Marketing Coordinator – Proposal Operations

Jobtailor

Kentucky

On-site

USD 40,000 - 56,000

Full time

14 days+

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Job summary

Jobtailor in Kentucky is seeking a detail‑driven Proposal Coordinator to support new business opportunities from concept through delivery. You will work with the team to create, review, and deliver proposals to partners, and manage content customization and document formatting with accuracy.

The ideal candidate holds a bachelor’s degree in Marketing or a related field, about one year of experience in marketing or writing, proficiency in Microsoft Office and the Adobe Creative Suite, and

Qualifications

Bachelor’s degree in Marketing, English, Journalism, Communications, Business Administration, or related field.
Approximately 1 year of experience in marketing, sales, or writing (internships included).
May require some local and interstate travel; overtime may be required.
Proficiency in Microsoft Office and Adobe Creative Suite.

Responsibilities

Coordinate and execute tasks for proposals from new business opportunities.
Create, review, and deliver proposals to firm partners.
Review and customize content from the proposal library.
Format documents and customize graphics.
Proofread proposals and communicate with teams.
Train Administrative Team on proposal best practices.
Assist Pursuit Strategists with formatting, research, and writing.
Coordinate internal/external research, including audience identification and tracking.
Maintain internal database, share best practices, assist with data analytics, and support reports.
Create and publish a weekly report to senior leaders.
Plan and manage logistics for internal team meetings.

Skills

Proposal Development

Content Customization

Data Analytics

Microsoft Office Proficiency

Adobe Creative Suite Experience

Education

Bachelor’s degree in Marketing/related field

Tools

Microsoft Office Suite

Adobe Creative Suite

Job description

Coordinate and execute tasks for projects resulting in successful completion of new business proposals
Work with the team to create, review, and deliver proposals to internal firm partners
Review, select, and customize content from the proposal library
Format documents and select/customize graphics
Proofread proposals and communicate with internal colleagues and other teams
Train the firm Administrative Team on proposal best practices
Assist Pursuit Strategists with large proposals through formatting, researching, and writing
Coordinate internal and external research programs and projects, including audience identification, communications, and tracking
Maintain the internal database, communicate best practices, assist with data analytics, and support annual reports
Create and publish a weekly report to senior leaders
Plan and manage logistics for internal team meetings

Requirements

Bachelor’s Degree in Marketing, English, Journalism, Communications, Business Administration, or another related subject area
Approximately 1 year of experience in marketing, sales, or writing, including internships, volunteer positions, and other work
May require some local and interstate travel
May require occasional overtime work
Proficiency in Microsoft Office suite
Experience with Adobe Creative suite
Must be legally authorized to work in the United States without sponsorship, except qualified bilingual candidates in Japanese and English or Chinese and English

Core Competencies

Demonstrates strong capabilities in proposal development, including content customization, document formatting, and proofreading. Proficient in data analytics and communication, with experience in coordinating projects and training teams on best practices.

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