Proposal / Senior Proposal Coordinator

Rinker Design Associates, LLC; Manassas (VA); Hybrid; USD 70,900 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k Retirement Plan

Flexible Spending Accounts (FSA)

Paid time off including 8 federal holidays

Professional development tracks

Job summary

A leading civil engineering firm in Manassas, VA is seeking an experienced Proposal Coordinator to lead the development of high-quality proposals and presentations. The role requires strong management, writing, and communication skills, alongside a Bachelor’s degree and 5+ years of A/E/C industry experience. This position offers a hybrid work model and a comprehensive benefits package including medical, dental, and 401k plans.

Qualifications

• Minimum of five years of recent A/E/C industry experience.
• Excellent grammar, writing, proofreading, and oral communication skills.
• Ability to manage multiple assignments under tight deadlines.

Responsibilities

• Research and write high-quality proposal documents.
• Coordinate proposal kick-off meetings.
• Ensure compliance with solicitation requirements.

Skills

Management

Writing

Editing

Strategic Thinking

Organization

Communication

Education

Bachelor’s degree in Marketing, Business, English, Communications, or a related field

Tools

Microsoft Office 365

Adobe InDesign

Adobe Creative Cloud

Job description

Description

Ignite your creativity as RDA's next Proposal Coordinator! Rinker Design Associates, LLC (RDA) is a leading provider of professional civil engineering services to both the public and private sector. We are looking for an experienced Proposal Coordinator to lead pursuit efforts and develop high-quality proposals, qualifications submittals, presentations, and other supporting materials. A successful candidate should be a team player with management, writing, editing, and strategic thinking skills.

Joining RDA will allow you to work alongside some of the brightest and talented professionals in the engineering industry. We pride ourselves on our strong values, ability to build lasting relationships with clients, and dedication to service. Join a team that contributes to projects that shape communities and spark innovation.

Eligible for sign‑on bonus!

Responsibilities

• Research, write, verify, edit, proof, and format high‑quality proposal documents, staff resumes, project descriptions, presentations, and marketing collateral ensuring accuracy and timely delivery.
• Coordinate and conduct proposal kick‑off meetings with project managers and other team members to strategize and deliver winning proposals/presentations.
• Identify pursuit team responsibilities and oversee adherence to the proposal schedule.
• Provide ongoing communication regarding the proposal status to the team.
• Ensure compliance with the specific solicitation requirements, industry standards, and RDA guidelines.
• Develop and maintain boilerplate materials, i.e., service discipline narratives, project descriptions, resumes, etc.
• Search for RFPs and monitor future project opportunities.
• Attend pre‑proposal meetings and conferences, as needed.
• Assist with firm pre‑qualifications and registrations.
• Coordinate and apply for project awards/design submissions.
• Occasional local travel.
• Other duties as assigned.

Education & Experience

• Bachelor’s degree in Marketing, Business, English, Communications, or an industry‑related field.
• Minimum of five (5) years of recent A/E/C industry experience, including preparation of qualifications statements/proposals and expressions of interest in response to RFPs/RFQs and shortlist presentations.
• A thorough understanding of the proposal development process and knowledge of standard forms.
• Ability to juggle multiple assignments and thrive under tight deadlines in a fast‑paced environment.
• Superb organization skills and ability to work independently and with a team.
• Excellent grammar, writing, proofreading, and oral/communication skills are required.
• Experience with Microsoft Office 365 (Word, PowerPoint, Outlook) is required.
• Experience with Adobe InDesign is required.
• Proficiency in Adobe Creative Cloud desktop publishing applications (Acrobat Pro DC, CC, Photoshop CC) is preferred.
• Graphic design experience is preferred.

Benefits

• Medical, dental, and vision insurance
• 401k Retirement Plan; Roth Contributions
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Life, AD&D, short‑term and long‑term disability
• Paid time off, including 8 federal holidays + 1 floating holiday
• Parental Leave
• Hybrid work model
• Professional/career development tracks
• Positive work/life balance

Equal Opportunity Employer

RDA is an Equal Opportunity Employer and maintains a drug‑free workplace.

Applicants that require an employment visa sponsorship now or in the future will not be considered.

About the Position

Department: Marketing

Location: Manassas, VA

Seniority Level: Mid‑Senior level

Employment Type: Full‑time

Job Function: Other

Industries: Civil Engineering

Salary: $70,900.00 - $90,000.00