Proposal Coordinator

Traylor Bros., Inc.; Evansville (IN); On-site; USD 55,000 - 85,000; Full time

Job summary

Traylor Bros., Inc. seeks a Proposal Coordinator to support the development and submission of accurate, compliant proposals for heavy civil projects.

You will coordinate schedules, review solicitation requirements, gather technical information, and assist with document production alongside the proposal team and other subject‑matter experts. You will maintain resources, support market research, and help with marketing and communications activities while meeting deadlines in a collaborative,

Qualifications

• Bachelor’s degree and 3–5 years in proposal coordination or related field.
• Experience supporting proposals, marketing, or business development in A/E/C/ heavy civil.
• Strong writing, editing, grammar, and document composition skills.
• Ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Review RFQs/RFPs and identify requirements, criteria, and deadlines.
• Develop proposal schedules, compliance matrices, outlines, and tooling.
• Coordinate inputs from project teams and leadership for proposals.
• Prepare, write, edit, format, and assemble proposals and qualifications.
• Organize project experience, resumes, statistics, and content.
• Maintain proposal database and boilerplate content for consistency.
• Support pursuit interviews with presentations and logistics.
• Conduct market/client/competitor research for planning.
• Assist marketing, internal comms, and award submissions as needed.
• Travel may be required for meetings, site visits, and events.

Skills

Project coordination

Document drafting

Writing & editing

Attention to detail

Communication

MS Office

Adobe Acrobat

Adobe InDesign

Education

Bachelor’s Degree in Marketing/Communications

Tools

MS Word

MS Excel

PowerPoint

Outlook

Teams

Adobe Acrobat

Adobe InDesign

Job description

Proposal Coordinator Opportunity with Traylor Bros., Inc.!

Traylor Bros., Inc. is a highly-respected heavy civil construction company working on some of the biggest, most technically challenging bridge, marine, and underground jobs in North America. William F. Traylor founded Traylor Bros. in 1946, finding success by taking on - and succeeding with - extremely challenging projects. His combination of honesty, courage, and innovative abilities are the traits that embody the firm to this day.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing limitless opportunity for personal and professional growth in a close knit and collaborative organization.

Our Core Values

• Safety. We are committed to providing a safe work environment. This is always our priority.
• People. Our talented team is our greatest asset. We provide opportunity, reward performance, and support a positive and balanced work environment.
• Innovation. We have the ability to engineer creative solutions to overcome any obstacle.
• Ethics. We are honest and ethical in all our business dealings.
• Communication. We encourage open and honest communication throughout our organization.
• Community. We add value to our industry and the communities in which we work.

Position Summary

The Proposal Coordinator supports the development and submission of accurate, compliant, and compelling proposals, qualifications, and interview materials for heavy civil construction pursuits by coordinating schedules, reviewing solicitation requirements, gathering and organizing technical information, maintaining proposal resources, and assisting with document production. This role collaborates closely with the proposal team, business development, estimating, operations, and other subject‑matter experts to effectively communicate Traylor’s experience and capabilities, and provides limited support for market research, business development, and marketing activities.

Key Tasks And Responsibilities

• Review RFQs, RFPs, and bid documents to identify requirements, evaluation criteria, and deadlines.
• Develop and maintain proposal schedules, compliance matrices, outlines, and coordination tools.
• Coordinate inputs from project teams, estimating, operations, business development, and leadership to support proposal development.
• Prepare, write, edit, format, and assemble statements of qualifications, proposals, and presentation materials.
• Gather, organize, and maintain project experience, resumes, statistics, and other proposal content.
• Maintain and update proposal database, boilerplate content, and supporting resources to ensure accuracy and consistency.
• Support pursuit interviews by developing presentations, coordinating logistics, and assisting with preparation and materials.
• Conduct market, client, competitor, and procurement research to support business development and pursuit planning.
• Assist with marketing activities, internal communications, award submissions, and related promotional efforts as assigned.
• Manage multiple deadlines, prioritize assignments, and independently execute routine tasks.
• Collaborate effectively with internal teams and perform additional duties as assigned.
• Travel may be required for meetings, site visits, training, and company events.

Skills And Abilities

• Strong organizational and project‑coordination skills.
• Ability to manage multiple assignments and competing deadlines in a fast‑paced environment.
• Excellent writing, editing, proofreading, grammar, spelling, and document‑composition skills.
• Strong attention to detail and commitment to accuracy.
• Ability to interpret detailed solicitation requirements and convert them into clear assignments and deliverables.
• Strong written and verbal communication skills.
• Sound judgment, initiative, and problem‑solving skills.
• Ability to work both independently and collaboratively.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and related Microsoft 365 applications.
• Experience with Adobe Acrobat required.
• Experience with Adobe InDesign and other Adobe Creative Cloud applications preferred.

Education/Experience

• Bachelor’s Degree in Marketing, English, Business, Communications, or related field.
• 3-5 years of experience in proposal coordination, marketing, communications, document production, or a related field.
• Experience supporting proposals, qualifications, marketing, or business‑development activities in the architecture, engineering, construction, or heavy civil infrastructure industry is preferred.