Proposal Coordinator

Pape-Dawson; Fort Worth (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Pape-Dawson Engineers in Fort Worth, TX is seeking a Proposal Coordinator II to drive the content, schedules, and quality of complex submissions. You will work with marketing, technical staff, and subconsultants to ensure compliant, compelling proposals from kickoff through final delivery.

The role requires strong writing and editing skills, 4+ years in proposal coordination (AEC preferred), and proficiency with InDesign, Word, PowerPoint, and Acrobat.

Qualifications

• Bachelor's degree preferred in English, Communications, Marketing, or related field.
• 4+ years of experience in a proposal coordination role, preferably in the AEC industry.
• Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat.
• Strong writing, editing, and proofreading skills.
• Excellent organizational skills and ability to manage multiple deadlines.
• Effective communicator with collaboration across technical and non-technical staff.
• Dependable and flexible with a proactive, team-oriented approach.
• Availability to work Monday - Friday, 8am - 5pm, with overtime as needed.

Responsibilities

• Facilitate the proposal process.
• Coordinate preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements.
• Format documents and ensure brand compliance and proposal consistency.
• Ensure proposals meet compliance requirements and align with evaluation criteria.
• Manage content development with input from marketing, technical staff, and leadership.
• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components.
• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability.
• Support QA/QC processes to ensure high-quality, error-free deliverables.
• Maintain and update proposal databases, libraries, boilerplate material, and templates.
• Conduct research and gather information from internal teams to support proposal content.
• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs.
• Contribute to identifying proposal process improvements and content updates.

Skills

Proposal coordination

Communication

Editing

Organization

Time management

Education

Bachelor's degree in English/Communications/Marketing

Tools

Adobe InDesign

Microsoft Word

PowerPoint

Acrobat

Job description

Job Description:

Overview:

This position supports the development of complex, multi-disciplinary proposals and statements of qualifications (SOQs). The Proposal Coordinator II collaborates closely with technical staff, marketing team members, and subconsultants to manage content, schedules, and deliverables for high-quality, compliant submissions. This role requires excellent organization, and time management skills, along with the ability to coordinate fast-paced proposal efforts independently.

Responsibilities:

• Facilitate the proposal process
• Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements
• Format documents and ensure brand compliance and proposal consistency
• Ensure proposals meet compliance requirements and align with evaluation criteria
• Manage content development with input from marketing, technical staff, and leadership
• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components
• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability
• Support QA/QC processes to ensure high-quality, error-free deliverables
• Maintain and update proposal databases, libraries, boilerplate material, and template
• Conduct research and gather information from internal teams to support proposal content
• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs
• Contribute to identifying proposal process improvements and content updates

Qualifications:

• Bachelor's degree in English, Communications, Marketing, or related field preferred
• 4+ years of experience in a proposal coordination role, preferably in the AEC (Architecture, Engineering, and Construction) industry Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat
• Strong writing, editing, and proofreading skills
• Excellent organizational skills and the ability to manage multiple concurrent deadlines
• Effective communicator with the ability to collaborate with technical and non-technical staff
• Dependable and flexible with a proactive, team-oriented approach
• Availability to work Monday - Friday, 8am - 5pm, with overtime as needed

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.