Proposal Coordinator

Archinect; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

SIMPLE IRA

Health, dental, and vision insurance

Paid vacation and sick time

Work from home flexibility

Job summary

Trahan Architects in New York City is seeking a full-time Proposal Coordinator to join our award-winning team. You will collaborate with firm leadership and project managers to drive new business and craft tailored responses to opportunities.

Responsibilities include developing written and graphic materials for qualifications, proposals, presentations, and publications; managing a marketing asset library; and meeting multiple deadlines with meticulous attention to detail.

Qualifications

• 2-4 years of hands-on marketing experience in the AEC industry.
• Significant graphic design and writing ability.
• Self-motivated, collaborative, meticulous, and able to manage multiple deadlines.

Responsibilities

• RFP/Q Responses & BD Coordination: support proposal development, assemble teams, prepare submission documents, track contacts and outreach.
• Marketing Asset Library: manage photography, graphics, project data, resumes, and narratives for consistent use.
• Meet all task deadlines while delivering high-quality results.

Skills

Marketing coordination

Graphic design

Written communication

Adobe InDesign

Deadline management

Education

BA degree (architectural training)

Tools

Adobe InDesign

Job description

Proposal Coordinator

We are looking for a professional, full-time Proposal Coordinator to join our team in our New York City office. The position offers the opportunity to engage in challenging work within an award-winning, collaborative practice in search of design excellence.

The Proposal Coordinator will work in close collaboration with firm leadership and project managers to help drive firmwide new business acquisition strategies and craft tailored responses to new project opportunities.

Responsibilities will include developing written and graphic material for qualifications packages, proposals, presentations and print publications to advance the work of Trahan Architects. The Proposal Coordinator will also manage a well-organized and accessible library of marketing materials, project photography, and contact databases.

Trahan Architects is a global architecture firm with offices in New Orleans and New York founded on the belief that the mindful design of everyday spaces can elevate the human experience. With our roots in New Orleans and our global perspective in New York, our approach has been ranked the number one design firm by Architect Magazine, the official publication of the American Institute of Architects (AIA). Trahan’s globally recognized projects demonstrate a high level of technological sophistication coupled with a quiet sense of beauty. Notable projects include the renovation of the Caesars Superdome, The Performance Pavilion at Luther George Park, The U.S. Pavilion for the Osaka 2025 Expo, The Alliance Theatre at the Woodruff Arts Center in Atlanta, Georgia, and the Louisiana State Museum.

Role and Responsibilities:

We are seeking a candidate with 2-4 years of hands-on marketing experience in the AEC industry. Candidates should have significant graphic design and writing ability. They should also be self-motivated, collaborative, meticulous, and comfortable managing multiple deadlines simultaneously. Knowledge of the Adobe Suite (particularly Adobe InDesign) is required.

• RFP/Q Responses & BD Coordination: Support proposal development by conducting pursuit research and analysis, assembling consultant teams, preparing visually compelling submission documents, and regularly tracking collaborator/client contacts and outreach with the BD team. Take ownership of the full process from intake to submission.
• Marketing Asset Library: Manage photography, graphics, project data, resumes, and narrative assets for consistent deployment across Trahan’s channels and qualifications packages. Advise on best practices and execute on their implementation.
• Ability to meet all task deadlines while achieving exceptional results in terms of quality.

Requirements:

• Evidence of work within a marketing team, including coordination and collaboration producing at a minimum RFP and RFQ deliverables.
• Bachelor of Arts degree (or equivalent) with architectural training or degree a plus
• All applicants must show proof of US citizenship or authorization to work in the United States.

Compensation and Benefits:

• We offer a competitive compensation package including SIMPLE IRA plan, health, dental, and vision insurance, paid vacation and sick time, and work from home flexibility.
• Annual salary range will be commensurate to experience. Expected salary range to be between $70,000 - $85,000

Trahan Architects is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Trahan Architects makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information about Trahan Architects, please visit https://trahanarchitects.com/.