Proposal Coordinator

IQUASAR LLC; Fredericksburg (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Paid time off

Health, Vision, and Dental insurance

Vacation/sick leave

Job summary

iQuasar, LLC in Fredericksburg, VA, is seeking a Proposal & Business Development Coordinator to support business development, capture, and proposal operations. This role includes managing proposal production and content development while ensuring compliance with strategic business goals.

Applicants should have a Bachelor’s degree in a relevant field and 1-3 years of experience in government contracting. Benefits include 401(k) matching, competitive salary, and flexible work-from-home options.

Qualifications

• 1-3 years of experience in government contracting, BD, marketing, or proposal coordination.
• Ability to interpret RFPs and develop compliant, compelling proposal content.
• Proficiency in Microsoft 365, SharePoint, Zoho CRM, Adobe.

Responsibilities

• Support proposal kickoff meetings and contribute to schedule development.
• Conduct and document RFP analysis to extract requirements.
• Coordinate proposal writing inputs.
• Assemble, format, and edit proposal volumes.
• Track and organize all drafts through version control.
• Support pricing team by preparing pricing templates.
• Manage graphics requests and ensure brand-consistent presentation.

Skills

Strong initiative

Excellent written and verbal communication

High attention to detail

Project management excellence

Collaboration skills

Familiarity with federal procurement processes

Proficiency with AI tools

Education

Bachelor’s degree in Business, Marketing, Communications, English, or related field

Tools

Microsoft 365

SharePoint

Zoho CRM

Adobe Suite

Job description

Title: Proposal & Business Development Coordinator

Visa Status: US Citizen

Location: Fredericksburg, VA

Employment Type: Full-time / Hybrid (2 days onsite)

Summary / Objective

The Proposal & Business Development Coordinator plays a dual-role supporting Flatter’s integrated growth engine across business development, capture, and proposal operations. This position enables disciplined pipeline management, AI-enabled proposal processes, evaluator-focused content development, and marketing alignment to strengthen Flatter’s pursuit of DoD and DHS opportunities.

The Coordinator partners with BD, Capture, Proposal Management, SMEs, and corporate leadership to support compliant, compelling, and timely submissions in accordance with Flatter’s strategic business goals for CY25–CY30, including expansion within target NAICS codes, growth on key IDIQs, and increased win probability through disciplined processes and tools.

Essential Functions

1. Proposal Coordination & Production

• Support proposal kickoff meetings and contribute to schedule development, compliance matrices, and task assignments.
• Conduct and document RFP analysis to extract requirements, deliverable structures, templates, and evaluator criteria.
• Coordinate proposal writing inputs, including technical narratives, corporate experience, résumé, key personnel information, and forms (SOCIO, reps/certs, SF forms, OCI statements).
• Assemble, format, and edit proposal volumes for consistency, clarity, grammar, and adherence to Flatter’s one-voice standard.
• Track and organize all drafts through version control and SharePoint library/taxonomy.
• Support pricing team by preparing pricing templates, gathering labor category mappings, and ensuring pricing deliverables match RFP instructions.
• Manage graphics requests, coordinate visual assets, and ensure brand-consistent presentation.
• Facilitate color team reviews (Pink/Red), consolidate reviewer comments, and track adjudication through final submission.
• Support final production, packaging, portal submission, and compliance checks.

3. Knowledge Management & Analytics

• Maintain proposal library assets (templates, graphics, resumes, past performance library, boilerplate, compliance tools).
• Track and report weekly BD metrics, proposal throughput, CRM activity, and KPI dashboard data.
• Maintain past performance databases, ensuring entries align with target NAICS, agencies, and capability lanes.
• Assist in implementing AI/automation workflows that support faster, more accurate proposal development.

Competencies

• Strong initiative, ownership, and follow-through in a fast-paced environment.
• Excellent written and verbal communication; able to translate technical input into evaluator-focused narrative.
• High attention to detail and accuracy.
• Project management and time management excellence.
• Ability to collaborate across BD, capture, delivery, SMEs, and executives.
• Familiarity with federal procurement processes, IDIQ/BPA task order models, and Shipley methodologies.
• Proficiency with AI tools, Microsoft 365, Zoho CRM, SharePoint, and Adobe Suite.

Requirements

Required Education & Experience

• Bachelor’s degree in Business, Marketing, Communications, English, or related field.
• 1–3 years of experience in government contracting, BD, marketing, or proposal coordination.
• Proficiency in Microsoft 365, SharePoint, Zoho CRM, Adobe.
• Ability to interpret RFPs and develop compliant, compelling proposal content.

Preferred Education & Experience

• APMP certification or Shipley training.
• Experience supporting IDIQ/BPA task order responses.

Benefits

• 401(k) matching
• Competitive salary
• Paid time off
• Health, Vision, and Dental insurance
• Vacation/sick leave
• Nationally recognized insurance providers with online benefits services

Flexible work from home options available.

An Equal Opportunity Employer

iQuasar is proud to be an Equal Employment Opportunity Employer. We do not discriminate based on race, religion, color, national origin, political affiliation, sex, sexual orientation, gender identity, age, marital or parental status, veteran status, disability, genetic information, membership in an employee organization, retaliation, military service, or any other applicable characteristics protected by law.