Proposal Coordinator - Civil Engineering Marketing (Hybrid)

Trilon; Glen Allen (VA); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401K Retirement Plan

Health Savings Account (HSA)

Flexible Spending Accounts (FSA)

Life, AD&D, disability insurance

Paid time off and holidays

Parental Leave

Hybrid work model

Professional development tracks

Work-life balance

Job summary

Rinker Design Associates, LLC (RDA) in Glen Allen, VA is seeking a Proposal Coordinator to lead pursuit efforts and develop high-quality proposals, qualifications submittals, presentations, and supporting materials. You will manage kickoff meetings, schedules, and boilerplate content.

The ideal candidate has 2–5 years of A/E/C industry experience, strong writing and editing skills, and proficiency in MS Office 365 and InDesign. A hybrid work model is offered along with competitive benefits.

Qualifications

• Bachelor’s degree in Marketing, Business, English, Communications, or related field.
• 2-5 years of recent A/E/C industry experience, including preparation of qualifications statements/proposals and responses to RFPs/RFQs.
• Excellent grammar, writing, proofreading, and communication skills are required.
• Experience with Microsoft Office 365 (Word, PowerPoint, Outlook) is required; Adobe InDesign is required; Adobe Creative Cloud is preferred.

Responsibilities

• Research, write, verify, edit, proof, and format high-quality proposal documents, resumes, project descriptions, presentations, and marketing collateral.
• Coordinate and conduct proposal kick-off meetings with project managers and team members.
• Identify pursuit team responsibilities and oversee adherence to the proposal schedule.
• Provide ongoing communication regarding proposal status to the team.
• Ensure compliance with solicitation requirements, industry standards, and RDA guidelines.
• Develop and maintain boilerplate materials (narratives, resumes, descriptions).
• Search for RFPs and monitor future project opportunities.
• Attend pre-proposal meetings and conferences as needed.
• Assist with firm pre-qualifications and registrations.
• Coordinate and apply for project awards/design submissions.
• Occasional local travel.

Skills

Proposal writing

Editing

Oral/Written communication

Project coordination

Time management

Education

Bachelor’s degree in Marketing, Business, English, Communications, or related field

Tools

Microsoft Office 365

Adobe InDesign

Adobe Creative Cloud

Job description

Rinker Design Associates, LLC (RDA) in Glen Allen, VA is seeking a Proposal Coordinator to lead pursuit efforts and develop high-quality proposals, qualifications submittals, presentations, and supporting materials. You will manage kickoff meetings, schedules, and boilerplate content.

The ideal candidate has 2–5 years of A/E/C industry experience, strong writing and editing skills, and proficiency in MS Office 365 and InDesign. A hybrid work model is offered along with competitive benefits.