Proposal Coordinator

Rinker Design Associates; Glen Allen (VA); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

401K Retirement Plan

Health Savings Account (HSA)

Flexible Spending Accounts (FSA)

Job summary

Rinker Design Associates (RDA) seeks a Proposal Coordinator to develop high-quality proposals, qualifications submittals, and marketing collateral. The role requires writing, editing, and strategic input with a team‑oriented mindset in a civil engineering environment.

You will lead pursuit efforts, manage schedules, and ensure compliance with RFP requirements while maintaining boilerplate materials and supporting pre‑qualifications. The position is hybrid with growth opportunities.

Qualifications

• Bachelor's degree in Marketing, Business, English, Communications, or related field.
• 2–5 years in A/E/C industry with proposals and marketing materials.
• Strong written and editing skills; attention to detail.
• Ability to manage multiple tasks and meet tight deadlines.
• Experience with MS Office 365 and Adobe InDesign.

Responsibilities

• Research, write, verify, edit, and format proposal documents and marketing materials.
• Coordinate kickoff meetings and strategize with project teams.
• Oversee pursuit schedules and assign responsibilities.
• Maintain boilerplate content and keep materials up to date.
• Search for RFPs and support pre-qualifications and registrations.
• Attend pre-proposal meetings and assist with awards submissions.
• Occasional local travel and other duties as assigned.

Skills

Proposal development

Editing

Project coordination

Written communication

Microsoft Office 365

Adobe InDesign

Adobe Creative Cloud

Education

Bachelor's degree in Marketing/Business/English/Communications

Tools

Microsoft Word

PowerPoint

Outlook

Adobe InDesign

Acrobat Pro DC

Photoshop CC

Job description

Department: Marketing

Location: Glen Allen, Virginia

Compensation: $65,000 - $80,000 / year

Ignite Your Creativity as RDA's Next Proposal Coordinator!

Rinker Design Associates, LLC (RDA) is a leading provider of professional civil engineering services to both the public and private sector. We are looking for an experienced Proposal Coordinator to lead pursuit efforts; and to develop high-quality proposals, qualifications submittals, presentations, and other supporting materials. A successful candidate should be a team player with management, writing, editing, and strategic thinking skills.

Joining RDA will allow you to work alongside some of the brightest and talented professionals in the engineering industry. We pride ourselves on our strong values, ability to build lasting relationships with clients, and dedication to service. Join a team that contributes to projects that shape communities and spark innovation!

What You'll Do:

• Research, write, verify, edit, proof, and format high-quality proposal documents, staff resumes, project descriptions, presentations, and marketing collateral ensuring accuracy and timely delivery
• Coordinate and conduct proposal kick-off meetings with project managers and other team members to strategize and deliver winning proposals/presentations
• Identify pursuit team responsibilities and oversee adherence to the proposal schedule
• Provide ongoing communication regarding the proposal status to the team
• Ensure compliance with the specific solicitation requirements, industry standards, and RDA guidelines
• Develop and maintain boilerplate materials, i.e. service discipline narratives, project descriptions, resumes, etc.
• Search for RFPs and monitor future project opportunities
• Attend pre-proposal meetings and conferences, as needed
• Assist with firm pre-qualifications and registrations
• Coordinate and apply for project awards/design submissions
• Occasional local travel
• Other duties as assigned

What You'll Bring:

• Bachelor’s degree in Marketing, Business, English, Communications, or an industry-related field
• 2-5 years of recent A/E/C industry experience, including preparation of qualifications statements/proposals and expressions of interest in response to RFPs/RFQs as well as shortlist presentations and other marketing materials
• A thorough understanding of the proposal development process and knowledge of standard forms
• Ability to juggle multiple assignments and thrive under tight deadlines in a fast-paced environment
• Superb organization skills and ability to work independently and with a team
• Excellent grammar, writing, proofreading, and oral/communication skills are required
• Experience with Microsoft Office 365 (Word, PowerPoint, Outlook) is required
• Experience with Adobe InDesign is required
• Proficiency in Adobe Creative Cloud desktop publishing applications (Acrobat Pro DC, CC, Photoshop CC) is preferred
• Graphic design experience is preferred

Why Join RDA?

We offer a comprehensive benefits package which includes:

• Medical, dental, and vision insurance
• 401K Retirement Plan; Roth Contributions
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Life, AD&D, short-term and long-term disability
• Paid time off, including 8 federal holidays + 1 floating holiday
• Parental Leave
• Hybrid work model
• Professional/career development tracks
• Positive work/life balance

RDA is an Equal Opportunity Employer and maintains a drug-free workplace.

Applicants that require an employment visa sponsorship now or in the future will not be considered.