Proposal Coordinator

DigitalCM LLC; Tampa (FL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator to join their team in Tampa, Florida. In this dynamic role, you'll be responsible for formatting and organizing proposals, managing deadlines, and supporting internal review processes. The ideal candidate will have a keen eye for detail, excellent time management skills, and the ability to work under tight timelines. This position offers a unique opportunity to contribute to impactful projects while collaborating with a talented team. If you thrive in a fast-paced environment and have a passion for quality, this role is perfect for you.

Qualifications

• 2+ years of experience in proposal support or coordination role.
• Strong organizational and time management skills required.
• Ability to adapt communication style for different audiences.

Responsibilities

• Format proposals to align with branding guidelines and specifications.
• Manage proposal calendars and ensure timely submissions.
• Maintain an organized database of past proposals.

Skills

Proposal Support

Time Management

Microsoft Word

Microsoft PowerPoint

Adobe Acrobat

Organizational Skills

Detail Orientation

Communication Skills

Education

Bachelor's Degree in English

Bachelor's Degree in Technical Writing

Bachelor's Degree in Computer Science

Tools

SAM.gov

GovTribe

Bid Prime

AI-assisted Writing Tools

Job description

Job Description

DigitalCM is seeking a Proposal Coordinator (On-site Tampa, FL)

Job Summary

• All work for this position will be performed onsite at our Tampa, Florida location.
• Format and lay out proposals to align with internal branding guidelines and client specifications.
• Assemble necessary documents and manage version control across drafts.
• Coordinate proposal calendars, deadlines, and team input to ensure timely submissions.
• Support approvals and internal review processes.
• Create and edit light content from templates.
• Maintain an organized database of past proposals and reusable content.
• Track active and upcoming proposals in a central management system.

Job Qualifications

• 2+ years of experience in a proposal support, administrative, or coordination role.
• Ability to establish and follow schedules and balance competing demands for limited resources.
• Comfortable iterating quickly on tight timelines.
• Proficiency in Microsoft Word, PowerPoint, and Adobe Acrobat.
• Strong organizational and time management skills.
• Ability to adapt communication style and messaging to different audiences.
• Excellent attention to detail and ability to follow formatting standards.
• Comfortable working under deadlines and juggling multiple tasks simultaneously.
• Detail-oriented with a passion for accuracy and quality.
• Must be eligible to obtain a Security Clearance (U.S. Citizenship Required).

Preferred Skills

• Bachelor's degree in English, Technical Writing, Computer Science, or related field.
• Familiarity with SAM.gov, GovTribe, Bid Prime, or similar platforms.
• Experience with AI-assisted writing tools (e.g., ChatGPT) for rapid content generation.
• Familiarity with RFP/RFQ processes in government, construction, and engineering.

DigitalCM is an Equal Opportunity employer providing expedited technical and training solutions to a diversified customer base. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law.

DigitalCM values the service veterans and their family members have given to our country and supports the hiring of veterans, returning service members, and military spouses.