Proposal Coordinator

Archinect; New Orleans (LA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

SIMPLE IRA plan

Health, dental, and vision insurance

Paid vacation and sick time

Work from home flexibility

Job summary

Trahan Architects in New Orleans is seeking a full-time Proposal Coordinator to join our collaborative practice focused on design excellence. The role partners with firm leadership and project managers to drive new business strategies and craft tailored responses to opportunities.

It also manages a library of marketing materials, project photography, and contact databases. We require 2-4 years of hands-on marketing experience in the AEC industry, strong graphic design and writing ability, and

Qualifications

• 2-4 years of hands-on marketing experience in the AEC industry.
• Significant graphic design and writing ability.
• Knowledge of the Adobe Suite, particularly Adobe InDesign, is required.
• Bachelor of Arts degree (or equivalent) with architectural training.
• US citizenship or authorization to work in the United States.

Responsibilities

• RFP/Q Responses & BD Coordination: support proposal development and pursue research, assemble teams, and track contacts.
• Marketing Asset Library: manage photography, graphics, project data, resumes, and narratives for consistent use.
• Meet deadlines while delivering high-quality results.

Skills

Marketing experience

Graphic design

Writing ability

Self-motivated

Collaborative

Education

Bachelor of Arts degree (or equivalent) with architectural training

Tools

Adobe InDesign

Job description

Proposal Coordinator

We are looking for a professional, full‑time Proposal Coordinator to join our team in our New Orleans office. The position offers the opportunity to engage in challenging work within an award‑winning, collaborative practice in search of design excellence.

The Proposal Coordinator will work in close collaboration with firm leadership and project managers to help drive firmwide new business acquisition strategies and craft tailored responses to new project opportunities.

Responsibilities will include developing written and graphic material for qualifications packages, proposals, presentations and print publications to advance the work of Trahan Architects. The Proposal Coordinator will also manage a well‑organized and accessible library of marketing materials, project photography, and contact databases.

Role and Responsibilities:

We are seeking a candidate with 2-4 years of hands‑on marketing experience in the AEC industry. Candidates should have significant graphic design and writing ability. They should also be self‑motivated, collaborative, meticulous, and comfortable managing multiple deadlines simultaneously. Knowledge of the Adobe Suite (particularly Adobe InDesign) is required.

• RFP/Q Responses & BD Coordination: Support proposal development by conducting pursuit research and analysis, assembling consultant teams, preparing visually compelling submission documents, and regularly tracking collaborator/client contacts and outreach with the BD team. Take ownership of the full process from intake to submission.
• Marketing Asset Library: Manage photography, graphics, project data, resumes, and narrative assets for consistent deployment across Trahan’s channels and qualifications packages. Advise on best practices and execute on their implementation.
• Ability to meet all task deadlines while achieving exceptional results in terms of quality.

Requirements:

• Evidence of work within a marketing team, including coordination and collaboration producing at a minimum RFP and RFQ deliverables.
• Bachelor of Arts degree (or equivalent) with architectural training or degree a plus.
• All applicants must show proof of US citizenship or authorization to work in the United States.

Compensation and Benefits:

• We offer a competitive compensation package including SIMPLE IRA plan, health, dental, and vision insurance, paid vacation and sick time, and work from home flexibility.
• Annual salary range will be commensurate to experience.

Trahan Architects is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Trahan Architects makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information about Trahan Architects, please visit https://trahanarchitects.com/.