Proposal Coordinator

CEDARVILLE Engineering Group, LLC (CEG); Pottstown (Montgomery County); On-site; USD 45,000 - 60,000; Full time

Job summary

CEDARVILLE Engineering Group, LLC is seeking a Proposal Coordinator to manage and produce high-quality proposals for federal, state, and local agencies. The ideal candidate will possess strong organizational and writing skills and have a familiarity with federal procurement processes. This role offers a competitive salary and the chance to work in a high-performance culture focused on growth and innovation.

Benefits

Competitive salary and benefits

Opportunities for advancement

Supportive culture that embraces technology and innovation

Qualifications

• 1–3 years of experience in a proposal coordination or marketing support role, preferably in AEC.
• Working knowledge of federal procurement formats (RFPs, RFIs, SF-330s).
• Strong time management skills and ability to work collaboratively.

Responsibilities

• Coordinate and produce proposals, ensuring compliance with solicitation requirements.
• Write, edit, and proofread proposal narratives and resumes.
• Maintain proposal schedules and track pursuits using CRM tools.

Skills

Organizational Skills

Writing Skills

Attention to Detail

Communication Abilities

Education

Bachelor’s degree in Marketing, Public Relations, English, Communications, or related field

Tools

CRM Platforms

Microsoft Office Suite

Adobe Creative Suite

Job description

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CEDARVILLE Engineering Group, LLC (CEG) provided pay range

This range is provided by CEDARVILLE Engineering Group, LLC (CEG). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/hr - $60,000.00/hr

Join a High-Performance Team That’s Redefining Excellence

Cedarville Engineering Group, LLC (CEG) is a civil engineering and environmental design-build firm dedicated to improving quality of life through smart, sustainable infrastructure. Our work combines technical excellence with real-world impact — delivering innovative solutions that serve communities, protect natural resources, and stand the test of time.

CEG is focused on building a culture where top performers thrive. We believe that success comes from a clear set of core values that guide everything we do:

Responsive – We move quickly, communicate clearly, and stay one step ahead. Our team members are proactive and reliable, always ready to take action.

Driven – We set ambitious goals and pursue them with intensity. Motivation, ownership, and results are in our DNA.

Problem-Solvers – We don’t just identify challenges — we take pride in solving them. We value resourcefulness and creative thinking.

Growth-Oriented – We seek out feedback, learn constantly, and push ourselves to get better every day. If you're hungry to grow, you’ll fit right in.

No Assholes – We have zero tolerance for ego, entitlement, or toxicity. We work hard, treat people with respect, and leave drama at the door.

Summary/objective

The Proposal Coordinator will support the development of compelling, compliant, and high-quality proposals for federal, state, and local agencies. This role requires strong organizational and writing skills, attention to detail, and familiarity with federal procurement processes, including RFIs, RFPs, and SF-330s. The ideal candidate is comfortable using CRM tools to manage pursuit data and embraces the appropriate use of AI tools to improve the efficiency and compliance of proposal production.

Key Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Coordinate and produce proposals, qualifications packages, and responses to RFIs and RFPs, including SF-330s, in collaboration with technical teams and leadership.
• Ensure all proposal content is compliant with solicitation requirements and brand standards.
• Use CRM (e.g., Deltek, HubSpot, or similar) to track pursuits, maintain marketing collateral, and generate reports.
• Leverage AI tools responsibly to enhance content development, streamline formatting, and support compliance verification.
• Maintain proposal schedules, checklists, and deadlines with a high level of accuracy and accountability.
• Write, edit, and proofread proposal narratives and resumes with clarity and consistency.
• Coordinate with teaming partners and subcontractors for proposal input when necessary.
• Contribute to the development and maintenance of standard content, templates, and libraries.
  
  
  

Supervisory Responsibilities

N/A

Work environment

• Works in an office environment.
• Office working conditions will occur in a well-lit, climate-controlled environment with minimal safety/health hazard potential. The noise level is usually quiet. While performing in-office responsibilities of the job, the employee may be required to spend long hours sitting and using office equipment and computers.
  
  
  

Physical demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  
  

Is this job considered safety sensitive?

No

Qualifications

Travel required

• Bachelor’s degree or higher in Marketing, Public Relations, English, Communications, or a related field.
• 1–3 years of experience in a proposal coordination or marketing support role, preferably in the AEC industry.
• Working knowledge of federal procurement formats and processes (RFPs, RFIs, SF-330s, etc.).
• Experience using CRM platforms to manage contacts, pursuits, and content libraries.
• Proficient in Microsoft Office Suite and Adobe Creative Suite; familiarity with AI-assisted writing or formatting tools is a plus.
• Strong attention to detail, organization, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work collaboratively in a fast-paced, deadline-driven environment.
  
  
  

Preferred Qualifications

• Experience with design-build or environmental consulting proposals.
• Familiarity with proposal compliance tools and automated formatting/checking software.
• Demonstrated interest in continuous learning and innovation in marketing and business development.
  
  
  

Why Join Us?

• Be part of a high-performance team that values growth, responsiveness, and collaboration.
• Work on meaningful projects that improve infrastructure and quality of life.
• Enjoy a supportive culture that embraces smart use of technology and innovation.
• Competitive salary ($45,000 - $60,000) benefits, and opportunities for advancement.
  
  
  

EEO statement

CEG is an Equal Opportunity Employer (E.O.E.). All qualified applicants will receive consideration for employment without unlawful regard to age, race, color, religion, sex, national origin, disability, genetic information, sexual orientation, protected veteran status, or other protected status under federal, state or local law. Neither the job postings or descriptions here, nor any submission of your resume, should be construed as an offer or guarantee of employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Civil Engineering

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