Proposal Coordinator

Trilon

Glen Allen (VA)

Hybrid

USD 65,000 - 80,000

Full time

3 days ago

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Benefits offered by this job

Medical, dental, and vision insurance

401K Retirement Plan

Health Savings Account (HSA)

Flexible Spending Accounts (FSA)

Life, AD&D, disability insurance

Paid time off and holidays

Parental Leave

Hybrid work model

Professional development tracks

Work-life balance

Job summary

Rinker Design Associates, LLC (RDA) in Glen Allen, VA is seeking a Proposal Coordinator to lead pursuit efforts and develop high-quality proposals, qualifications submittals, presentations, and supporting materials. You will manage kickoff meetings, schedules, and boilerplate content.

The ideal candidate has 2–5 years of A/E/C industry experience, strong writing and editing skills, and proficiency in MS Office 365 and InDesign. A hybrid work model is offered along with competitive benefits.

Qualifications

Bachelor’s degree in Marketing, Business, English, Communications, or related field.
2-5 years of recent A/E/C industry experience, including preparation of qualifications statements/proposals and responses to RFPs/RFQs.
Excellent grammar, writing, proofreading, and communication skills are required.
Experience with Microsoft Office 365 (Word, PowerPoint, Outlook) is required; Adobe InDesign is required; Adobe Creative Cloud is preferred.

Responsibilities

Research, write, verify, edit, proof, and format high-quality proposal documents, resumes, project descriptions, presentations, and marketing collateral.
Coordinate and conduct proposal kick-off meetings with project managers and team members.
Identify pursuit team responsibilities and oversee adherence to the proposal schedule.
Provide ongoing communication regarding proposal status to the team.
Ensure compliance with solicitation requirements, industry standards, and RDA guidelines.
Develop and maintain boilerplate materials (narratives, resumes, descriptions).
Search for RFPs and monitor future project opportunities.
Attend pre-proposal meetings and conferences as needed.
Assist with firm pre-qualifications and registrations.
Coordinate and apply for project awards/design submissions.
Occasional local travel.

Skills

Proposal writing

Editing

Oral/Written communication

Project coordination

Time management

Education

Bachelor’s degree in Marketing, Business, English, Communications, or related field

Tools

Microsoft Office 365

Adobe InDesign

Adobe Creative Cloud

Job description

Description

Ignite Your Creativity as RDA's Next Proposal Coordinator! Rinker Design Associates, LLC (RDA) is a leading provider of professional

Department: Marketing

Location: Glen Allen, Virginia

Compensation: $65,000 - $80,000 / year

Description

Ignite Your Creativity as RDA's Next Proposal Coordinator! Rinker Design Associates, LLC (RDA) is a leading provider of professional civil engineering services to both the public and private sector. We are looking for an experienced Proposal Coordinator to lead pursuit efforts; and to develop high-quality proposals, qualifications submittals, presentations, and other supporting materials. A successful candidate should be a team player with management, writing, editing, and strategic thinking skills.

Joining RDA will allow you to work alongside some of the brightest and talented professionals in the engineering industry. We pride ourselves on our strong values, ability to build lasting relationships with clients, and dedication to service. Join a team that contributes to projects that shape communities and spark innovation!

What You'll Do:

Research, write, verify, edit, proof, and format high-quality proposal documents, staff resumes, project descriptions, presentations, and marketing collateral ensuring accuracy and timely delivery
Coordinate and conduct proposal kick-off meetings with project managers and other team members to strategize and deliver winning proposals/presentations
Identify pursuit team responsibilities and oversee adherence to the proposal schedule
Provide ongoing communication regarding the proposal status to the team
Ensure compliance with the specific solicitation requirements, industry standards, and RDA guidelines
Develop and maintain boilerplate materials, i.e. service discipline narratives, project descriptions, resumes, etc.
Search for RFPs and monitor future project opportunities
Attend pre-proposal meetings and conferences, as needed
Assist with firm pre-qualifications and registrations
Coordinate and apply for project awards/design submissions
Occasional local travel
Other duties as assigned

What You'll Bring:

Bachelor’s degree in Marketing, Business, English, Communications, or an industry-related field
2-5 years of recent A/E/C industry experience, including preparation of qualifications statements/proposals and expressions of interest in response to RFPs/RFQs as well as shortlist presentations and other marketing materials
A thorough understanding of the proposal development process and knowledge of standard forms
Ability to juggle multiple assignments and thrive under tight deadlines in a fast-paced environment
Superb organization skills and ability to work independently and with a team
Excellent grammar, writing, proofreading, and oral/communication skills are required
Experience with Microsoft Office 365 (Word, PowerPoint, Outlook) is required
Experience with Adobe InDesign is required
Proficiency in Adobe Creative Cloud desktop publishing applications (Acrobat Pro DC, CC, Photoshop CC) is preferred
Graphic design experience is preferred