Proposal Coordinator

Construction Association of Michigan; Evansville (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Traylor Bros., Inc. is seeking a Proposal Coordinator in Evansville, IN to support development and submission of accurate, compliant proposals for heavy civil construction.

You will collaborate with proposal, business development, estimating, and operations teams to gather information, maintain resources, and produce compelling materials. This role emphasizes organization, deadlines, and clear communication.

Qualifications

• Bachelor's Degree in Marketing, English, Business, Communications, or related field.
• 3-5 years of experience in proposal coordination, marketing, communications, document production, or related field.
• Experience supporting proposals, qualifications, marketing, or business-development activities in architecture, engineering, construction, or heavy civil infrastructure is preferred.

Responsibilities

• Review RFQs, RFPs, and bid documents to identify requirements, evaluation criteria, and deadlines.
• Develop and maintain proposal schedules, compliance matrices, outlines, and coordination tools.
• Coordinate inputs from project teams, estimating, operations, business development, and leadership to support proposal development.
• Prepare, write, edit, format, and assemble statements of qualifications, proposals, and presentation materials.
• Gather, organize, and maintain project experience, resumes, statistics, and other proposal content.
• Maintain and update proposal database, boilerplate content, and supporting resources to ensure accuracy and consistency.
• Support pursuit interviews by developing presentations, coordinating logistics, and assisting with preparation and materials.
• Conduct market, client, competitor, and procurement research to support business development and pursuit planning.
• Assist with marketing activities, internal communications, award submissions, and related promotional efforts as assigned.
• Manage multiple deadlines, prioritize assignments, and independently execute routine tasks.
• Collaborate effectively with internal teams and perform additional duties as assigned.

Skills

Organization

Project coordination

Writing & editing

Attention to detail

Communication

Microsoft 365

Adobe Acrobat

Adobe InDesign

Education

Bachelor's Degree in Marketing

Bachelor's Degree in English

Bachelor's Degree in Communications

Bachelor's Degree in Business

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

Traylor Bros., Inc Proposal Coordinator

Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge, marine, and underground jobs in North America. William F. Traylor founded Traylor Bros. in 1946, finding success by taking on - and succeeding with - extremely challenging projects. His combination of honesty, courage, and innovative abilities are the traits that embody the firm to this day.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing limitless opportunity for personal and professional growth in a close knit and collaborative organization.

Our Core Values:

Safety. We are committed to providing a safe work environment. This is always our priority.

People. Our talented team is our greatest asset. We provide opportunity, reward performance, and support a positive and balanced work environment.

Innovation. We have the ability to engineer creative solutions to overcome any obstacle.

Ethics. We are honest and ethical in all our business dealings.

Communication. We encourage open and honest communication throughout our organization.

Community. We add value to our industry and the communities in which we work.

Position Summary

The Proposal Coordinator supports the development and submission of accurate, compliant, and compelling proposals, qualifications, and interview materials for heavy civil construction pursuits by coordinating schedules, reviewing solicitation requirements, gathering and organizing technical information, maintaining proposal resources, and assisting with document production. This role collaborates closely with the proposal team, business development, estimating, operations, and other subject-matter experts to effectively communicate Traylor's experience and capabilities, and provides limited support for market research, business development, and marketing activities.

Key Tasks and Responsibilities

• Review RFQs, RFPs, and bid documents to identify requirements, evaluation criteria, and deadlines.
• Develop and maintain proposal schedules, compliance matrices, outlines, and coordination tools.
• Coordinate inputs from project teams, estimating, operations, business development, and leadership to support proposal development.
• Prepare, write, edit, format, and assemble statements of qualifications, proposals, and presentation materials.
• Gather, organize, and maintain project experience, resumes, statistics, and other proposal content.
• Maintain and update proposal database, boilerplate content, and supporting resources to ensure accuracy and consistency.
• Support pursuit interviews by developing presentations, coordinating logistics, and assisting with preparation and materials.
• Conduct market, client, competitor, and procurement research to support business development and pursuit planning.
• Assist with marketing activities, internal communications, award submissions, and related promotional efforts as assigned.
• Manage multiple deadlines, prioritize assignments, and independently execute routine tasks.
• Collaborate effectively with internal teams and perform additional duties as assigned.
• Travel may be required for meetings, site visits, training, and company events.

Skills and Abilities

• Strong organizational and project-coordination skills.
• Ability to manage multiple assignments and competing deadlines in a fast-paced environment.
• Excellent writing, editing, proofreading, grammar, spelling, and document-composition skills.
• Strong attention to detail and commitment to accuracy.
• Ability to interpret detailed solicitation requirements and convert them into clear assignments and deliverables.
• Strong written and verbal communication skills.
• Sound judgment, initiative, and problem-solving skills.
• Ability to work both independently and collaboratively.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and related Microsoft 365 applications.
• Experience with Adobe Acrobat required.
• Experience with Adobe InDesign and other Adobe Creative Cloud applications preferred.

Education/Experience

• Bachelor's Degree in Marketing, English, Business, Communications, or related field.
• 3-5 years of experience in proposal coordination, marketing, communications, document production, or a related field.
• Experience supporting proposals, qualifications, marketing, or business-development activities in the architecture, engineering, construction, or heavy civil infrastructure industry is preferred.

Traylor Bros., Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, veteran status, sex, sexual orientation, gender identity, age, genetic information, pregnancy, disability, protected activity, or other non-merit factors.

Evansville, Indiana, United States

Full-Time/Regular

PI286398529