

Paid holidays

Tuition reimbursement

O’Connor days

Job summary

Wilson Language Training is seeking a Proposal Coordinator to support timely development and delivery of high-quality responses to RFPs, state adoptions, and related initiatives. You will collaborate across teams, edit proposals, and maintain content accuracy under tight deadlines.

The role emphasizes attention to detail, content management in the Content Library, and alignment with state standards. A Bachelor's degree and 3–5 years’ RFP experience are preferred.

Qualifications

• Bachelor’s Degree or equivalent work experience.
• 3–5 years’ experience with government RFPs and proposals (K-12 preferred).
• Advanced skills with Microsoft Office Suite including SharePoint Online.
• Strong writing and editing capabilities.
• Strong oral and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong analytical skills and ability to work in deadline-driven environments.
• Understanding of best practices in literacy instruction and teacher training/professional learning practices.
• Ability to work independently and in a team.
• Ability to handle confidential information with discretion.

Responsibilities

• Identifies, tracks and prioritizes submission opportunities across procurement systems.
• Supports Content Library management and develops proposal content with SMEs and Proposal Director.
• Provides administrative support on proposals (drafting, editing, formatting, forms, portals).
• Maintains databases of past submissions and reference materials.
• Assists with alignment matrices mapping curricula/assessments to state standards.
• Tracks award/no-award outcomes and supports post-submission debriefs.
• Keeps current on program and professional learning developments and revisions.
• Upholds Wilson values and confidentiality in all tasks.

Skills

MS Office Suite

SharePoint Online

Adobe Acrobat

Proposal management software

Learn new technologies

Writing & editing

Communication skills

Organization

Analytical skills

Deadline-driven

Education

Bachelor’s Degree or equivalent

Tools

Loopio

Qvidian

Job description

Department

Sales Administration

Here at Wilson Language Training, we are committed to working together for our mission to achieve literacy for all. We believe literacy is a fundamental right and should be attainable for all people. We strive to reflect this belief in our work.

The success of our team members is no less paramount. We’re dedicated to ensuring that every Wilson employee experiences truly satisfying professional development while feeling inspired to bring their authentic selves to work.

Wilson Language training is growing and is looking to hire a Proposal Coordinator.

Job Summary

This position is responsible for supporting the timely development and delivery of high-quality responses for Wilson Language Training’s (WLT) curricula, assessments, and professional learning to district and state-level Requests for Proposals, State Instructional Materials Adoptions, reviews, and similar initiatives. It requires strong collaboration and teamwork skills in coordinating and communicating across various teams in a quick-moving, deadline-driven environment. Attention to detail to ensure proposals/submissions are of high quality, accurate, and responsive to requirements is critical.

Essential Job Functions

• Identifies, tracks and prioritizes upcoming submission opportunities aligning with WLT’s products and services using various procurement systems.


• Supports management of Content Library and develops new proposal content in collaboration with subject matter experts and Proposal Director.


• Provides administrative support on Proposals (draft, edit, and format proposal sections, complete forms and manage online submission portals, create program review sites, compliance checks, proofreading, etc.)


• Maintains databases of past submissions and reference materials.


• Assists with alignment matrices mapping WLT curricula/assessments to state academic standards.


• Tracks award/no-award outcomes and supports debrief or lessons-learned documentation to inform future submissions.


• Stays current on all WLT program and professional learning developments, updates, and revisions.


• Understands and displays WLT’s values.


• Other duties as assigned.

Minimum Requirements

Skills

• Advanced skills with the Microsoft Office Suite of products, including SharePoint online


• Advanced skill with Adobe Acrobat, and other office technology.


• Experience using proposal management software and tools (e.g. Loopio, Qvidian) Responsive) to manage content and create proposals.


• Ability to quickly learn new technologies.


• Strong writing and editing capabilities.


• Strong oral and written communication skills.


• Excellent organizational skills and attention to detail.


• Strong analytical skills.


• Proven ability to work in a deadline-driven, high-pressure RFP environment.


• Understanding of best practices in literacy instruction and teacher training/professional learning practices.


• Ability to work independently and as part of a team.


• Ability to interact effectively and professionally with individuals at all levels.


• Ability to work with highly confidential and sensitive documents and information and maintain confidentiality to protect the company.

Education or Certification

• Bachelor’s Degree or equivalent work experience

Experience

• 3-5 years’ experience with government RFPs and proposals. (K-12 Education experience preferred)

Wilson has identified the anticipated pay range for this role based on the many factors that we consider in defining compensation levels for our roles, including market data, and internal equity considerations. Actual pay, and allocation between base and any target discretionary bonus, will vary based on geographic location, education, work experience, skills, market data, and internal equity considerations. Wilson offers competitive benefits, including:

• Medical, dental, vision, and Life & Disability Insurance


• 401k plan with partial employer match


• Paid Time Off


• Paid holidays


• Tuition reimbursement


• “O’Connor days,” which refers to a company-wide office closure between Christmas and New Year’s Eve, as well as other perks.

Anticipated Salary Range: $75,000 to $90,000

Wilson Language Training is an Equal Opportunity, Drug-Free Employer Committed to Diversity in the Workplace.