Proposal Coordinator

Red Cedar Consultancy; McLean (VA); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Red Cedar Consultancy in McLean, VA seeks a Junior Proposal Coordinator to support the Proposal Department with developing proposals, presentations, abstracts, and other written deliverables.

You will assist with RFQs, RFPs, SOQs, and informal requests, coordinating with Project Managers to ensure timely, compliant submissions. The role requires attention to detail, multitasking across tasks, and a proactive, collaborative approach.

Qualifications

• Bachelor's degree in IT, marketing, communications or related field.
• Proficiency in Microsoft Office Suite and SharePoint.
• Excellent English communication skills, both written and verbal.

Responsibilities

• Concisely maintain and update schedules, pipelines and all proposal related data.
• Create, maintain and add to SharePoint libraries of proposal-related information including templates, write ups, references, and resumes.
• Review and outline relevant RFQ's, RFPs, and SOQ's for the Senior Management team's input, including summarizing project scope of work, response due dates, and major deliverables.
• Work closely with the Project Manager to develop a proposal strategy and response timeline.
• Draft initial proposal response, scope of work, and incorporate content from various colleagues.
• Develop proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements.
• Create graphics, charts, tables to assist in proposal development
• Assist in coordinating between various in house and external teams as required
• Periodically work with staff to update project team resumes and bios.
• Strong analytical, creative, and innovative approach to problem-solving.
• Ability to learn and use other software that Red Cedar may need.
• Assist with any other project duties as required.

Skills

Excellent English communication

Multitasking and deadline-driven

Analytical problem-solving

Education

Bachelor's degree in IT, marketing, communications or related field

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

SharePoint

Job description

Job Title: Junior Proposal Coordinator

Position: Fulltime with Red Cedar Consultancy (RCC)

Location: 820 1 Greensboro Dr, Suite 500E, 5th Floor, McLean VA, 22102 (Hybrid Working - 2-3 days in office)

Job Summary: The Junior Proposal Coordinator will support the Proposal Department by assisting with the development of proposals, presentations, abstracts, and various marketing and other written deliverables. The Junior Proposal Coordinator will help respond to solicitations for services, including Request for Qualifications (RFQs), Request for Proposals (RFPs), Statement of Qualifications (SOQs) and informal proposal requests. This position will work closely with the Project Managers to assist on-time delivery of compelling, compliant, personalized, and well-written submissions. The position involves all support to senior team members in proposal development, writing, researching, proofreading, editing, and coordination with multiple parties. This position should be considered if you are a self-motivated individual with an independent work ethic able to balance multiple tasks and critical deadlines.

Responsibilities and Duties :

The specific responsibilities of the Junior Proposal Coordinator may change from time to time, requiring cooperation and adaptability as the needs of Red Cedar's customers evolve. Red Cedar reserves the right to change, without prior notice, the assignments, duties, and reporting relationships for the Junior Proposal Coordinator.

• Concisely maintain and update schedules, pipelines and all proposal related data
• Create, maintain and add to SharePoint libraries of proposal-related information including templates, write ups, references, and resumes
• Review and outline relevant RFQ's, RFPs, and SOQ's for the Senior Management team's input, including summarizing project scope of work, response due dates, and major deliverables.
• Work closely with the Project Manager to develop a proposal strategy and response timeline.
• Draft initial proposal response, scope of work, and incorporate content from various colleagues.
• Develop proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements.
• Create graphics, charts, tables to assist in proposal development
• Assist in coordinating between various in house and external teams as required
• Periodically work with staff to update project team resumes and bios.
• Strong analytical, creative, and innovative approach to problem-solving.
• Ability to learn and use other software that Red Cedar may need.
• Assist with any other project duties as required.

Qualifications

• Bachelor's degree in IT, marketing, communications or related field
• Proficiency in Microsoft Office Suite (Advanced Word, Advanced Excel, Outlook, PowerPoint) and SharePoint
• Excellent English and communication skills, both written and verbal
• Excellent attention-to-detail, meticulous, proactive, self-motivated, and able to work in a multi-tasking, deadline-driven environment
• Ability to prioritize workload, solve problems, stay organized, and work in a fast-paced environment and highly competitive industry
• Excellent interpersonal relationship skills, integrity, willingness to go above and beyond, motivation to learn, contribute, and grow alongside the team!
• Possess a professional demeanour and attitude, with an ability to adapt to changing conditions.
• Maintain the highest level of confidentiality, ethics, and integrity.