Proposal Coordinator

Flatter & Associates, Inc.; Fredericksburg (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Flatter, Inc. is seeking a highly organized Proposal Coordinator to support federal business development and proposal operations in a hybrid role based in Fredericksburg, VA.

The position covers proposal coordination, business analysis, opportunity research, and compliance management to drive winning bids. You will partner with proposal managers, capture managers, executives, and subject matter experts to coordinate content, assess solicitation requirements, and help improve processes.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 2–5 years of federal proposal experience.
• Strong organizational and deadline-driven work ethic.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to manage multiple priorities simultaneously.

Responsibilities

• Coordinate end-to-end proposal lifecycle from release to submission.
• Develop and maintain compliance matrices and schedules.
• Collaborate with SMEs, capture managers, and executives.
• Maintain proposal repositories and document libraries.
• Support AI-enabled tools and knowledge management initiatives.
• Provide opportunity research and pipeline assistance.
• Produce proposal metrics and reporting.

Skills

Attention to Detail

Organization

Critical Thinking

Communication

Initiative

Multitasking

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

SharePoint

GovWin

CRM

Job description

Summary

Flatter, Inc. is seeking a highly organized, detail-oriented Proposal Coordinator to support our growing federal business development and proposal operations team. This hybrid role combines proposal coordination, business analysis, opportunity research, compliance management, and process improvement to support strategic growth initiatives across the Department of Defense (DoD), Department of Homeland Security (DHS), and other federal agencies.

The ideal candidate is proactive, analytical, and passionate about federal contracting. This individual will work closely with proposal managers, capture managers, executives, subject matter experts, and operational leaders to coordinate proposal activities, analyze solicitation requirements, and support the development of winning proposals. This position offers a growth path into Proposal Management, Capture Management, or Business Development leadership.

Key Responsibilities

Proposal Coordination

• Support the end-to-end proposal lifecycle from solicitation release through submission.
• Develop and maintain compliance matrices.
• Track proposal schedules, milestones, and action items.
• Coordinate content development activities among SMEs, capture managers, and executives.
• Maintain proposal repositories and document libraries.
• Manage version control and document configuration.
• Coordinate color team reviews and consolidate reviewer feedback.
• Monitor solicitation amendments and proposal updates.
• Support final proposal production and submission activities.

Business Analysis

• Analyze federal solicitations, task orders, RFIs, and Sources Sought notices.
• Summarize proposal requirements and evaluation criteria.
• Conduct agency and mission research.
• Assist with opportunity qualification and pipeline management.
• Perform competitive intelligence and incumbent research.
• Support Price-to-Win and market research efforts.
• Develop customer and opportunity briefings for leadership.

Process Improvement & Knowledge Management

• Maintain proposal templates, past performance databases, and reusable content libraries.
• Support implementation of AI-enabled proposal development tools and workflows.
• Identify opportunities to improve proposal efficiency, quality, and compliance.
• Assist with development of proposal metrics and reporting.

Technical Skills Required

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams

Preferred

• SharePoint
• Microsoft Planner
• GovWin
• CRM

Professional Competencies

• Attention to Detail
• Demonstrates exceptional accuracy in reviewing proposal content, compliance requirements, formatting, and documentation.
• Organization
• Effectively manages multiple deadlines, competing priorities, and proposal schedules.
• Critical Thinking
• Analyzes complex requirements, identifies risks, and develops actionable recommendations.
• Communication
• Communicates clearly and professionally with executives, teammates, partners, and subject matter experts.
• Initiative
• Takes ownership of assignments and proactively identifies opportunities for improvement.
• Continuous Learning
• Maintains awareness of federal contracting trends, proposal best practices, and emerging technologies.

Why Join Flatter?

Flatter, Inc. is a growing federal services company, based in Fredericksburg, VA, focused on supporting national security missions through Mission Acceleration, Workforce Development & Readiness, and Digital Transformation. We value Integrity, Service Mindset, Excellence, Respect, and Continuous Learning. As part of our proposal team, you will help shape winning solutions for critical federal missions while developing your career in one of the fastest-growing areas of government contracting.

Requirements

Education and Required Qualifications

• Bachelor's degree in Business, Communications, Public Administration, Marketing, English, Management, or related field; equivalent experience may be substituted.
• 2–5 years of experience supporting federal proposals, business development, contracts, or program management.
• Experience working in a deadline-driven environment.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Strong analytical and critical-thinking abilities.
• Ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

Preferred Qualifications

• Experience supporting federal government proposals.
• Familiarity with DoD, DHS, FEMA, CBP, Air Force, or related agencies.
• Knowledge of federal acquisition processes and FAR requirements.
• Experience with GovWin, Deltek, SAM.gov, CRM, SharePoint, or similar platforms.
• Experience developing compliance matrices and proposal schedules.
• Exposure to AI tools such as ChatGPT, Microsoft Copilot, or Gemini.
• APMP Foundation Certification or willingness to obtain certification within one year.
• Shipley proposal training or equivalent.

Desired Certifications

• APMP Foundation Certification
• Shipley Proposal Training
• AI Related Certificates